Travel Request Status

Hi Experts,
Please let me know in which table travel request status is stored.settlemet status like "TO BE Settled" "Settled" Trvael stsus like "Request Recorded" "Request approved" "Trip approved" etc.
Thanks and Regards
Shilpashree
Edited by: shilpashree MR on May 23, 2009 12:55 PM

Thanks,
I want to know where the status is stored with key for Ex
Settlement Status
0     Open
1     To Be Settled
2     Settled
3     Canceled
We are using a custom screen in portal so we need to display the status text. Can you please let me know where will these status will be stored with the text?
Thanks and Regards,
Shilpashree.M.R

Similar Messages

Table for Travel request status

Hi Experts,
Please let me know in which table travel request status is stored.settlemet status like "TO BE Settled" "Settled" Travel status like "Request Recorded" "Request approved" "Trip approved" etc.
Thanks and Regards
Shilpashree

Thanks Rajesh and Dora,
I wanted to know table name but got to know that it is a data element with no value table.
Thanks and Regards,
Shilpashree.

Fiori Approve Travel request

Hello Friends,
We are having a demo with the client and I am working on approve travel request. I have installed the app and it is working fine, but I have a clarification.
1. What is requester history
2. Will the app show all the services employee has opted or in requester history it will show.
Please let me know at the earliest and we are having a demo on monday and need your opinion at the earliest.
Thanks.
S.Srikanth
Tags edited by: Michael Appleby

Hi Srikanth,
Requester history will show all the past travel request created along with the status for that specific user.
Say Employee (user id who has created travel request) is a Requester.
When you click on the Requester history ,following details will be shown :
Requester id
Estimated cost of travel request,
Status of the travel request
Dates of travel
Information.
may be for you its blank, because there is no history. Just create 2 3 request with same id and approve/reject. Then it should show the history.
Regards,
Tejas

Processing Status in Travel Request ESS

Dear all Gurus,
I am implementing travel request approval process on ESS/MSS. After employee submits an travel request via ESS the processing status is set to have 'Released for Approval' status. Once manager approves the travel requests via MSS processing status gets 'Approved' status.
The problem I am having is when manager rejects Travel Requests. The processing status is changing to 'In Processing' instead of 'Rejected'. Do you know what needs to be done so that the status is set to be 'rejected' once the manager rejects the Travel Requests.
Regards,
Namsheed

You can change the text as indicated below ie 1411965 has steps in it http://wiki.scn.sap.com/wiki/display/ERPHCM/Adding+Reject+or+Cancel+Step+to+Workflow+Template SAP NOTE # 1411965 - Status after action in FITV_POWL_APPROVER, provides more information on this limitation and the configuration steps. Status comes from Table PTRV_PERIO Field ANTRG (Travel Request or Trip Approved (Indicator)) ABREC (Open / To be Settled / Settled (Indicator)) i.e. we have only request status from 1 - 6 and settlement status from 0 - 4. See the domain fixed values. BAPI_TRIP_CANCEL can be used to enhance the statuses. Please check the class CL_FITV_POWL_UTIL and method GET_STATUS_AFTER_REJECT

ABAP Webdynpro component for travel request - customization

Hi All,
In EHP5 ESS Travel Management - Travel expense creation - I want to prevent users from raising the travel expense only after the travel request is approved.
For this requirement , ie to modify the FITV_POWL_TRIPS - In this component either i want to disbale the link create /change in travel expense colum if the travel request is not approved or i want to give a error message on click of travel expense report if the corresponding travel request is not approve.
If any one has done please let me know how this can be done . If with customising the code is there any way through spro config this can be controlled.
Thanks
Thanks & Regards
Shyam

You can use P_TRAVL authorisation check for the status field
Read here
http://help.sap.com/saphelp_46c/helpdata/en/b6/cda0db49e911d189060000e8322f96/content.htm
Please kindly read the note 574467. We deliver the BADI
FITV_PERSNO_AUTH_CHK empty and we provide a documentation on how
this should work. In your case you should modify the BADI to check your
multiple structural profile but on how to do this depends on your
modification.

