Urgent-Importing A/R Invoices thru DTW
I want to import the previous Invoices for a client in SAP from their legacy system. How do I do that. Please help Ots urgent. I have to do it in next two days. I am elaborating the instance.
Requirement- Importing all the open A/R Invoices. The invoices should be visible in SAP screen as open with all the relevant details. The aging report and the incoming payments should also reflect the open invoices as due.
Although you can import invoices either through the DTW or visual basic script you should be aware that the first thing you need to consider is are you going to import them as fully paid, etc.
For example I have learned the hard way that if you want to import closed invoices - only import fully paid ones and mark them paid as you import them. You will also have to perform journal entries to reverse the transactions that are going to occur when you import them.
Do the open invoices separately and only import fully open invoices - I suggest that you not try to import an invoice that is partially paid as this will cause you headaches.
Also watch the order that you do these things as you need to maintain the integrety of the general ledger.
Similar Messages
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Import AR Reserve Invoice through DTW
Dear all,
We are on SAP B1 2005A PL50.
Is there any template to import AR Reserve invoice through DTW?
Thank you & Kind Regards,
AsifCheck this threads
A/P Reserve Invoice Template
DTW - Upload of Reserve Invoice
Edited by: Jeyakanthan A on Aug 4, 2009 8:55 PM -
Importing Sales orders and Invoices thru DTW
Hi every one,
I am facing a unique problem when using DTW to import sales orders and invoices through DTW.
I am using the two templates- Documents and Document Lines. But the imported Invoice or the sales order(In both cases) the dicount field in the row is taking a negetive discount value. Let me elaborate....
1. I am taking a BP which has been alloted a Particular pricelistcode in the BP Master.( say it be Purchase price).
2. Now In the Doc_lines Template I have put the value in the price column- (eg. Rs. 500).
3. Now the itemcode used in the template is already having a masters and the prices are also defined in SAP B1. Say the Purchase price defined for the item is Rs.400
4.When I am importing the order/nvoice then the discount field in the row automatically takes a value of -25%, the unit price has the value Rs.400 and the Total Field shows Rs.500.
( this Implies that the price I have suggested to Import i.e. Rs500 is some how not taken by the system. The system takes the price defined for the BP and then adjusts it with the price suggested by the user during import) So a negetive discount is taken.
On the other hand if the same procedure is followed for an item where the prices are not updated in the master data then there is no such problem. the unit price field reflects the price which is given in yhe template.
please suggest a way to get out of this problem.Hi Debraj,
Try the following..
In Admin > System init > Document Settings > General Tab ..Calculate the Row total using Unit price ....... leave this unchecked
Also, at the Document_lines template fill the discount column with 0
Suda -
A/R Credit Memo with Reference to A/R Invoice thru DTW
Hi Everyone,
i would like to ask if it is possible to upload A/R Credit Memo thru DTW but the Credit Memo should be reference to an Invoice. Thanks in advance.
MaluHi Malu........
You can obviously transfer the Target Docs based on Base Doc.
All you need to do is you have to give base entry in target document line template.......
Regards,
Rahul -
Hi All
I want to know that while i'm importing Invoices through DTW of Excisable Items do i have to import corresponding payments also. if yes then what are corresponding templates for payments.
ThanksThanks for reply,
The scenario is : When i import A/P invoice through(DTW) tempate it show me error that "Can not create Standalone A/P Invoice and A/R Invoice" because we are using exciable item in A/P invoice template.
i just want to know the required template for incomming and outgoing excisable item .
