VA88 - Error list of settlement run displays irrelevant sales orders

Question

Hi All,
This is a problem relating to transaction VA88 for settlement of sales orders into COPA. The error list of the settlement run is unnecessarily long since it also includes old, irrelevant sales orders that have no postings since the last VA88 run.
'Old' sales orders without recent postings on them are considered in the settlement run despite having the indicator "check trans. data" switched on in the VA88 selection screen.
What could be the reason???
Ideally, system should ignore the irrelevant sales orders (those without any transactional postings since the last settlement) if we select the "check transactional data" option in the VA88 selection screen
Any suggestions, thoughts, solutions would be highly appreciated.
Regards,
Soumya
Edited by: Soumya Bhattacharya on Mar 17, 2009 10:42 AM

Answer 1

Hi Soumya
Please see below. Transaction data checks are not made in the following situations, even
if the indicator is set:
1.  The sender has a results analysis key, and an accrual calculation
    was already executed. In Customizing for accrual calculation, line
    item updates are not active for a version relevant for settlement.
2.  The sender has a variance key and variances have already been
    determined.
3.  The sender is a capital investment measure and has the technically
    completed status. Alternatively, the sender is an investment measur
    and the settlement was started with processing type 3.
4.  The settlement rule was changed since the last settlement.
5.  There is a valid distribution rule for fixed amounts.
6.  Both a periodic distribution rule and an overall distribution rule
    have been defined for the settlement of costs with the same origin,
    and only the periodic distribution rule was used for the last
    settlement.
Basically you should see if any of these scenarios exist in your case. Item no. 6 looks like the most probable cause. Please check them again.
Hope this helps. Let me know.
Karthik