Controlling multiple travel requests per day via schema

Hello,
I am working on Travel Management.
My client wishes that it should not be possible for any employee to raise more than one travel requests per day.
In the schema, the check box- Multiple TRs/Day is not available. I think with the help of this, maybe issue could be resolved.
I am not sure.
Can someone point out what could be missing? What should I do to control this?
Thank you.
Ruth Dhamone

I'm on NW AS 7.03 ABAP Stack 731 Level 13, ECC 606 (EHP 6) with SAP_HR 604 Level 81 and EA_HR 607 (HR-Renewal 1) Level 32 over here. Maybe they really removed it... or it's not available for the deviant Public Sector ;-/. Doesn't really matter though, we don't need it, I was just curious ;-)
Anyway, since this is not your problem (I misunderstood), there are two possibilities I can think of at the moment:
1. The Trip is still in the future, hence the Schema doesn't have to be changed and the system remains in technical Schema PL (which is unlikely in your case if the status really says "Trip Completed"). I.e. your Trip is not in the future, is it?
2. Only one of your expense Schemas qualifies for the trip. In that case the system silently defaults to that one and you don't get the option to choose from a list.
Cheers, Lukas

FITE_EXPENSES -- Available Travel Requests / Plans

Hi Experts,
I've got a question concerning the creation of travel expenses and the data acquisition of the respective travel request. Let's say I've sent a Travel Request and it has been approved by the respective approver, i.e. status of the process is "approval" and status of approval is "approved". Now, in the scenario "All my Trips" the user can choose the tabs for travel requests and click on the link "Create" in Tab "Travel Expenses", so the travel request is used as a data template for the travel expense sheet. All is good.
Alternatively, for some requests posted, at the 'entry screen' of the scenario FITE_EXPENSES, there's a list "Available Travel Requests / Plans" which apparently shows some, but not all travel requests available.
Now my question is: Where does the generic alv-grid "Available Travel Requests / Plans" get its items from? I've plunged deep into FITV_FPM to find some clues but couldn't fin anything out, it's just too generically programmed...
The way it is now, there is a redundancy/inconsistency between all my trips --> travel requests, and FITE_EXPENSES --> Available Travel Requests / Plans. This bothers me, because it will be annoying for the end user...
I hope somebody can clear this up ;-/
Cheers, Lukas

I had a look at this and couldnt find anything very useful to be honest!
Are you kidding? This is exactly the information I was looking for!
IF sy-subrc = 0.                                                                        "MAWH1494578
    CASE cl_fitv_assistance=>get_req_plan_future( <ls_emp_info>-trip_provision_variant ). "MAWH1494578
      WHEN '0'.                                                                           "MAWH1494578
*       Remove trips in the future or with existing expense report.                       "MAWH1494578
        DELETE rt_trips WHERE expenses IS NOT INITIAL OR datedep > sy-datum.              "MAWH1494578
      WHEN '1'.                                                                           "MAWH1494578
*       show all requests and plans!                                                      "MAWH1494578
        DELETE rt_trips WHERE expenses IS NOT INITIAL.                                    "MAWH1494578
      WHEN OTHERS.                                                                        "MAWH1494578
*       use default -> delete...                                                          "MAWH1494578
*       Remove trips in the future or with existing expense report.                       "MAWH1494578
        DELETE rt_trips WHERE expenses IS NOT INITIAL OR datedep > sy-datum.              "MAWH1494578
    ENDCASE.                                                                              "MAWH1494578
ELSE.                                                                                "MAWH1494578
    "Remove trips in the future or with existing expense report.
    DELETE rt_trips WHERE expenses IS NOT INITIAL OR datedep > sy-datum.                  "MAWH1494578
ENDIF.
Thanks a lot Sally!
Cheers, Lukas

Travel request Posted, Cannot see Accounting focuments in FB03

Hi,
we have created few travel requests and posted them to FI after approval. But the corresponding accoutning documents do not seem to be created. The travel request is in status "Transferred to FI".
The postiing date on this request is 30th, but it was 29th yesterday( I guess the posting program automatically changed this ... but am not sure). Any ideas what is happening here?
Thanks for your inputs
regards
Raj

