Aging of vendor advances

Hi Team,
how can we prepare aging analysis of vendor. there is no input field available for mention payment terms in advance booking screen F-48 hence it is difficult to prepare the aging analysis.
advice any for this.....
Regards
Sree

Hi Sree,
Payment terms are used to calculate cash discounts and payemnt periods especially used in invoics,PO's & SO's.
Hence from these business transactions aging analysis for vendors and customers are possible.
I havent understood your exact requirement, why you need this?
But still if you want to calculate for vendor advances, since how many days vendors owe to company try to use Value date as base field and deduct the same from the given Key date.

Similar Messages

TDS Amount on Vendor Advance Shows positive value in *QUERY* for TDS Report

Hi Everybody,
I have made a query for List of TDS Report with Vendor informations as required by my client. In which the value of TDS on Vendor Advance Payment appears as positive value instaead of negative value. Please suggest how to rectify.
Thanks,
Paul

Dear,
If you have cleared the advance in F-54, then this will reverse the tax amount. That could be the reason for tax amount in debit.

Vendor advance report by using entries in FBCJ

HI All,
My client has 4 business locations. So I opened 4 cash journals for each location and map all the cash journals to a single cash GL which wil reflect in balance sheet or trial balance. when making entries using cash journal,they used to take advance agaisnst expenses in business transaction and passed entries using vendor.They asked me a report where how much advance was given to each vendor will be found out.But i didn't found any report.Then I told them to make entries via F-02 by using posting key 29 and special GL indicator.Then by using report FK10n thier problems get solved. But for this I have to open different cash GLs for each location .My question is how can I map all 4 Gls to a single GL which will show as a summerised cash GL in trial balance or balance sheet.Please help
can I get any report (advance given to each vendor) by making entries in FBCj.If not then please help me to solve this issue.

Hi Biraja,
You cannot post vendor advances using Cash Journal (FBCJ), You need to create a Cash Clearing GL to use the further process.
1. In FBCJ at the time of vendor advance you need to select Cash Clearing A/c System will post below accounting entries.
Cash Clearing Account -
Dr.
To Cash Main A/c----
Cr.
2. You need to transfer this entry in Vendor A/c (F-48)
Vendor A/c (Spl GL Indicatior)------Dr.
To Cash Clearing A/c -
Cr.
3. Clearing of Cash Clearing Account (F-03).
Now you can find all the advances made for vendors in Vendor Reports.
Regards,
JA

AP REPORT AGE WISE, VENDOR WISE REQUIRED

Hi,
Please give me if there is any T-code to get the AGE wise VENDOR wise AP report at on go as we know the report code ( S_ALR_87012078 ) only for the same, in which, unless otherwise, we go for drill down this report further, the report is being displayed for one vendor only and next we have to scroll to get the another vendor. This will not be helped to analysis in one paper.
In view of the above, we need all your help to get the AP report with my above requirement in SAP Standard T-Code - if any, ( or ) please confirm whether we need to go for development thro ABAP for the same.
Please guide us immediately - if possible.
Thanks
G. Janarthanan

Hi,
Check this below reports for aging purpose for vendors
S_ALR_87012084 Open Items - Vendor Due Date Forecast
S_ALR_87012085 Vendor Payment History with OI Sorted List
S_ALR_87012104 List of Cleared Vendor Items for Printing
S_ALR_87012105 List of Down Payments Open On Key Date - Vendors
Hope this helps. Do not forget to assign points if helpful
regards,
radhika
Message was edited by:
kolipara radhika

Ageing wise vendor and customer report

hi....
Where i can get ageing wise vendor and customer report?
Thanks & Regards
Rekha shrama

Hello
First configure credit management & customise.
A/R Summary
Degree of ageing
You can set the allowed degree of ageing in Customizing for Sales, under Basic Functions ® Credit Management/Risk Management ® Credit Management ® Define Automatic Credit Control.
Under Checks in financial accounting/ old A/R summary, you can enter the permitted degree of ageing for the A/R summary, in the fíelds Permitted days and Permitted hours. Here, you can define how old the A/R summary can be, in order to be called up for a check. If the permitted degree of ageing for the A/R summary is exceeded in the credit check, then the document is blocked.
Fields allowed days and allowed hours are only available for entry if you have entered an X in field Read A/R Summary in Customizing. The path is: Accounts Receivable and Accounts ® Credit Management ® Credit Control Account ® Make basic settings for credit management.
Updating
The A/R summary is either sent periodically (with the help of the report RFCMCRCV) from central Financial Accounting to the decentralized Sales and Distribution units according to ALE distribution model or, if an obsolete A/R summary is presented, updated for the credit check by the system per remote function.
In order that the system is burdened as little as possible, SAP recommends you stick to the following order:
Program run: Incoming payments in central FI
Program run: Distribution A/R summary from central FI to decentralized Sales and Distribution units
Program run: Renewed credit check for blocked sales documents in decentralized Sales and Distribution units
Status Management for Obsolete A/R Summary
If the A/R summary is obsolete, the credit status Credit data obsolete is set. This means that the document is blocked, and appears in the credit representativeu2019s worklist. In Customizing for Sales, in the section Automatic Credit Control, for the single, aforementioned checks, for which FI data is necessary, you can define whether a warning appears in the obsolete data, or whether a status is set.
If you are working with the A/R summary, and would like to re-process obsolete data, it is recommended that you set a status.
Reg
suresh

