Update VBUP-FKSTA (billing relevancy) during creation of invoice

Hi,
We pack items in a delivery. Due to this an extra item is added to the delivery with a ZPAC item category. This item category is set as billing relevancy.
We have created a requirement in copy control that we only want these items in the intercompany invoice, and not in a regular invoice F2. The invoice is created for the customer without the packaging materials and the intercompany invoice has all the items. This requirement is only in a specific scenario for only one shipping point. The customer does not need to pay for the packaging materials, but the intercompany sales organization does.
Now the delivery is still open because the billing relevancy is 'A' (vbuk-fksta), but we actually do not copy it to the invoice. The billing relevancy for the intercompany (vbuk-fkivp) is set to 'C'. We would like to set the vbuk-fksta automatically (if possible) during creation of the F2 invoice to 'C'.
We know transaction VL_COMPLETE we can do this manually.
I tried some user exits but at the moment I can not find the routine where it actually updates this status. And whether there is a user exit (or enhancement) possible to influence this ourselves, so we do not need to update this by hand.

Hi
KIndly check the oss note 445763 it may help you
or
write the code with the help of ABAPER by selecting and updating the below tables
VBFA, VBUP & VBUK
Regards
Damu

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SD Billing - Avoid Cancellation Creation if Invoice has not been posted yet

Dear all,
I have noticed this problem in my company system.
Problem descripion:
- you creates an invoice and the system doesn't post it for any reason
- then you create the cancel of the invoice, BEFORE forcing the posting of the invoice
--> user creates Cancel, Cancel is not posted as well.
--> from now it is impossible to post both invoices: if you try to post the Invoice after the cancel creation, the VF02 recongnise that a CANCEL exists and do not allow for the posting
--> standard VFX3 doesn't signal this kind of not posted documents situation.
Ok, The right procedure for thes user should be: create invoice, if not posted then try to understand why not posted, and not CANCEL it.
But in this case VFK3 was not able to detect the invoice was not posted: it was not in the list.
So the 2 ways must be:
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2) other possibility: add a further check in interface between SD and FI in order to check if original invoice is not posted to FI and in this case block the cancel creation, as instead standard SAP does.
Could you please give me an idea on how it would be better proceed?
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Dear,
thank you for your feedback.
in VOFA the flag is not ticked.
The problem was that In VFX3 no data were found for the specified document (with all "Inclomplete Due To" check box flagged), even if invoice and relative cancel were already created, but not posted.
When we tryied to to post them, via VF02 for example, the system didn't warned anything specific and, doing the posting via debug, we discovered that the posting was stopped because VBRK-RFBSK = E = "Billing Document Cancelled".
So, forcing via debug that value = ' ', because of the urgency of Finance Office, we could invoice it and then do the same for its cancel.
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The only workaround I can imagine, is to find a way to avoid cancel creation if invoice is not posted yet.
Do you think this is feasible way?
Thank You veyr much for your suggestions.
KR
Raffaella
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Hi All,
I have to create a proforma invoice immediately after sales order is created for the item with item category TAN.
1. Now when I am trying to create a proforma invoice F5 for sales order in VF01 the system allows me to do so which should not happen since billing relevance for TAN is A i.e. delivery related biling document.Please let me know why is this happening.
Item category billing relevance determines whether an invoice is to be created from an order or delivery then how come this is being allowed.
2. lso, since I need to create a proforma invoice after sales order then do I need to change the item category to say ZPRO with billing relevance as D and then create proforma invoice.
Once proforma invoice is created then again change the item category back to TAN, create delivery and bill.
Is this the right procedure or there is some way to do it.
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system allows me to do so which should not happen
If you have maintained VTAF copy control for sale order to proforma, then system will allow. Check whether you have maintained.
since I need to create a proforma invoice after sales order
Here I am not clear. When in first statement, you say it should not happen here you say you need to create. Please note if you want to create proforma against sale order, you need to maintain copy control as suggested above and also you need to maintain commercial invoice type to your delivery in VTFL, so that system will allow you to create both proforma and commercial invoice. No need to change the item category which is not standard.
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Hi Experts,
I have a requirement wherein I need to fetch the FKSTA - Billing status of delivery-related billing documents into the datasource 2lis_11_VASTI. I have checked a lot of threads on this topic but have not found a concrete solution yet.
I have checked the settings in vov7 and vov8 and everything seems to be in place. I have also checked in table VBUP, when I filter based on field FKSTA = 'C', it shows me the outbound delivery document nos. But when I use the related sales document, it shows me blank values. VBUK as well doesn't show any values for field FKSTK.
I would like to know how and where I can identify the 'billing status of delivery- related' document.
I can see in VBUP table that if I enter the sales document no. related to the delivery document, it does not show the correct status. I believe that the statuses should ideally get updated to the underlying VBUK and VBUP tables. Is there any way to update and align them?
Is there a workaround, a similar field that i can use for datasource enhancement that will give me the correct values?
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AM

