Vendor Advance

Hi
we are creating a vendor down payment using F-48. However, on the vendor line item, system is asking for tax code field as being compulsory. I have checked the field status of the Reconcilliation Account for Vendor and the Posting Key. The Tax code would does not appear there. I have also checked the Tax category in the GL Master. Posting without taxes are allowed. But still the system is showing the error message in posting the down payment. What could be the reason?
There is no validation active for checking at the line item level for Tax code.
Regards
Sanil Bhandari

Hi
OBXD is for Provision of Doubtfull debts. We have not maintained anything here,
Regards
Sanil Bhandari

Similar Messages

TDS Amount on Vendor Advance Shows positive value in *QUERY* for TDS Report

Hi Everybody,
I have made a query for List of TDS Report with Vendor informations as required by my client. In which the value of TDS on Vendor Advance Payment appears as positive value instaead of negative value. Please suggest how to rectify.
Thanks,
Paul

Dear,
If you have cleared the advance in F-54, then this will reverse the tax amount. That could be the reason for tax amount in debit.

Vendor advance report by using entries in FBCJ

HI All,
My client has 4 business locations. So I opened 4 cash journals for each location and map all the cash journals to a single cash GL which wil reflect in balance sheet or trial balance. when making entries using cash journal,they used to take advance agaisnst expenses in business transaction and passed entries using vendor.They asked me a report where how much advance was given to each vendor will be found out.But i didn't found any report.Then I told them to make entries via F-02 by using posting key 29 and special GL indicator.Then by using report FK10n thier problems get solved. But for this I have to open different cash GLs for each location .My question is how can I map all 4 Gls to a single GL which will show as a summerised cash GL in trial balance or balance sheet.Please help
can I get any report (advance given to each vendor) by making entries in FBCj.If not then please help me to solve this issue.

Hi Biraja,
You cannot post vendor advances using Cash Journal (FBCJ), You need to create a Cash Clearing GL to use the further process.
1. In FBCJ at the time of vendor advance you need to select Cash Clearing A/c System will post below accounting entries.
Cash Clearing Account -
Dr.
To Cash Main A/c----
Cr.
2. You need to transfer this entry in Vendor A/c (F-48)
Vendor A/c (Spl GL Indicatior)------Dr.
To Cash Clearing A/c -
Cr.
3. Clearing of Cash Clearing Account (F-03).
Now you can find all the advances made for vendors in Vendor Reports.
Regards,
JA

Aging of vendor advances

Hi Team,
how can we prepare aging analysis of vendor. there is no input field available for mention payment terms in advance booking screen F-48 hence it is difficult to prepare the aging analysis.
advice any for this.....
Regards
Sree

Hi Sree,
Payment terms are used to calculate cash discounts and payemnt periods especially used in invoics,PO's & SO's.
Hence from these business transactions aging analysis for vendors and customers are possible.
I havent understood your exact requirement, why you need this?
But still if you want to calculate for vendor advances, since how many days vendors owe to company try to use Value date as base field and deduct the same from the given Key date.

F-48 TDS On vendor Advance Payment.

Dear All.
I am facing one problem. I want to deduct the TDS on advances made to vendor.
My entry is like this.
50    Axis Bank-5272-Pmnt        81,340.00-
29A Rajesh Systems                83,000.00
50    TDS on Contract-194         1,660.00-
Is this entry correct ?
Why vendor is not getting net after deducting TDS ?
I have some doubts like,
Is it correct the deduction of TDS on Vendor Advance ?
TDS on vendor advance & TDS at the time invoice will deduct two times ? Is it a part of business process ?
If it is possible to deduct the TDS at the time of advance payment made to vendor what settings I need to do ?
In above accounting entry why vendor not having amount net after deduction ?
Your help will be great on this.
Regards,
Sharvari Joshi.

Dear,
q. Is this entry correct ?
a. the Your TDS deduction seems to be correct.
50 Axis Bank-5272-Pmnt 81,340.00-
29A Rajesh Systems 83,000.00
50 TDS on Contract-194 1,660.00-
The WT base amount depends on the setting You defined into Your relevant WT type ( Net, Mod. Net Amount, Gross, Tax amount..).
q. Why vendor is not getting net after deducting TDS ?
because when you define the WT at payment time, the System clears the entire vendor payable and reduces the bankitem by the wt amount and posts an additional withholding tax line.
q.Is it correct the deduction of TDS on Vendor Advance ?
a. if You define for your vendor a Wt type at the payment time, during the Down payment posting, that is a payment in advance, the TDS will be correctly deducted.
q. TDS on vendor advance & TDS at the time invoice will deduct two times ? Is it a part of business process ?
a. no during the Down payment, the wt type at the invoice time will not be considered at all.
q. If it is possible to deduct the TDS at the time of advance payment made to vendor what settings I need to do ?
You have to define a wt type at the payment time, linked it to the company code and to a reveval G/L Account and define it into Your vendor master data.
I hope this can help You.
Mauri

