Travel mgt- Expense report

Hi,
Our company is using Travel mgt/ Portal for handling Expense report generation and reimbursement.
System- ECC 6.0, SAP_ESS- 600 SP10
Fot expense report we are using-
"EMPLOYEE_TRAVEL_EXPENSES_SRV_12 (WebDynpro ABAP application)
Proxy class - CL_TRAVEL_AREAPAGE
From the Resource u2013 Object Name- FITE_EXPENSES
URL Parameter -SAP_FITV_EXIT_OP=CallAreaPage"
There is a request to remove/hide the scanned receipt button from the first page of expense report portal and move the attachement button from the first page to the second page.
Please give me step by step instruction on how to acheive this.
Thank you!

Which component of Fite_EXPENSE, should I edit to change the expense report page?
Thanks!

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Travel management - Expense report - Internal/External participants

Hi Experts,
I'm working on travel management - portal developments. Standard webdynpro components are modified as per the client's requirement. 'Employee Meals - Travel' is an expense type we can create under expense report. While entering 'Employee Meals - Travel' expense details we need to enter participant details. Participants types will be Internal and External.
If we select participant type External; first name, last name, cadre and company fields will be enabled to enter the details and personnel number will be disabled. IF we select participant type Internal; all fields will be disable except personnel number. If we choose any personnel number, first name, last name, cadre and company fields will be populated automatically.
Now, the requirement is to enable first name, last name, cadre and company fields for internal participants also. So that user can modify the details after selecting the personnel number.
Please let me know if this is possible and how.
Thanks,
Siva Sankar

Hi,
I don't know what application this is so I can't tell you for 100% certain. But in general, what you describe you want to accomplish should be possible. If the respective fields which you want to have enabled for internals are regular UI-Elements, you should be able altering their properties (i.e. enabled = x for example) via altering the UI-propierties dynamically in runtime. You can do this by:
1. Getting a reference of the respective View in WDDOMODIFYVIEW by enhancing it and save the reference into a global public attribute reference of the comp controller.
2. Create a custom event, downcast the view reference for the required elements and set them enabled
Or
Search for the event which determines the Facilitation (enablement) of the respective UI-elements and modify/enhance is per your requirements.
This won't solve your problem right away I wager, but you'll get a grip what you can do about it and yes, it certainly is possible ;-P
regards, Lukas

Error in Travel n Expenses for EHP2 (Abap webdynpro application)

Hi,
We have implemented ESS 1.2 in Portal (NW 7.0) alongwith Enhancement Package 2.
Due to EHP2 our Travel Application is now ABAP Based WEBDynpro,so when we access any Travel related link in Portal we will be directed to the R3 system.
Now we have an issue whil accesing the Create Travel request & Create Expense report applications in Portal.
Details:-
1.When we access Create Travel Request or Create Expense Report through QUICK Links provided in the Overview Page and other places we are able to access the Applications.
2.But when we try to Access the Create Travel request & Create Expense Report through the path:-
My Trips & Expenses --> Create Travel request / Create Expense Report (which are BUTTONS provided within My Trips & expenses) then we are not able to Access the applications. We are getting
Javascript:void(0);
3.Since the Funcitonality of Create Travel request & Expense Report is working through Quick Links, we thought of HIDING the BUTTONS provided in My Trips & Expenses.
4.How Do we HIDE THE BUTTONS provided there? OR Make the buttons working....
Useful suggestions will be awarded.
Regards,
JJ

Hi Joshi,
For example if you want the plannning button to work put the following content in your spro->define resources.
Resoruce key : EMPLOYEE_TRAVEL_PLANNING_SRV_12
URL of PCD path: ROLES://portal_content/Custom_Development/com.sao.ca.hr.etravel.F_e- Travel/com.sao.ca.hr.etravel.F_e- Travel_Roles/com.sao.ca.hr.etravel.R_ESS_All_Users/com.sao.ca.hr.etravel.W_ESS_All_Users/com.sap.pct.erp.ess.12.planning
It will work for sure..similarly do it for expense and request
Thanks,
Rajkumar.S
Edited by: Rajkumar S on Dec 31, 2008 9:14 AM

Travel Expense Report - Error when changing expense type

Hi:
Our system: ESS SP7; NW2004S SP13; ECC 6.0
In the travel and expense system when the user is editing a rejected expense report - the following error is occuring.
While changing each line item in an expense report to a different category user is encountering an error. As a result all original info gets dropped out of the fields. This problem did not occur each time the expense type was changed; only twice out of the 6 or 7 lines that the user changed.
Please advice.