Hi,
You are correct that stauts is updated in table VBUK and VBUP.
However, a sales order does not determine a billing status for delivery related billing, field
VBUP-FKSTA is only determined for delivey.
So, it is correct behavior that VBUP-FKSTA = BLANK when searching VBUP with
VBUP-VBELN = sales order number.
Just because of above reason, you will not find billing status field in VA03 -> goto header/item;
you could only find billing status field for delivery in VL03N -> status overview.
It seems that you are trying to find out sales orders that have been fully deliveried and fully billed, am I right? As far as I know, there is no directly table/field/tcode that could meet your requirement.
You could consider following workaround:
firstly, get a list of deliveries that have been fully billied(search VBUP with VBUP-FKSTA = C or search VBUK with VBUK-FKSTK = C);
Secondly, using these deliveries to search table VBFA to find out related sales orders.
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Best regards,
Crystal

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Hi,
Pls find the below code for your reference.
LOOP AT xvbap INTO wa_xvbap.
    CALL FUNCTION 'CONVERSION_EXIT_ALPHA_OUTPUT'
      EXPORTING
        input = wa_xvbap-matnr
      IMPORTING
        output = wa_xvbap-matnr.
    IF ( wa_xvbap-matnr = c_matno_1 OR
       wa_xvbap-matnr = c_matno_2 ) AND
       wa_xvbap-updkz <> 'D'.
*Before changing container number first check first check the IO attached to
*this container number fully settled or not.
      IF NOT yvbap[] IS INITIAL.
        SORT yvbap[] BY vbeln posnr.
        READ TABLE yvbap INTO wa_yvbap WITH KEY vbeln = xvbak-vbeln
                                                posnr = wa_xvbap-posnr
                                                BINARY SEARCH.
        IF sy-subrc = 0 AND
          ( wa_yvbap-arktx <> wa_xvbap-arktx OR
           wa_yvbap-z_container_no <> wa_xvbap-z_container_no.
          CALL FUNCTION 'CONVERSION_EXIT_OBART_INPUT'
            EXPORTING
              input = c_sdi
            IMPORTING
              output = l_output1.
          CONCATENATE 'ORX'
                      wa_yvbap-z_container_no
                      INTO g_objnr1.
          SELECT SINGLE *
                      INTO wa_cobrb_sdi
                      FROM cobrb
                      WHERE objnr = g_objnr1 AND
                            konty = l_output1.
          IF sy-subrc <> 0.
            CONCATENATE 'ORY'
                          wa_yvbap-z_container_no
                          INTO g_objnr1.
            SELECT SINGLE *
                        INTO wa_cobrb_sdi
                        FROM cobrb
                        WHERE objnr = g_objnr1 AND
                              konty = l_output1.
          ENDIF.
        ENDIF.
      ENDIF.
*If the Io is fully settled, then can not change container number.
      IF wa_cobrb_sdi-ersja IS NOT INITIAL.
        MESSAGE s303(me) WITH 'Container can not be changed as IO already settled for' wa_yvbap-posnr.
        CLEAR:wa_yvbap,
              wa_cobrb_sdi,
              g_objnr1.
        PERFORM folge_gleichsetzen(saplv00f).
        fcode = 'ENT1'.
        SET SCREEN syst-dynnr.
        LEAVE SCREEN.
      ELSE.
*Check container number is initial or not
        IF wa_xvbap-z_container_no IS NOT INITIAL AND tcode = c_va01.
          CONDENSE wa_xvbap-z_container_no.
*Add 'X' to container number and serch for IO exist or not
          CONCATENATE c_x
                      wa_xvbap-z_container_no
                      INTO l_aufnr.
          SELECT SINGLE aufnr objnr
                     FROM aufk
                     INTO (g_aufnr,g_objnr)
                     WHERE aufnr = l_aufnr.
          IF sy-subrc = 0. " AND wa_xvbap-arktx = l_aufnr.
            l_flag = 'X'.
          ELSE.
*Add 'Y' to container number and search for IO
            CONCATENATE c_y
