Two business processes within a country

Question

We are looking for a solution so that we will be able to use to accommodate 2 different business processes within one country.
Company Code 1-requires users to provide original receipts (physical paper receipt) upon expense submission.
Company Code 2- does not have this requirement and will be using the upload feature in SAP Cloud.
Is there a checkbox or button that our team can use to check off that they received paper receipt?
Does SAP allow for a dual functionality within a single company code?
Any suggestion on how we can handle this one?
Thanks in advance for any assistance!
Regards,
Cryssal

Answer 1

Hi,
Angela is right. However, let me add some explanation how the Paper Receipts Required works: if switched on for a country, the auditors will have to confirm by marking a checkbox that the paper originals were received, otherwise they cannot click on "Approve". Customers need to set up a process outside of the system to make this info available to the auditors.
But to add another thought: CfTE supports Central Scanning. Maybe it is worth a try to have this implemented for the company which needs to send in the paper receipts. It works the following: travellers send their receipts to a central place (could also be an external partner) and there the documents are scanned and sent to the CfTE system using a webservice. If the scan is done in a way that there is also a special sign included like placing a sign on the scanner on top of the paper when scanning or by including a cover sheet, then the resulting electronic attachments are added to the expense reports, and auditors can browse through the attachments and see this sign or cover sheet, which would then tell them that the papers were received on scan point, so they can then confirm the Paper Receipts checkbox and click Approve. It is even possible to activate an extended support for Central Scanning mode, where reports are not directly sent to the auditors after the travellers click Submit, but they are parked in the status "In Audit; waiting for scanned documents". When the documents get sent to the CfTE system, the status changes then to In Audit, and arrive in the normal Auditor OWL. So with a combination of Central Scanning and the Paper Receits Received approach it is possible to have a system built in support to collect paper receipts on the scan point, have the attached as electronic attachments to the expense reports, and provide the feedback to auditors that all this happened and they can confirm it.
However, it is true what Angela said, these are settings per country, and not company. So to model the two different policies in the system it would be required to set up the strict policy, and tell the travelelrs from the less stric company that they can ignore the additional process. They should then get a roll out session how to do this best.
Hope that helps, regards, Dieter