Urgent-Importing Invoices A/R thru DTW

I need to import all open A/r invoices for a client from his legacy system. How will I do it thru DTW. please Help Me. This is urgent. The imported invoices should have an effect on the Aging report and Incoming payment due reports so that payments for those can be posted as and when recieved.

hi debhraj,
use oInvoices DTW templates in the following path
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oInvoices\
There are two documents you should use it to upload
ar invoice
Header template
1.documents.xlt
Lines template
2.documents_lines.xlt
Mandatory fields in header template
are Record key,Card Code,DocDate,DocDueDate
Mandatory fields in lines template are
Record key,LineNum,ItemCode*,Price,Quantity,TaxCode,
WarehouseCode*
*you should define warehouse,customer master,
item master,tax codes,item price in price list,numbering
series
you can use dtw templates in the following path
C:\Program Files\SAP\Data Transfer Workbench\Templates\Data preparation examples\10. Testcase1_Test Data for Import function\oInvoices
to use it as a example.
After successful uploading of ar invoices it
results will be reflected in ar invoice,aging reports & incoming
payments.
For any doubts regarding using dtw
refer to documentation
how to guides in your current version
on service market place.
Jeyakanthan

Similar Messages

Importing Invoices (A/R) Through DTW

Dear All,
We need to upload Invoices (A/R inovice in that fields like discount , amount , customer, item no , item name, serial no. )
Some one has suggested us to do this by defining Service type invoice and Use UDF's to upload Item name , no, serial no and amount.
As we have never work on this pls do suggested the procedure to follow which are the mandatory fields in templates , what tax codes , what is G/L account (in case of service invoice its reqd.)
and in document lines what are the mandatory fieds.
Regards.
Satish

Hi Satish
Besides the example template files that SAP supplies, you can also have a look under SDK > Help in you SAP installation folder for a file called REFDI.CHM. Open this file and under contents expand the Objects section. Here you will find all the DI API objects that the DTW also uses (template files). When you click on an object such as Documents you will see a section on the right hand window at the bottom called See Also. Click on the member list to get a list of all the fields. Here you will find details on what the object member's name is and the SAP Business One field name as well as which are mandatory, read only, etc.
You will need to look at Documents, Document_Lines and under Document_Lines you will find a member called SerialNumbers.
Hope this helps
Kind regards
Peter Juby

Urgent-Importing A/R Invoices thru DTW

I want to import the previous Invoices for a client in SAP from their legacy system. How do I do that. Please help Ots urgent. I have to do it in next two days. I am elaborating the instance.
Requirement- Importing all the open A/R Invoices. The invoices should be visible in SAP screen as open with all the relevant details. The aging report and the incoming payments should also reflect the open invoices as due.

Although you can import invoices either through the DTW or visual basic script you should be aware that the first thing you need to consider is are you going to import them as fully paid, etc.
For example I have learned the hard way that if you want to import closed invoices - only import fully paid ones and mark them paid as you import them. You will also have to perform journal entries to reverse the transactions that are going to occur when you import them.
Do the open invoices separately and only import fully open invoices - I suggest that you not try to import an invoice that is partially paid as this will cause you headaches.
Also watch the order that you do these things as you need to maintain the integrety of the general ledger.

Importing Sales orders and Invoices thru DTW

Hi every one,
I am facing a unique problem when using DTW to import sales orders and invoices through DTW.
I am using the two templates- Documents and Document Lines. But the imported Invoice or the sales order(In both cases) the dicount field in the row is taking a negetive discount value. Let me elaborate....
1. I am taking a BP which has been alloted a Particular pricelistcode in the BP Master.( say it be Purchase price).
2. Now In the Doc_lines Template I have put the value in the price column- (eg. Rs. 500).
3. Now the itemcode used in the template is already having a masters and the prices are also defined in SAP B1. Say the Purchase price defined for the item is Rs.400
4.When I am importing the order/nvoice then the discount field in the row automatically takes a value of -25%, the unit price has the value Rs.400 and the Total Field shows Rs.500.
( this Implies that the price I have suggested to Import i.e. Rs500 is some how not taken by the system. The system takes the price defined for the BP and then adjusts it with the price suggested by the user during import) So a negetive discount is taken.
On the other hand if the same procedure is followed for an item where the prices are not updated in the master data then there is no such problem. the unit price field reflects the price which is given in yhe template.
please suggest a way to get out of this problem.

