Update of Intrastat details against Item Master Data

Hi I'm looking to import Intrastat details against item master data. I understnad from the portal that this needs to be imported to UDO but need some guidance in terms of template set up.
Grateful for any help
Regards
David

Hi,
If you have made already the transactions you cannot update the G/L method.
Secondly if you have set G/L by Item level then you need to define the inventory accounts for all the items in your template then only you will be able to proceed further
Regards
Md.nazeer Shaikh

Similar Messages

How can I update accounts by Warehouse in Item Master Data, Inventory Data

I have all of my inventory items set to G/L Accounts by Item Group and I need to change it to Item Level. I know I can do this with DTW and Choose update using the oItems >> Items template. I also need to modify the Stock account (inventory account) for one warehouse on all items. It is the second part I can't get to work. I get a message that "Field Cannot be Updated(ODBC - 1029)Application-Defined or object-defined error65171.
Thanks,
Don

Hi,
If you have made already the transactions you cannot update the G/L method.
Secondly if you have set G/L by Item level then you need to define the inventory accounts for all the items in your template then only you will be able to proceed further
Regards
Md.nazeer Shaikh

Unable to update item master data after upgrade

Greetings,
I have just upgraded from 2005A SP01 PL22 to 8.81 PL05.
After the upgrade, I am unable to update any field in the item master data.
Error message:
In "Warehouses - Setup" window, on "Accounting" tab, choose sales-type revenue account , '_SYS00000001165' [Message 131-52]
I have checked all the warehouses accounting tab and all the revenue account is a sales type account. I have also checked the GL for _SYS00000001165 and it is a COGS GL. After I change its type to "Sales", I am able to update. This shouldn't be the case.
I have also tested creating and update new item master and I have no problem. However, I will have the same problem if i add a new item via duplicating from an old item.
Any advice?
Thank you.

Hi,
Can you also check whether the Item which you are trying to update has Manage G\L Account by as Item, Item group or Warehouse?
If you have checked for the Warehouses, check for the Item Group and at the G\L Determination > Inventory tab as well.
Kind Regards,
Jitin
SAP Business One Forum Team

How to include the UDF of items master data into PLD (Inventory in Warehouse Report (Detailed))

Hi,
Is there a way to include the UDF in the items master data into the <<Inventory In Warehouse Report (Detailed)>> PLD?
I checked the default layout and found out all the column source type is "free text" and the content is #Item, how do I know the value of the UDF?
Thanks

Hi,
Some of the standard reports are hardcoded in sap. Not possible to add UDF field in PLD.
Also refer this thread Variables - Sap business one
Thanks & Regards,
Nagarajan

UPDATE DETAILS IN BP MASTER DATA

Dear All,
Recently we had updated PATCH LEVEL 36.After updated patch 36.In
Business Partner Master Data any detail updating in master it shows the
error "2039 Another user-modify table [Message 7001-13]"
Any detail such as updating e-mail id from contact person table to
general(copy - paste),updating detail in tax information.
Please help me on this error,
Respectfully,
CHETAN
Edited by: Keshava Chandran on Feb 7, 2008 7:38 AM
Edited by: Keshava Chandran on Feb 7, 2008 7:42 AM

Hi Keshava,
Please log a message on the portal for this. This is a program error and and an update needs to be done on the db.
The note 1131133 describes the issue.
In the note there is a select query, export the results to xl and attach it to the message and prepare a recent backup for support.
Support will fix the issue.
Jesper

Using DTW to update the Item Master Data attachment tab

Hi Experts,
Has anyone tried using DTW to update the Attachments Tab on the Item Master Data please? I tried a few things (similar to importing an attachment to an activity) and couldn't get it to work.
I couldn't see that anything to do with the Attachments Tab was exposed in DTW when looking at the mapping fields and also when looking through the options available in the Items Object under Customize Templates - but then I might not be seeing it correctly!
Any ideas or solutions would be great.
Many thanks,
Caroline

Hi Caroline,
AtcEntry is correct for the document, this relates to the AbsEntry in OATC, which then in turn links to AbsEntry in ATC1.
There are a few fields that need to be populated in ATC1:
AbsEntry
Line - To be used if more than 1 Attachment
SrcPath - for the file path
Filename - for the file name
FileExt - for file type - i.e. .pdf
You may be able to configure DTW to import these as a manually created DTW but I suspect that OATC and ATC1 are not open to the Di which will stop it. Coincidently I have been looking at Task Centre to update these but have encountered the same problem
Regards
Sean Martin

Item Master Data Update using DTW

hello all,
i want to update my Item Master Data using DTW, and i am experiencing a problem, when i use a comma delimeted ex. this line
BEARING, BALL, # 307, DTW will put it in a different field, while if i will use a text tab delimeted on the same line the result will be "BEARING, BALL, # 307" and i cant acheive what i want. this is the exact description i want
Original Data                       :BEARING, BALL # 307
Using Comma Delimeted          :BEARING next field(BALL # 307)
Using Tab Delimeted          :"BEARING, BALL, # 307"
Desired item Description             :BEARING, BALL, # 307
Please guide
thanks,
Fidel

Hai!
Check this note
[631504|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/smb_searchnotes/display.htm?note_langu=E&note_numm=0000631504]
Why so is, we don't knw the DB structure. I won't be a updation of single Field or Table it may have link's.