Hi
You can check in PRRW transaction . Check your latest posting run and see whether posting docs created or not. You can further check the accounting doc. also by entering to the line and go to FICO docs.
Further if status is transferred to FI , then you can check in table BKPF as well , for the used transaction code and user id , how many and what docuemnts got posted.
Also check the amount to be posted, if it is zero posting document then also inspie of status Transferred to FI you will not see any physical doc in FI as it will not create any document for zero amount.
Cheers
Mukta

Reject Travel Request (Enter and Send Msg Error)

Hi Experts.
I Copied standard workflow for approve travel request, and add a decision control to know whether is national or not. It seems that runs fine, but when the user choose to reject the request, the screen of "Enter and Send Msg seems to open" but in a blink the screen disappear. I checked agents, standar task 20000139 but i can't find any error.
Any Suggestions,
Thanks a lot,
Steve.

What is the Status of the Workflow. Is that particular task TS20000139 got executed?
If it gets completed without any user action then this activity step might have some condition that is activated in the condition Tab of activity step.
Thanks
Arghadip

ESS Travel - request transportation / accommodation

Help
I'm using business package ess of the portal.
I thought he represented the transaction trip with all its features.
However I am not finding place to come with information, transportation and accommodations in the functionality of creation of requests for travel.
I need this functionality in my project.
Do you have any suggestion.
Does bp ESS does not have this functionality (request transportation / accommodation)?
thank you.