                        wa_xvbap-z_container_no
                        INTO l_aufnr.
            SELECT SINGLE aufnr objnr
                      FROM aufk
                      INTO (g_aufnr,g_objnr)
                      WHERE aufnr = l_aufnr.
            IF sy-subrc = 0. " AND wa_xvbap-arktx = l_aufnr.
              l_flag = 'X'.
            ELSE.
*Display error message if Io was not found or forgot to enter IO in description field
              MESSAGE s083(me) WITH 'IO was not found for' wa_xvbap-posnr.
              PERFORM folge_gleichsetzen(saplv00f).
              fcode = 'ENT1'.
              SET SCREEN syst-dynnr.
              LEAVE SCREEN.
            ENDIF.
          ENDIF.
       ELSE.
        ELSEIF tcode = c_va01.
*Display error message if user forget to enter container number
          MESSAGE s083(me) WITH 'container number for' wa_xvbap-posnr.
          PERFORM folge_gleichsetzen(saplv00f).
          fcode = 'ENT1'.
          SET SCREEN syst-dynnr.
          LEAVE SCREEN.
        ENDIF.
        IF l_flag EQ 'X'.
          CALL FUNCTION 'CONVERSION_EXIT_OBART_INPUT'
            EXPORTING
              input = c_sdi
            IMPORTING
              output = l_output.
          CALL FUNCTION 'CONVERSION_EXIT_PERBZ_INPUT'
            EXPORTING
              input = c_ful
            IMPORTING
              output = l_ful.
*Fetch 1st line of settlement rule
          CALL FUNCTION 'CONVERSION_EXIT_OBART_INPUT'
            EXPORTING
              input = c_gl
            IMPORTING
              output = l_gl.
          SELECT SINGLE *
                INTO wa_cobrb_gl
                FROM cobrb
                WHERE objnr = g_objnr AND
                      konty = l_gl.
          IF sy-subrc EQ 0.
*Populate values for second line settlement
            wa_cobrb-objnr = g_objnr.            "OBJNR
            wa_cobrb-lfdnr = '003'.
            wa_cobrb-konty = l_output.           "Category
            wa_cobrb-kdauf = xvbak-vbeln.        "Order No
            wa_cobrb-kdpos = wa_xvbap-posnr.     "Item No
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            wa_cobrb-perbz = l_ful.              "Settlement
            wa_cobrb-extnr = c_no.               "No
            wa_cobrb-gabpe = wa_xvbap-erdat+4(2).      "From period
            wa_cobrb-gabja = wa_xvbap-erdat+0(4).      "From Fiscal
            APPEND wa_cobrb TO gt_cobrb.
          ELSE.
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            wa_cobrb-objnr = g_objnr.            "OBJNR
            wa_cobrb-lfdnr = '003'.
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            wa_cobrb-kdauf = xvbak-vbeln.        "Order No
            wa_cobrb-kdpos = wa_xvbap-posnr.     "Item No
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            wa_cobrb_gl-gbisp = wa_cobrb-gabpe - 1.
            wa_cobrb_gl-gbisj = wa_cobrb-gabja.
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          ENDIF.
     ELSEIF wa_cobrb-ersja IS NOT INITIAL.
       MESSAGE 'Container number can not be reassign' TYPE 'E'.
        ENDIF.
      ENDIF.
    ENDIF.
    CLEAR:wa_cobrb,
          g_objnr,
         wa_aufk,
          wa_cobrb_gl,
          wa_cobrb_sdi.
ENDLOOP.
IF l_flag EQ 'X'.
*Create 2nd line for settlement rule.
    SORT gt_cobrb[].
    DELETE ADJACENT DUPLICATES FROM gt_cobrb[].
    IF NOT xvbak-vbeln IS INITIAL AND tcode = c_va01.
      IF NOT gt_cobrb[] IS INITIAL.
        CALL FUNCTION 'K_SRULE_SAVE_UTASK'   "IN UPDATE TASK
          TABLES
            t_cobrb_insert    = gt_cobrb[]
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            srule_utask_error = 1
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Thanks,
Sakti

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hi
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Update VBUP-FKSTA (billing relevancy) during creation of invoice

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