Hi Folks,
resolved.
It is because of posting run mgt - prrw not executed. The documents are virtually posted to FI.
Thanks,
Nandagopal C

Error when Display/Print my expense report,travel request and travel plan

Hello experts,
I had configurated the ADS and ESS successfully.We are using ESS and interactive form now.
And we had developed some interactive form and they work fine .
In page "My Trips and Expenses   " , there are 4 tabs " All My Trips"," My Travel Requests"," My Travel Plans " and " My Expense Reports " .
When I selected one row of table and click button " Display/Print" , I got the error :
com.sap.tc.webdynpro.clientserver.adobe.pdfdocument.base.core.PDFDocumentRuntimeException: Failed to USEPDF
     at com.sap.tc.webdynpro.clientserver.adobe.pdfdocument.base.core.PDFDocumentRuntimeException.<init>(PDFDocumentRuntimeException.java:25)
     at com.sap.tc.webdynpro.clientserver.uielib.adobe.impl.InteractiveForm.afterHandleActionEvent(InteractiveForm.java:419)
     at com.sap.tc.webdynpro.clientserver.cal.ClientApplication.afterApplicationModification(ClientApplication.java:1132)
     at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.afterApplicationModification(ClientComponent.java:895)
Caused by: com.sap.tc.webdynpro.services.exceptions.WDRuntimeException: pdfSource of InteractiveForm UI element should be populated with pdf binary content in USE_PDF mode
     at com.sap.tc.webdynpro.clientserver.uielib.adobe.impl.InteractiveForm.afterHandleActionEvent(InteractiveForm.java:351)
     ... 48 more
Is there any guys had met the problem ? Please give me some suggestions .
Thank you !
Best Regards,
Louis

Louis,
can yo make sure that you are doing this "pdfSource of InteractiveForm UI element should be populated with pdf binary content in USE_PDF mode"
check these links
https://forums.sdn.sap.com/click.jspa?searchID=18701125&messageID=6070514
https://forums.sdn.sap.com/click.jspa?searchID=18701125&messageID=6426445
https://forums.sdn.sap.com/click.jspa?searchID=18701125&messageID=6323600
Thanks
Bala Duvvuri

Problem in travel Expense Report

Hi,
I configured ESS.
I'am able to do all functionalities.
In Travel Management when i create expense report i'am able to see the expense report in pdf format.
After applying it goes for approval.
The user who is gng to approve it will get that travel expense request report in UWL.
When the approvers click on attachment to see the expense report it is giveing an error message.
"Portal Runtime Error
An exception occurred while processing your request
Exception id: 10:42_14/06/09_0009_2030550
See the details for the exception ID in the log file."
But the person whos is applying it able to see the expense report but the problem is with approver.
Can anybody please guide me with a solution.
With Regards,
Pradeep.B

hi
check your log file. also make sure that the Approver should have proper authorization.

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( <b>BAPI_TRIP_DELETE</b>) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Attach receipt soft copy against each receipt created in Travel Expense Report

Hi,
I want to attach each receipt to each expense line in Travel Expense Report.
I created one OSS message, for which SAP replied, that
GUID is the key for the receipts and the attachment will be linked to it. It is possible to attach because the pers.No., TripNo. and the GUID are available.
I didnot understand what is GUID and how do we activate it?
Kindly help me to understand.

Hi Vijay,
I think there's been some confusion here because it is possible to add attachments to individual receipts in SAP standard (you don't need OpenText).
It is relatively new functionality because you'll need to be on EHP6 or higher and have activated business function FIN_TRAVEL_4, see details at this link:
Travel Management 4 - Financial Accounting (FI) - SAP Library
If you have activated FIN_TRAVEL_4 then check the link below for specific information on how to activate the option to add attachments to individual receipts:
Transfer of Attachments to Receipts - Travel Expenses - SAP Library
Hope this helps,
Jack

HR-BW report for Travel Expense report(Urgent, max. points awarded)

Hi All,
Could anyone please tell how to write a spec to create a BW report for Travel Expense report. or how can we know from which tables can the data be extracted for Personal number, name of the EE, Trip number, Trip duration, Trip begin date, Trip end date, trip destination, reason for the trip, total cost, reimbursement amount, paid by company, additional amount, total miles/Km, cost center, CoAr, Status of the trip
Its very urgent. Please Help!!!!
Regards,
Latha

Hi Latha,
PR05 is the Tcode for Travel expense Manager where the data will be posted and The table is PTRV_HEAD where the data get stored .
Regards,
Narendra Kumar Katuri.