Hi Debraj,
Try the following..
In Admin > System init > Document Settings > General Tab ..Calculate the Row total using Unit price ....... leave this unchecked
Also, at the Document_lines template fill the discount column with 0
Suda

A/R Credit Memo with Reference to A/R Invoice thru DTW

Hi Everyone,
i would like to ask if it is possible to upload A/R Credit Memo thru DTW but the Credit Memo should be reference to an Invoice. Thanks in advance.
Malu

Hi Malu........
You can obviously transfer the Target Docs based on Base Doc.
All you need to do is you have to give base entry in target document line template.......
Regards,
Rahul

Import invoice through DTW

Hi All
I want to know that while i'm importing Invoices through DTW of Excisable Items do i have to import corresponding payments also. if yes then what are corresponding templates for payments.
Thanks

Thanks for reply,
The scenario is : When i import A/P invoice through(DTW) tempate it show me error that "Can not create Standalone A/P Invoice and A/R Invoice" because we are using exciable item in A/P invoice template.
i just want to know the required template for incomming and outgoing excisable item .
Thanks

Import Invoice via DTW - DocDate

Dear Experts,
I tried to import Invoice via DTW. I filled the 'DocDate' column in the oInvoice template with '20080102'. But when I checked the invoice from the A/R Invoice module the result was 20080504. Why DTW uses my system date instead of the date I put in 'docdate'? How to import this date correctly?
Thank you in advance.

I am running SAP 2005a PL39
Header
RecordKey...DocDate..DocDueDate..TaxDate..DocNum..DocType..CardCode..DocCurrency
1..20080102..20080202..20080102 1..dDocument_Service..CPPON001..IDR
Lines
RecordKey..LineNum..AccountCode..VatGroup..Currency..PriceAfterVAT
1..0..41010..O10..IDR..1244496
Thank you

Urgently .. import invoice to AP

Dear guys,
I Need your expertise to import invoices from other application into Oracle AP, beside this two tables (AP_INVOICES_INTERFACE, AP_INVOICE_LINES_INTERFACE) any other table i have to take a note? and also which one are the mandatory columns in those table, so i can import data successfully.
thanks in advance
rgds
wisman

That's right. These two table are the only ones you have to fill in order to import invoices.
The process of importing invoices checks whether the information is correct, that is, for example, whether the vendor exists and so on.
You have documentation in the user's guide, appendix G, Payablesopen interface tables

Date Format For Importing Invoices

Hi All,
I am using the DTW and importing invoices however I am having a problem with the date. In the docdate, and docduedate field I have entered my dates however once I import them the date for the invoices I have imported are todays date. Have I missed a field where I should enter other dates or is my date format perhaps wrong?
Date formats that I have tried are ddmmyyyy, mmddyyyy, yyyyddmm, yyyymmdd.
Any help will be greatly appreciated.

Hi there,
The right format is YYYYMMDD. The dates you are trying to import, are they future or past dates? Under Administration -> Document Settings are the 'Block documents with earlier posting date' and 'Allow future posting date' tickboxes checked?
Regards,
Nat

Steps for importing invoices

Hi,
This is the first time i am importing invoices in SAP-B1.
Can anybody guide me how to go ahead with this step by step.There are 2 templates one is document and the other is document lines.how to define the link between these two templates?
I am using segmentation accounts.Can i use the format code in the account code field?
If i want to upload as service invoice,what do i need to do?
Please help.
Thank You
Regards
Md.nazeer Shaikh

hi,
Record Key is link between Document & Document_Lines template.
In Document Template
Enter RecordKey,CardCode,DocDate,DocType(dDocument_Service),Series(mention series no. if you want to assign document number)
In Document_Lines template,
Enter RecordKey,LineNum,Account Code(segmented a/c code),TaxCode,LineTotal
Also refer to link
DTW - A/P Invoice Upload
If there is doubt/clarification let me know.
Jeyakanthan

Additional characters (" ") found in items/ bp nameswhen uploading thru DTW

Hi Experts,
I usually encounter items names or bp names with double quotations ("xx ") after data is uploaded thru DTW. This will limit filtering of names during browsing.
Is there a way to avoid this additional special character? As of now, since many items/bp were already in the system, is there an sql query statement to delete the quote (") before the item & bp names?
Thanks.

Hi, have you used tab delimited format for the import? All you need to do is run an update on the BP Names, but replace all " characters in the import file. Open the file, CTRL+H, and replace all " characters with nothing. Then run an Update Existing Object type import.