Vendor Advance through Cash Journal

Hi,
Is it possible to post Vendor advances (downpayment) through Cash journal. Client will pay advances to employees for travel. We created employee as a vendor and we need to pay and recover advances from vendors.
Is it possible to post vendor advances through Cash journal.
Best Regards
Raj

Hi,
this question has been asked so many times in this forum.
check the below thread.
[Re: down payment,fbcj]
Thanks,
Srinu

Profit Center Dummy for Vendor advance account - spl gl indicator A

Hi
I have activated the PCA in 4.7, i have posted the vendor advance transaction using f-48. I have given the relevant profit center in the offseeting line item of vendor, i.e bank clearing account. I have maintained this account in 3keh settings too. When i run 1kek to update AR/AP, the vendor related Recon account (i.e spl gl A - assigned account) is updating with dummy profit center.
Is there any notes i need to apply in 4.7 to enusre this picks up the profit center from offsetting line or how to resolve this issue?
regard
Mahesh

HI Rajesh
I checked for the 3keh setting, the offsetting GL is assigned there. How ever, for vendor account i.e recon account, we will not assign in 3keh. So when u run 1kek, the vendor recon gl account is updated with the PC from offsetting line, that is the way 1kek works rite. Now for prepayment through spl gl indicator, i assigned that recon account to 3keh, i ran 1kek, and its updating the Profit Center. That means we need to assign Spl GL assigned recon accounts too to 3keh. Thought let me share this with you.
regards
Mahesh

Vendor advance Payemnt F-48

Hi Gurus,
I am doing a vendor advance payment using TCode-F-48. In the configuration we are using withholding tax while make a payment.
I can put all the mandatory field while doing entries choose "KZ" as an vendor type and when simulte the entry it shows the message "Correct the marked line Items" and cursor will be goes to "Reference" column.
Please segest asap.
Thanks in advance.
Regards,
Dev Mahendra

Dear M Deva,
Please refer the particular GL account setting of below.
In transaction FS00 enter gl account concerned and company code
As referenced above select tab Create/bank/interest
On this screen you will see a field called
Supplement Auto. Posting. (if you click on F1 of this field and
select technical information the field name is called XNKON)
Reg
Madhu M

Vendor Advance Request - F-47

Hi,
For Vendor Advance request Special GL is maintained in OBVU and GL in FBKP for Vendor Recon and Special GL. Still when I Create Vendor Request by T.code F-47. System is not allowing
Please send your valuable reply.

Hi,
Have you maintained "A" against the Target Sp. GL Ind. in the properties of Sp. GL ind. - F (Down Payment Request) - T-code is OBYR.
And then as suggested by Niranjan put Sp. GL indiactor - A while creating down payment request via T-code - F-47.
Regards,
Shridhar
Edited by: Shridhar Sawant on Nov 5, 2011 5:11 PM

How to vendor advance clearing through maker checker

Hi,
How will I be able to clear the vendor advance through maker checker route? For E.G., PA will clear the vendor advances against an invoice but that document will be parked and TL will Post that document. Is it possible in SAP

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Pls reward points if you find this helpful.
Regards,
Chirag

How to park vendor advance payments

I want to park vendor advance documents via F-02 or F-43.As standard vendor advance special GL (A) not allow to park i have created a new special GL indicator (copying the special GL (A) ) and now can park .but the issue is i need to get open up the puchasing document field at line level under that newly configured special GL indicator as and when enter documents. only difference of the 2 SP G/L Indicators is under special gl transaction types section.
in standard special GL indicator -A that Purchasing document field is open up
How do i get open up the puchasing document field under the newly configured special GL or is there any way to park vendor advance payments

Hi
Also check the Field Status of the Special GL reconcilliation Account for the Vendor in OB14. The PO No should also be optional/compulsory based on your requirements at this place also
Regards
Sanil Bhandari

Vendor advances through DTW

Hi all,
    I want to post vendor advances through DTW, so which template should i use to post the required data
Thanks and Regards
Ravi.K
Solution Consultant for SAP B1
New Horizons Cybersof Limited
Hyderabad

Hi,
To import an Outgoing Payment on Account for a Vendor you can you the DTW Template "Payments.xlt" under:
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oVendorPayments
The required fields you have to fill are: RecordKey, CardCode, CashAccount, CashSum.
Please make sure to enter the correct Business Partner and Account Code.
It is not required to use a line template.
hope it helps,
Regards,
Ladislav
SAP Business One Forum Team

Can we park the vendor advance payment.