TCode PRRW: Document Currency not taken from Travel Expense Report Currency

Hi,
We created a Trip Request using TCode TRIP and also created Travel Expense Report for the same Trip in which some of the payments were to be made to Vendor. We have Travel expense receipts in currency SGD. After settling the Trip and creating Posting Run, we made postings to FI using TCode PRRW. As a result of TCode PRRW, system considered INR as document currency and made postings in INR (same is also reflecting in the FBL1N report for Vendor).
Why system is considering INR as document currency instead of SGD as the expense receipts were entered in SGD in Travel Expense Report?
Regards,
CMC Team

Hi Aldo Manuel Sanz Castro,
Can you please explain in detail what are the changes you had done i am also facing the same problem if you share information in detail alone with screen shot it will very helpful to me
thanks in advance
thanks
Trinath

Scan receipts and attach to travel expense report (max.points rewarded)

Hello All,
Could anyone please tell how the process works in r/3 for scanning receipts and attaching them to travel expense report. Please send any config documents, links or technical specs. Its very very urgent.
Thanks & regards,
Latha

receipts can be attached in PR05

Administrator Role for "Create Travel Expense Report"

Hello Everyone,
I would like to know if there is any ESS "Role" that is provided by SAP for ESS which allows an administrator to "Create Travel Expense Report" for employees who doesn't have access to computers.
I would appreciate your help.
Kind Regards,
Gopal.

Hi Sandeep,
Thanks a lot for your reply. My client wants to completely remove the process of filling in forms for travel expenses claims. So, they are asking us to provide an alternative for the people who don't have any access to computers. Could you suggest a good solution for this scenario. I would appreciate your help.
Kind Regards,
Gopal.

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Create Travel Expense Report link missing in ESS

Hello Gurus,
I am unable to see the Create Travel Expense Report link in the ESS Travel & Management tab. I have modified SPRO and details are as below:
1) In SPRO, I have copied the standard Resource (EMPLOYEE_TRAVEL_EXPENSES_SRV05) and Service (EMPLOYEE_TRAVEL_EXPENSEREPORT05) as new Resource (Z_EMPLOYEE_TRAVEL_EXPENSES_SRV05) and Service (Z_EMPLOYEE_TRAVEL_EXPENSEREPORT05).
2) I have changed the URL Parameter in Z_EMPLOYEE_TRAVEL_EXPENSES_SRV05.
3) Later I have deleted the new "Z" Resource and Service that I have created in the SPRO, so that I wanted to default back to the standard.
After deleting the "Z" Resource and Service in SPRO, I am not able to see the "Create Travel Expense Report" link from the Travel and Expenses area page in portal. Though I was able to execute the iView directly from the Portal PCD.
Did any one got similar kind of problem ????
Could you please reply with your suggestion or advise how you have fixed this problem.
Thanks for any help.
Ram.

Hi Bharathwaj,
Thanks for your helpful answer.
I have checked the Area Page EMPLOYEE_TRAVEL_ERP2005, but I don't see any entry for services.
It has Area Link Text, Picture Resource, Area Link Type and Link Resource only....
Can you suggest if I have to see any other setting ??
Thanks for your help.
Ram.

Travel Calendar/Weekly Report/Travel Expense Manager

Hi,
Can any body explain me what is the difference between Travel Calendar, Weekly Report and Travel Expense Manager and for which type of trips i can use teh above forms.
Regards,
Sundar

Hello Sundar,
A detailed explanation can be found in help.sap.com.
Just a short summary:
Travel Calendar
Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.
Weekly Report
With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
Travel Expense Manager
This scenario is the central entry scenario of Travel Expenses. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems / flat rates and individual receipts.
With this scenario you can change any trip that was recorded using the travel expense manager, the travel calendar or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll Accounting or data medium exchange. Other than in the travel calendar, you can only edit one trip at a time in this scenario.
Regards,
Raynard

Travel mgt- Expense report

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