it's does effect your current Portal ESS.
Only you are upgrading the Backend system to Eh P2 which means for travel you will get additional software component FIN_TRAVL_1 which needs to be activated after upgrading the ECC.
You can read the below SAP PROVIDED Notes
SAP NOTES
FIN_TRAVEL_1: Business Function Travel Management (New)
Use
As of SAP ECC 6.0, Enterprise Extension Travel Management Extension, enhancement package 2 (EA-TRV 602), you can use the business function Travel Management. This business function encompasses the new and extended functions of the Travel Management (FI-TV) component described below.
New User Interface in SAP Enterprise Portal
The extended travel management applications in Employee Self-Service (ESS) of SAP Enterprise Portal are based on Web Dynpro ABAP technology. If you activate this business function, SAP Enterprise Portal no longer launches the Web Dynpro Java applications, but rather the new Web Dynpro ABAP applications. Users require new authorization profiles, which are defined in the new standard roles. The following Web Dynpro ABAP applications are available in ESS:
My Trips and Expenses
The Personal Object Worklist (POWL) for travelers lists the travel requests, travel plans, and expense reports (travel expenses) for each individual traveler. Travelers run applications from within the POWL; for example, to create a new travel plan using the data from a travel request, or to change the expense report. Travelers also can launch the applications for creating travel requests, travel plans, and expense reports, directly in ESS.
My Employees
The POWL for travel assistants lists the travel requests, travel plans, and expense reports for all employees assigned to the assistant. Travel assistants can perform tasks such as creating and changing travel plans for employees, and copying travel plans from other employees.
Create Travel Request
Create Travel Plan
Create Expense Report (Create Travel Expense Report)
My Travel Profile
Route Planning
Unlock Personnel Number
If certain conditions are given, you can implement the new Web Dynpro ABAP application for the following standard role in Manager Self-Service (MSS):
Approving Manager
To implement this new application in SAP Enterprise Portal, you need to provide an iView.
This application enables you to perform the approval process without SAP Business Workflow and Organizational Management. For more information, see the section that follows.
New User Interface: SAP NetWeaver Business Client (NWBC)
Users can run the following role-based Web Dynpro ABAP applications in the NWBC, independent of the new standard roles assigned to those users:
Traveler
The POWL and applications are the same as the My Trips and Expenses application in SAP Enterprise Portal. The POWL also provides access to the applications My Travel Profile, Route Planning, and Unlock Personnel Number.
Travel Assistant
The POWL and applications are the same as the My Employees application in SAP Enterprise Portal. The POWL also provides access to the applications My Travel Profile (for all employees), Route Planning, and Unlock Personnel Number (for all employees).
Approving Manager
The POWL for approving managers lists the travel data requiring approval for all employees assigned to the manager. Approving managers can approve or reject expenses, and send explanatory comments to the employees via e-mail.
The POWL enables approving managers to define substitutes for limited periods of time, and to act as a substitute for other approving managers.
Travel Policy Administrator
Users with this role can execute the following Customizing applications for managing travel policy:
Change Predefined Addresses
Define Maximum Rates and Default Values for Expense Types
Define Maximum Amounts for Hotel Nights
Define Hotel Catalog
Define Customer Programs
Define Agreements Between Travel Service Providers on Customer Programs
Integration of Travel Requests and Travel Planning
The areas of travel requests, travel planning and expense reports are fully integrated in the new Web Dynpro ABAP user interface. Users can copy the following travel data:
When creating travel plans, users can copy data from their travel requests. When users create a new travel plan, the system displays a list of open travel requests, from which users can copy data to the new travel plan.
When creating expense reports, users can copy data from their travel requests or travel plans. When users create a new expense report, the system displays a list of open travel requests and travel plans, from which users can copy data to the new expense report.
The POWL of each user shows the status of the user's trips and provides users with easy access to the subsequent actions that are possible (for example, once a travel request is approved, the user can choose Create Travel Plan).
Integration of Travel Services and Travel Preferences in Travel Requests
In travel requests, you can specify which travel services are required for the following modes of travel (but you cannot reserve or book them here):
Flight
Hotel
Car rental
Rail
Other travel services
For more information, see the section that follows.
The system displays the preferences of a traveler based on his or her travel profile. At a later date, you can transfer the data a travel request to a travel plan, and book your trip. Alternatively, you can transmit the travel request to a travel agency, which then books the trip for you.
Other Travel Services
In travel requests, you can now specify (but not reserve or book) other travel services. Other travel services include the following:
Ferry
Helicopter
Airport shuttle
In Customizing you determine which other travel services are displayed and which entries can be made by users. See Other Travel Services.
Copying of Travel Requests
Users can copy travel requests. Travel assistants can copy travel requests of one traveler for another traveler, and edit the new request. (Both travelers need to be on the employee list of the travel assistant.)
Saving of Drafts of User Entries
The Save Draft function allows users to temporarily save your entries in the applications (except in travel travel planning). The system saves the incomplete entries with the status Open.
Expense Types per Schema
To each schema, you can assign those expense types that need to be available in the respective schema. If you do not specify any expense types for a schema, then all expense types stored in the system apply to that schema. You can use this function to create a schema for miscellaneous receipts, which enables employees to enter receipts that are not directly related to a specific trip. These might be expenses for phone costs, office supplies, or promotional gifts on behalf of consultants or sales staff. See Restrict Travel Expense Types for Trip Schemas.