Thanks -
Urgent-Importing Invoices A/R thru DTW
I need to import all open A/r invoices for a client from his legacy system. How will I do it thru DTW. please Help Me. This is urgent. The imported invoices should have an effect on the Aging report and Incoming payment due reports so that payments for those can be posted as and when recieved.
hi debhraj,
use oInvoices DTW templates in the following path
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oInvoices\
There are two documents you should use it to upload
ar invoice
Header template
1.documents.xlt
Lines template
2.documents_lines.xlt
Mandatory fields in header template
are Record key,Card Code,DocDate,DocDueDate
Mandatory fields in lines template are
Record key,LineNum,ItemCode*,Price,Quantity,TaxCode,
WarehouseCode*
*you should define warehouse,customer master,
item master,tax codes,item price in price list,numbering
series
you can use dtw templates in the following path
C:\Program Files\SAP\Data Transfer Workbench\Templates\Data preparation examples\10. Testcase1_Test Data for Import function\oInvoices
to use it as a example.
After successful uploading of ar invoices it
results will be reflected in ar invoice,aging reports & incoming
payments.
For any doubts regarding using dtw
refer to documentation
how to guides in your current version
on service market place.
Jeyakanthan -
Importing AP Credit memo Referenced to an Invoice with DTW
Hi everyone, im trying to import thru DTW an AP Credit Memo applied to a Service AP Invoice but i keep getting "Internal Error [-2010] ocurred Application-Defined or Object-Defined error 65171".
The AP invoice has Doctotal $ 99,732.00 but the linetotal was 5859.05 by mistake so there is a discount percentage of 1367.40, what fields are mandatory in the Credit memo template?Hi,
The easiest way to do this by copying from the AP Invoice if you have only few invoice need to be Credited. If you need DTW, only the BaseEntry, BaseType and Base line are required for line file.
Thanks,
Gordon -
DTW Error while importing A/R Invoice
Hi,
Iam using SAP B1 2005B Patch 38
When importing Item type A/R Invoices using DTW it shown
the following errpr message
customer record not found[INV1.ActDelDate][Line:1]Application-defined or object-defined error..."
In my Item master data i create the Item code as
HARCUT is a only sales item not a inventory item and
purchase item
Documents :
1.RecoreKey - 1
2.CardCode - C000001
3.HandWritten - tYES
4.DocNum - 10653
5.DocDate - 20081001
6.DocDueDate - 20081001
7.TaxDate - 20081001
8.SalesPersonCode - 2
9.Comments - Importing Through DTW
Documents Lines :
1.RecordKey - 1
2.temCode - HARCUT
3.CostingCode - NGM
4.LineTotal - 1149
5.Quantity - 1
6.TaxCode - Srv12.36
7.WarehouseCode - CH-NGM
Regards
P.Jambulingamhi jambulingam,
If you use manual number then defined
HandWritten - tYES in DTW otherwise make it as tNo.
If you use manual number then DocNum - 10653 is Ok,
but if you are using any numbering series remove it.
Jeyakanthan -
Import Invoice via DTW - DocDate
Dear Experts,
I tried to import Invoice via DTW. I filled the 'DocDate' column in the oInvoice template with '20080102'. But when I checked the invoice from the A/R Invoice module the result was 20080504. Why DTW uses my system date instead of the date I put in 'docdate'? How to import this date correctly?
Thank you in advance.I am running SAP 2005a PL39
Header
RecordKey...DocDate..DocDueDate..TaxDate..DocNum..DocType..CardCode..DocCurrency
1..20080102..20080202..20080102 1..dDocument_Service..CPPON001..IDR
Lines
RecordKey..LineNum..AccountCode..VatGroup..Currency..PriceAfterVAT
1..0..41010..O10..IDR..1244496
Thank you -
DTW Error when importing Incoming Payments-Invoices (RCT2).
Hi Experts,
I have imported invoices through DTW and they currently have the status 'Open'. I have tried importing Incoming Payment records but DTW gives me the following error: 'Base document card and target document card do not match'.
After importing the invoices i ran the query for OINV and used the Internal Number / DocEntry for these invoices, in the RCT 2 table. (I read some where that its this DocEntry that will link Invoices and Incoming Payments). I have filled the DocEntry field in both ORCT and RCT 2 templates but am still getting the same error.
Kindly assist.
David.Hi, any luck fixing this issue?
Im dealing with the same problem here.