Updating Standard Cost for an Item in Item Master Data

How do you change the Item Cost field under the Inventory Data tab in Item Master Data if Standard Cost is selected as Valuation Method. This field is greyed out.

Hi ,
If you have an inventory in the warehouse , you cannot change the item price of the standard cost .
So it is greyed out .Once you donot have inventory ,this field becomes active and you can enter the price .
Second option is from Item Revaluation .
Please test it in test environment
Thank you
Bishal

Linking UDO to Item Master Data

Hello Everyone
I just created a User Define Object to store alternative codes for items. In the master data i put all the itemcodes and a description. In the Master Data rows I store all the alternative codes and the supplier that item can have. Sometimes they are few alternativa codes, sometimes a lot
Now I want for the these UDO be related to the Item Master Data so it can me update in the same place. Any ideas?

Ok. These how the UDO works now:
In the master data level, i use the itemcode. When i double click the line, it takes me to another table with the alternative codes for that specific itemcode only
I added a UDF to the item master date and linked to the table (i tried linking them to the udo but could not find how) so it shows all the rows in the table, not just the ones matching that item. I tried with 2 UDF but still could not relate the two. Any ideas how???
Can it be done with the Screen Painter?? Where can i fin documentation about the Screen Painter usage?? I only found documentation on installation

Item Master Data Best Practice

hello all
we are now using SBO for more than a year, and yet we still always add new items in our item master data. what is the best practice on maintaining the item master data. for you to understand this is the scenario. since in the Factory/Mill there are a lot of spare parts and equipments there, if some of this equipments is damage, we have to buy a new one, here the problem occur because if it only differ in Part Numbers we use another item code for it. with this practice, at later part we found out that we have more than 1 item code for only one item because of the naming convention. so we have to hold the other item code and use the other one coz we cant delete it anymore. sometimes 1 itemcode occurrs only once in the in the item history.
please suggest what is the best Practice on this matter.
1. Item Grouping
2. Naming Convention
etc..
NOTE:
our goal is minimize adding of items in item master data.
FIDEL

FIDEL,
From what I understand, you have to replace broken / damaged component of an item like Bulldozer, Payloader and mill turbines. This is the reason why you defined the parts as a new item.
From your Item code examples, I am not clear why you have 2 different names for the same item. and also what you mean by "this two item codes are actually the same,
If you are just buying parts to replace components and if you do not need to track them then I would suggest you create generic itemcodes in the Item master and simply change the description when you buy / sell them.
Example: Same Item different description.
REPL101 OIL FILTER
REPL101 FUEL FILTER
REPL101 xxxxx
This way you are not going to keep creating items in the database and also you can see the description and know what it was.
Simply change the ItemName in the marketing document and instead of pressing Tab to move to the next column Press CTRL+Tab so that SAP does not auto check then ewly typed name against the item master.
Let me know if your scnenario is otherwise
Suda

Order multiple quantity in item master data

Hello experts,
I cannot import from Excel file new values for order multiple quantity in item master data (in section planning data). After importing I see that records were imported successfully, but all data which we put in past have been changed to zero and planning method is changed from MRP at None. We have 8.81 PL10 (updating at the end of January).
Do you have any similar experience?
Thank you,
jonmar7

Dear JonMar7,
I have done this in SAP 8.8.1 PL08 using the Import/Export under utilities and seems to be normal. I have only chosen Item and Order Multiple for my template.

How to erase the definition of a standard warehouse within item master data

Dear Community,
I got a short question. We want to use the user definition in order to pick the right warehouse when we create a purchase or any other kind of document.
Right now the customer defined the standard warehouse within the item master data.
In order to use the definition stored within the user data it seems as if we have to delete the standard-entry within the item master data.
So far I could not find a possibility to erase that.
Can you help me with that problem??
Cheers, daniel

If you have nos of records.then make CSV file for DTW and update all item warehouse in item master.
if you get any issue form will help you .
i have done same many times .
manually:-
Add another warehouse in master make default it then delete it so you can remove default option in master.
Manually,
Make a FMS whenever user select item(On every transaction Docuement) then warehouse field become blank and blank warehouse we cant add the document so here user select warehouse which he want.
Thanks
Manvendra Singh Niranjan