This function is also available in SAP GUI.
Advanced Passenger Information
In travel plans, you can enter additional passenger data for Advanced Passenger Information System (APIS). When a flight is booked, this data is transmitted to the airlines via a Global Distribution System (GDS). In Customizing, for each country key you can determine whether travelersare required to enter APIS data, and which data items are required. See Define Data for Advanced Passenger Information System.
This function is available only in the new Web Dynpro ABAP user interface.
Sarbanes-Oxley Compliance
The following functions have been extended to ensure audit ability of statutory rules, such as those prescribed by the Sarbanes-Oxley Act:
Credit Card Receipts in Expense Reports
You can define in Customizing that users cannot delete credit card receipts. See the field documentation under Set Up Feature TRVPA for Travel Expenses Parameters.
In expense reports, you can itemize your private expenses as separate receipts and allocate them to private expense types (for example, use of mini-bar). This documents the personal portion of expenses in the system.
Additional Receipt Information in Expense Reports
When entering expenses, you can specify internal and external participants of an entertainment event in the form of a table under additional receipt information. You can evaluate this information in reporting. In Customizing, for each trip provision variant and expense type, you can determine whether users are required to enter such participants. See Field Control for Additional Receipt Information.
These enhancements are also available in SAP GUI.
Use of Scanned Receipts and Adding of Attachments
If you use optical archives for Travel Management, in expense reports you can display receipts that are scanned into the system. When scanned receipts are allocated to an expense report, the system shows them in the POWLs for travelers, travel assistants, and approving managers.
Travelers can add attachments to their expense reports (for example, the agenda of a convention). This can be done when creating an expense report or in the POWL. Attachments are linked to the trip number and can be viewed by travel assistants and approving managers.
Enhancements in Flight Reservations
Flight reservations have the following new functions:
You can determine whether the Amadeus reservation system should apply Value Pricer or Master Pricer in fare-driven flight availability queries. You do this with the MASTERPRICER attribute in table TA20SWITCH. See Define Enterprise-Wide Control Parameters.
The system sorts best-price query results by price, but groups different flight combinations that have the same price. Within these groupings, you can select any combination of outbound and return flights.
If you have set up a direct connection to a flight reservation system such as TRAVELfusion (in addition to GDS), the system shows the available flights for both reservation systems in the fare-driven flight availability list.
Enhancements in Bookings at Deutsche Bahn (German Railway)
Train reservations using NVS (Amadeus) have the following new functions:
You can book tickets for multiple passengers. You can specify whether each individual passenger has a BahnCard. For international trips, you can enter the age of each passenger, for example, to receive a discount for people under the age of 26.
You can book tickets, reserve seats, or both.
When booking a trip, you can request a Bahn-Tix. Then, prior to departure you can pick up the train ticket at any DB ticket machine for intercity rail traffic. At the ticket machine you can identify yourself with your BahnCard, credit card, Eurocheque card, or the order number shown in the booking data.
Enhancements for Hotel Reservations
You can sort hotels according to different criteria such as price, star rating, or distance from the address.
Generic XI Interface to Rail Portals
As an alternative to using a global distribution system (GDS) to include rail connections in Travel Planning, you can instead use rail portals for this purpose. Using SAP NetWeaver Exchange Infrastructure (XI), Travel Planning provides a generic interface for connections to rail portals. One such connection is the Deutsche Bahn Corporate Portal (also referred to as Bahn Internet Booking Engine = BIBE).
Generic XI Interface to Flight Reservation Systems
As an alternative to using a global distribution system (GDS) to include flights in Travel Planning, you can instead use flight reservation systems for this purpose. Using SAP NetWeaver Exchange Infrastructure (XI), Travel Planning provides a generic interface for connections to flight reservation systems. This enables you to book flights with low-cost carriers (LCC) and Web fare deals on the Internet. Travel Planning displays the offers of flight reservation systems as part of the fare-driven flight availability list, together with offers from a GDS.
Enterprise Services
Report programs and BAdIs (Business Add-ins) are available for the new Enterprise Services for the following process components:
Expense and Reimbursement Management
Travel Management
Business Data Management
Personnel Administration
For more information, see HCM_SRV_CI_1: HCM, Enterprise Services 01 (New).
Effects on Existing Data
You can continue using existing travel data without restrictions.
Effects on Customizing
The following IMG activities are new:
If you want to implement the other travel services in the Travel Request component, perform the IMG activities under Travel Request.
To adjust the processes for the integration of rail portals, use the Business Add-in (BAdI) Adjust Processes for Integration of Rail Portals.
To configure APIS, perform the IMG activities Define Data for Advanced Passenger Information System and BAdI: Adjust Creation of APIS Elements.
To assign expense types to schemas, perform IMG activity Restrict Travel Expense Types for Trip Schemas.
The following IMG activities have been extended:
To define that users may not delete credit card receipts, perform IMG activity Set Up Feature TRVPA for Travel Expenses Parameters.
To extend the additional receipt information with the participants in entertainment, perform IMG activity Field Control for Additional Receipt Information.
To use Master Pricer, perform IMG activity Define Enterprise-Wide Control Parameters.
See also
For more information, see the SAP Library under Business Function Sets and Busines
Regards
Vijay