SRKIM:R12:AP: IMPORT 를 수행 하여 INVOICE 생성 시 DISTRIBUTION LEVEL 의 DFF 값이 생성 안됨

PROBLEM
R12.0.5:
Payables Module 에서 Payables Open Interface Import Process (APXIIMPT) 를 통해 invoice 생성 시 distribution level 의 DFF 정보를 interface table 에 load 하였으나 실제 invoice 생성 시에는 해당 값들이 invoice table 로 넘어 오지 않았다.
SOLUTION
해당 ISSUE 는 Bug 6837035 R12 : CANNOT TRANSFER DFF FROM AP INTERFACE INTO AP THEN INTO PROJECT 에 의한 것으로 아래와 같이 작업 하여야 한다.
1. Patch 6837035 를 DOWNLOAD 받아 TEST INSTANCE 에 적용 한다. PATCH DOWNLOAD 시 요구 되는 PASSWORD 는 Oracle Support engineer 로 부터 전달 받는다.
2. File version 이 patch 로 인해 정상적으로 upgrade 되었는지 확인 한다.
strings -a $XX_TOP/filename |grep '$Header'
위의 명령어를 써서 다음 files version 을 확인 하면 된다.
ap patch/115/import/US ap12apc.ldt 120.1.12000000.4
ap patch/115/sql apamtpob.pls 120.43.12000000.8
ap patch/115/sql apamtrcb.pls 120.45.12000000.7
ap patch/115/sql apiindib.pls 120.59.12000000.13
ap patch/115/sql apmatchb.pls 120.54.12000000.16
ap patch/115/sql apothmtb.pls 120.19.12000000.3
ap patch/115/sql aprcvmtb.pls 120.59.12000000.8
3. Patch 가 정상적으로 적용 된 것이 확인 되면 System Administrator Responsibility >Applications >Profile> System 화면에서 AP: Copy Invoice Lines DFF Profile 을 조회 하여 Value 를 Distributions 으로 설정 한다.
4. Profile 설정 후 다시 Import program 을 수행 하여 DFF값이 정상적으로 생성되는지 확인 한다.
Reference
Note. 784615.1 - Imported Invoices Are Not Created with DFF Information At Distribution Level

Import invoices using interface table

Dear all ,
I want to import invoice from legacy system to oracle EBS R12 , and i use interface table to import the invoice.
The problem is when i run Payable open interface import concurrent program to import the invoices , it didn't import any invoices
and the report output didn't show any error or any data according to the invoices.
Report output :
Report Date: 27-JUN-2010 11:25
Page: 1
Payables Open Interface Import Report
Hold Name:
Source Name: Manual Invoice Entry Hold Reason:
Group: GL Date:
Purge: No
Summarize Report N
Report Date: 27-JUN-2010 11:25
Page: 2
Payables Open Interface Import Report
Hold Name:
Source Name: Manual Invoice Entry Hold Reason:
Group: GL Date:
Purge: No
Summarize Report N
So i go to the db and open the interface table and the status was null ,
i dont know why????????

Hi ,
100% org_id problem Please check. Same i faced after i update the org_id it is working fine and showing the output with inovice and rejection details also
Thanks
Venkat

Error while importing Item Master data through DTW

Hello Expert,
I trying to import item master data through DTW but it gives an error while importing as shown in attach file..
Please help me...
I am using SAP 9.0 Pl 6
Regards,
Sandy

Hi Sandy,
Kindly follow the check list
1. Right Click DTW and run it as Administrator.
2. Is your DTW version is same as SAP B1.
3. Uninstall and re-install DTW.
4. If you are using 64-bit DTW, try to use 32-bit one.
5. Check the Template, is it of the same DTW version.
6. Remove all the unnecessary columns.
7. Last try different Template extension.. (e.g: CSV (Comma delimited), or Text (Tab delimited))
Hope you find this helpful......
Regards,
Syed Adnan

Import goods recipt PO through DTW

hi expert,
i want to import goods recipt PO through DTW .is it possiable in SAP B1 to import GRPO data through template?which template shuld i use and how.Please give me detail about it
I want add GRPo of the having in stock
reagrd sachin
Edited by: Darius Heydarian on Apr 19, 2008 1:25 AM

Hi Sachin,
Try this,
In the Documents Template enter
Record Key     CradCode       DocDate (Record key should be the latest one)
In the Documents lines Template enter
Record Key (the same u entered in the Documents template)   LineNum ( linenum should start from 0 to onwords) Currency ItemCode Price   and Quantity
In the Batch Numbers Template enter
Record Key ( the same as u entered in the Documents Template) linenum (should start from 0 to onwords) BaseLinenum (linenum of document lines template) BatchNumber and any additional information if desired.
Its example is like this.
Documents Template,
Record Key     CardCode         DocDate
1                     S0012              4/19/2008
Documents Lines Template
Record Key     LineNum        Currency          ItemCode        Price      Quantity
1                     0                   USD                A1002            250         100
1                     1                   USD                A1003            150         150
In the Batch Number Template,
Record Key      LineNum        BaseLineNum   BatchNum
1                     0                    0                     BA001
1                     1                    1                     BA002
I hope it will help you.
Regards,
/Siddiq

Urgent-Importing Invoices A/R thru DTW

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