Thanks, -
Import AP/Invoices with DTW
Hello,
We tried to import AP invoices with purchase items only (no stock/sales item) and have a problem with importing an AP invoices with the same purchase item on different rows in the invoice. Import is succesfull but if i have item 5020 on row 1 and 4 , row 1 will be overwritten by row 4 in the import.
Is there an option to define this in DTW.
Could it be a problem with the summary type OPCH.SummryType ?
Thanks
Mark
Edited by: M. Hageman on Mar 13, 2009 9:03 AMYou may try to DTW a different ItemCode for line 4 first. Then DTW again by updating this line only. It should allow system to bypass ItemCode checking.
Thanks,
Gordon -
Importing os Open PO,GRPO and Invoice Through DTW
Hi All,
Please tell me what are the exact Templates and Mandatory fields for Open PO,GRPO and Invoice through DTW.
Kind Regards
silpaPurchase order - oPurchaseOrder DTW template
Documents template
-Record Key
- Vendor Code (CardCode)
Document Lines template
-Record Key
-Line Number
- Item Code
- Qty
- TaxCode
- Ware House
Goods Receipt Purchase Order - oPurchaseDeliveryNotes DTW template
Documents template
-Record Key
Vendor Code (CardCode)
Document Lines template
-Record Key
-Line Number
- Item Code
- Qty
- TaxCode
- Ware House
AP Invoice - oPurchaseInvoice DTW Template
Document template
-Record Key
- Vendor code
- Vendor ref no.
Document Lines template
-Record Key
-Line Number
- Item Code
- Qty
- Price
- Tax Code
Jeyakanthan -
URGENT - create FI invoice thru idoc IDOC_INPUT_INVOIC_FI
Hi all,
I got a problem while creating a FI invoice thru the IDOC IDOC_INPUT_INVOIC_FI .
In the created FI invoice i need to populate some fields in the profitability segment ( like customer number... ) .
My problem is I don't know where in the idoc i have to set the value .
Can somebody help me ?
Best regards.
Bertrand.Hi,
You can enter partner information in segment E1EDKA1
of IDoc type INVOIC02.
Not sure how much of this you already know, but I figured it doesn't hurt to include the following example:
Run transaction WE60, enter your IDoc type, and execute (F8). This will give you a list of all the segments and the segment fields. Expand the segment E1EDKA1 and then expand the sement fields. The first field is PARVW (you will see on the screen that there are various allowed values listed for this field, e.g. 'AG' = Sold-to party). The next field is PARTN in which you can enter the partner number (e.g. the Sold-to number).
You can use the Find function (after expanding all the branches) to look for any other type of fields you need to populate. Once you find the "business name" of a certain field within the segment documentation tree list, you will be able to see which IDoc segment the field belongs to. This is the place in the IDoc that you will set the value.
If INVOIC02 is not the IDoc type you are using, this same search technique will work for any IDoc type.
I hope this helps you out.
Best Regards,
James Gaddis -
Additional characters (" ") found in items/ bp nameswhen uploading thru DTW
Hi Experts,
I usually encounter items names or bp names with double quotations ("xx ") after data is uploaded thru DTW. This will limit filtering of names during browsing.
Is there a way to avoid this additional special character? As of now, since many items/bp were already in the system, is there an sql query statement to delete the quote (") before the item & bp names?
Thanks.Hi, have you used tab delimited format for the import? All you need to do is run an update on the BP Names, but replace all " characters in the import file. Open the file, CTRL+H, and replace all " characters with nothing. Then run an Update Existing Object type import.
-
Unable to add AP Invoice using DTW
Unable to add AP Invoice using dtw. Customer is trying to upload negative values,Both in the line and header.
We get the following error :Invalid Total [OPDN.doctotal]Hi,
Depending on the SBO version, you cannot do negative AP invoices; as Gordon mentioned, you want to import those as AP credit memos. I believe it's in 8.8 that you can have negative AP/AR transactions.
Heather
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