Error while creating a Travel Request

Hi All,
EP 7,ESS/MSS 1.0
We have a issue in Creating Travel Request in Portal.
Once we fill all the required entries to create a travel request and click the review button it pops a message saying " Errors have been discovered when checking the Expense Report. Please correct them in order to proceed." .
When i check the same in backend using the tcode- TRIP, we are able to create the travel request.
Can some one tell me where we are going wrong and is there any configuration at backend to be done still.
Thanks,
NR

Hi NR
Ensure that all the variant are properly integrated between Travel & Expenses.
Also, for testing, removing the integration and test if the pop-up comes back.
If this helps, pl do reward.
Thanks
Narsimha

Error while creating Travel request

Dear All,
ESS 2005/SP6
While creating travel request in I am getting following error
"Errors have been discovered when checking the Expense Report. Please correct them in order to proceed."
Regards,
Kamal Rawal

Hello Kamal
Did you manage to resolve the issue in relation to "Errors have been discovered when checking the Expense Report."?
Best Regards
Roger Earle
[email protected]

Travel request created in ESS is not coming in MSS

Hi All
I have created a travel request which is not coming through UWL to MSS.
I have activated workflow WS20000050 in R/3 . Also requests are coming PRAP transaction.
Please help.
Thanks
Raktim

Hi ....
Have you done the Roll up ?
Since aggregates are there on that cube....until and unless you do the roll up that request will not be available for Reporting...
Regards,
Debjani....

New field in Travel Request

Hi friends,
Happy new year to all,
Here i am working with a enhancement in create travel request,i am able to add a new field but on saving the data i should add this field value with the standard table data.If Any one added a new field in travel request , Please let me know how to save the new field data with stadard data.i have checked with on_save method in comp control still i did not get a proper idea.
Edited by: sudheer b on Jan 2, 2012 8:08 AM

Hello Sudheer,
I have had an experience of working on such requirement, the SAP Standard T&E module(provided you are using the same) stores data in cluster, if you are adding an additional field to the trip by adding it in the context node then you have to make some specific changes into a number of places, the problem is compounded because you would not be able to hold the custom fields value otside the trip webdynpro component, I would not be able to preempt the specific reuquirement of yours but in a nutshell you have to perform the folloing steps:
1) capture the field value(say vendor of the expense line item) into a variable, after reading the context node, make sure that you extend all the context node and update the binding(if I remember correctly they are all interface nodes)
2) save the custom field value(vendor of the expense line item, from the step 1) in some global area, this can be done in many ways, it all depends which option you perfer.
3) Extend number of sap standard structures like for line item you have to extend PTRV_WEB_RECEIPTS_EXT, PTRV_UTIL_BELEG, PTRV_UTIL_BELEG etc...etc...also you have to do an enhancement on the function module PTRA_UTIL_RECEIPTS_GET...there are some more function module & structure which depends on your requirement.
4) extend the SAP Standard function module which saves a trip, there are many function modules which is called for the save.
There would be number of structure enhancements and they would be kind of duplicating themself....hence I would recomend if you can figure out the number of custom fields you would need and assign all of them to a structure, once that is done, you can assign this structure to all the append structure of the standard tables and structure.
I am sorry if I am replying you in a sketchy way...but to get the full picture I have to get ypur requirements first....do let me know if this doesn't help!!
Thanks & Regards
Abir Chakraborty

Update activity status based on Customer request status,

Hello,
I have a requirement to update the status field of a service request activity to Completed when the service request status = closed. Any suggestions?
Thanks,
SKJ

If the field they are updating is in the same object it shouldn't be an issue. If another object needs to be updated then the workflow won't work.
Integration events can be used for this. generate a event and have a external process poll the integration event queue for new events. when received, it can do whatever is necessary via web services.

Travel Request Status

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