Dear SAP GURU,
Please suggest the vendor advance payment can i park thru special G/L indicator T.code-Fv50.
Regrads & Thanks,
sai.

Hi sai,
you are mansion the transaction which has related to GL posting. in tact you are not get the vendor account posting.
i think in my knowledge for advance payment their is no parking document transaction as such.
please try to do the transaction with hold document. if its works or not.
Regards
Ram

Withholding tax on vendor advance

hi gurus,
we are facing one major problem, our company manufacturing cement. presently now our plant expansion work going on(WIP).
in this scenario we are facing TDS on Vendor advance.
for vendors we are issue the materials in lieu of Cash/Chq payment as a advance.
how to calculate the TDS on this scenario in SAP.
manually we are follow like this
for material issue
vendor a/c Dr 1000
To Material A/c 1000
for TDS
Vendor a/c Dr 23
   to TDS a/c 23
this is the procedure to follow the JV preparation.
how to solve this problem in SAP.
thanks in advance.
p.seshaiah

Hi,
Firstly you have to maintain the cofiguration for withholding tax
Kindly configure the TDS under mentioned path.
1. SPRO --> Financial Accounting (New) --> Financial Accounting Global Settings (New) --> Withholding Tax > Extended Withholding Tax>Calculation-->Withholding Tax Type
2. Similarly,for taxcodes follow the above path.----->Calculation--->Withholding Tax code
Here you can maintain your tax codes both at the time of making an advance as well as at the time of making an invoice.
These tax types alongwith the tax codes maintained will have to be maintained in the "Withholding Tax" tab in the Vendors Master. Please note you have to tick the checkbox "Liable" for the relevant tax codes.
3. For generating Remittance challans,the following steps need to be followed:
    SPRO-FA-****-WHT-EWT-Postings-India-Remittance challans-Specify document type
         i) Maintain number groups
        ii) Maintain Number ranges
        iii) Assign number ranges to number groups
4. For generating Withholding TAx certificates ,the following steps need to be followed:
    SPRO-FA-****-WHT-EWT-Postings-India-Withholding tax certificates for customers and vendors
        i) Maintain number groups
        ii) Maintain Number ranges
        iii) Assign number ranges to number groups
5. For challan updation use T code J1INCHLN
6. For bank updation use T code J1INBANK
7. For certificate print use T code JINCERT
8. for re-print use T-code J1INREP
9. To view the report for MIS use T code J1INMIS
Regards
Sonali T

Payment Terms in Vendor Advance payment & automatic set off aganist invoice

Dear Team,
As on 01.08.2014 there is advance payment made to vendor is Rs.10000 and the payment terms in vendor master 30 days and as on 16.08.2014 the vendor invoice has been raised for Rs.15000/- and the payment terms is same 30 days. According to the payment terms in the vendor invoice the net due date is calculated as 15.09.2014. Since already the advance payment is rs.10000 then how we can tel the system to consider this also and then calcuate net due date for the invoice raised as on 16.08.2014. Please suggest.
We suggested client to enter manually 0000 payment terms at the time of invoice. But they are not convinced.
Kindly check & do the needful
Regards,
Babu.

Hi Babu,
You have to clear the advance through F-54 and here you have to provide the invoice doc.no. under the relevant invoice-invoice. Then system will consider net due date of invoice for advance also. I have attached screen shot for your reference.
Regards,
Mukthar

Cheque Printing issue incase of Vendor advance payments

Hi all,
     We are doing vendor payments using F-58 and printing cheque from there itself, and in case of advance payments we are using F-48 for payments and to print cheque we are using FBZ5.
      When we take printout from FBZ5 for advance payments we are getting two pages in the output, both the pages are using the same layout, in first page all the elements are filled with 'XXXXXX' and we are getting the desired one in second page.
     I am not getting how this unwanted first page is coming and i want to remove this.
     Pls help in this.
Regard's
Jean.

Hi Aditya,
Check the layout setting and what logic is used to trigger the second page.
          If lineitems in first page exceeds the main window then second page gets triggered.
Also check the Raw data of the spool in SP01. Select the spool id and CTRLSHIFTF10, select the RAW and click on the display button. Check the paragraph and character settings applied to the printout.
Try printing the same using different device type.
          I dont think we can do anything once spool request is generated with two pages, so it is not required to analyse on these points.
          I guess that driver program 'RFFOUS_C' is getting triggered twice or in single call of the program the 'WRITE_FORM' is trigerring twice. When I try to debug and check, it is taking through long code and also 'WRITE_FORM' is also getting triggered
many times as I have many elements in the script.
          I am not able to figure out even any clue on this.
Regard's
Jean.

Vendor Advance

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