Automatically Update a UDF in the Item Master

Hi Experts,
I am new to SAP Business One. I need to update automatically the value of a UDF. The value will be calculated using data from related tables. Calculation includes -summation, divide and minus etc. Could you provide guide.
For example a new UDF should contain the suggested quantity to order in the Item Master Data. This is calculated considering the running average sales quantity as of current time for this month and deduct the available quantity on hand and also deduct the quantity already ordered (arriving soon to be delivered to warehouse).
Formula:      = ( S / N ) * D - ( OnHand ) - ( Ordered )
where   S = Quantity sold so far within this month
              N = days count ( if today is March 18, N = 18 )
              D = number of days for this month. (can be 28, 30 or 31 days)
This means that the data in the database must also be updated. I appreciate your input.
If possible, the OITW, MinOrder will be updated instead of a UDF.

Haven't tested it properly, but something like this....
select
(s0.qty / datepart(day,getdate())) * datepart(day,(DateAdd(day, -1, DateAdd(month, DateDiff(month, 0, getdate())+1, 0)))) - t0.onhand - t0.onorder
from
oitm t0
left join
(select     t0.itemcode,
          sum(t0.quantity) as qty
          from inv1 t0
          inner join
          oinv t1
          on t0.docentry = t1.docentry
          where datepart(month,t1.docdate) = datepart(month,getdate())
          and datepart(year,t1.docdate) = datepart(year,getdate())
          group by t0.itemcode) s0
on t0.itemcode = s0.itemcode
where t0.itemcode = $[OITM.ITEMCODE]
Currently this adds up the qty from all invoices, if you want to subtract credit notes you just have to build in a second subselect from ORIN and RIN1 and subtract them off.
Hope this helps.

Item Master Data issue

Hi Experts,
How to set Manager Inventory by Warehouse status on whole Item Master Data at once?
Regards,
Ravi Jha
Edited by: Ravi_Jha_SDN on Jul 22, 2010 8:52 AM

Hello Ravi...
I would strongly urge you to never update any SAP B1 table with the SQL. For several reasons:
1. SAP B1 is a strongly integrated data structure and you might think you are updating the correct field and all will be fine, but there are so many foreign keys in SAP B1 it is unbelievable (you can see this in the bolded names in the Query Generator). For folks having worked with SAP B1 for some time, they will tell you not all foreign keys are bolded and that can cause a bit of a problem. If you update a field and it is used somewhere else, the results can be total havoc.
2. It is SAP policy (due to the above) that, if an SAP B1 table is updated via SQL, it is almost certain they will not help you in case you have a problem requiring a fix through SAP. Even if you try to apply the fix yourself and it goes wrong, you will certainly be in dire straits. Your only recourse is to go back to a previous backup or to do a complete reinstall (and the effort then becomes an enormous manual or Data Transfer Workbench - DTW - effort).
3. It is not hard for SAP to determine how you have updated your tables. I once appeared in court as a forensic expert to settle a dispute between two parties on some changed information in invoicing. I received some help from some SAP folks I know. After sitting in the witness stand for 15 minutes and explaining in layman's terms what I was about to do, the defense called a recess and pleaded guilty to the charges. If I can be that efffective in determining how something was changed, guess how quickly SAP can do it!
4. You will at some time come across the need to do a DTW in the normal buisness life of your system. Learn DTW with small fixes like this "Manage Inventory by Warehouse" so you can get comfortable with it. As Manish points out, folks here will help you. I have seen folks being helped over and over again in this and other forums. I know from personal experience DTW can be a bit difficult, but I am glad I took the time to learn. Also, I have heard in Version 8.8 it is much better.
5. You might be under pressure to get that quick fix and/or update in, but in my experience, once you explain why it is taking a bit longer to the powers that be, the business folks will 99% of the time understand that the best course of action is to take some time and use the SAP DTW or Administration > Data Import/Export function to get fields updated. (NOTE: some companies advertise they have an add-on or tool that can update the fields within SAP policy, but be very careful with this and check their claim completely with partners and SAP - this claim is a lot of times not true).
I do not want to rain on anyone's parade here - it is your choice. And this is only my own personal opinion, but I just want to make sure you understand what the consequences might be pertaining to your decision. That is my intention - nothing more and nothing less...
Regards,
Zal

Item Master data form settings

Hello friends,
I need to change the form setting for one of my users in item master data for "item group" and "set GL accounts by" field, but when I go to form settings it does not display these fields. How can I make these fields inactive or make not visible.
Thanks
Suman

Hi Nagarajan,
Thanks for your reply.
So is there any alternative to achieve this to restrict one user from updating these two fields?
Rgds
Suman

Update of Intrastat details against Item Master Data

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