Ageing Of Vendor

Dear All,
What is the concept behind ageing of vendor?
Please give some explanation regarding this concept.
Regards,
Venkat.

Hi
Ageing of vendor refers to the outstanding payments to the vendor. The ageing refers to how long is the payment due to the vendor.
Following standard reports are used for vendor related information giving reports provide by SAP.
RFKOPR10 is the program for vendor ageing
Try this transaction S_ALR_87012078
RFKRRANZ - Vendor Information System
Please follow this path in the main SAP menu to find vendor-related reports:
SAP menu --> Information Systems --> Accounting --> Financial Accounting --> Accounts Payable --> Report for Accounts Payable Accounting
Check in the Master Data folder, the Vendor Balances folder, and the Vendors: Items folder. I hope this helps.
Please try standard program RM06IL00 (transaction ME1L).

Ageing analysis for advances received from customer

Hello All,
Please can anyone provide inputs on whether there are any standard reports in SAP that can provide ageing analysis of advances received from customer (posted using special GL indicators).
Thnx in advance.
Regards,
Sudeep

Hi,
In Report S_ALR_87012168 you get which are due and which are not due (you can see per Special GL Indicator wise also)
If you think this will not suffice your requirement (like you would like to see 1-30 days, 31-60 days and so on)
I would suggest
You create a form in FDI4 - refer FDI5 and FDI6 for standard forms (you can even write own formulas)
Assign the form to report in FDI1 - refer FDI2 and FDI3 for standard reports.
Hope this will help you.
Regards,
Ravi

F-48 TDS On vendor Advance Payment.

Dear All.
I am facing one problem. I want to deduct the TDS on advances made to vendor.
My entry is like this.
50    Axis Bank-5272-Pmnt        81,340.00-
29A Rajesh Systems                83,000.00
50    TDS on Contract-194         1,660.00-
Is this entry correct ?
Why vendor is not getting net after deducting TDS ?
I have some doubts like,
Is it correct the deduction of TDS on Vendor Advance ?
TDS on vendor advance & TDS at the time invoice will deduct two times ? Is it a part of business process ?
If it is possible to deduct the TDS at the time of advance payment made to vendor what settings I need to do ?
In above accounting entry why vendor not having amount net after deduction ?
Your help will be great on this.
Regards,
Sharvari Joshi.

Dear,
q. Is this entry correct ?
a. the Your TDS deduction seems to be correct.
50 Axis Bank-5272-Pmnt 81,340.00-
29A Rajesh Systems 83,000.00
50 TDS on Contract-194 1,660.00-
The WT base amount depends on the setting You defined into Your relevant WT type ( Net, Mod. Net Amount, Gross, Tax amount..).
q. Why vendor is not getting net after deducting TDS ?
because when you define the WT at payment time, the System clears the entire vendor payable and reduces the bankitem by the wt amount and posts an additional withholding tax line.
q.Is it correct the deduction of TDS on Vendor Advance ?
a. if You define for your vendor a Wt type at the payment time, during the Down payment posting, that is a payment in advance, the TDS will be correctly deducted.
q. TDS on vendor advance & TDS at the time invoice will deduct two times ? Is it a part of business process ?
a. no during the Down payment, the wt type at the invoice time will not be considered at all.
q. If it is possible to deduct the TDS at the time of advance payment made to vendor what settings I need to do ?
You have to define a wt type at the payment time, linked it to the company code and to a reveval G/L Account and define it into Your vendor master data.
I hope this can help You.
Mauri

Vendor Advance through Cash Journal

Hi,
Is it possible to post Vendor advances (downpayment) through Cash journal. Client will pay advances to employees for travel. We created employee as a vendor and we need to pay and recover advances from vendors.
Is it possible to post vendor advances through Cash journal.
Best Regards
Raj

Hi,
this question has been asked so many times in this forum.
check the below thread.
[Re: down payment,fbcj]
Thanks,
Srinu

Profit Center Dummy for Vendor advance account - spl gl indicator A

Hi
I have activated the PCA in 4.7, i have posted the vendor advance transaction using f-48. I have given the relevant profit center in the offseeting line item of vendor, i.e bank clearing account. I have maintained this account in 3keh settings too. When i run 1kek to update AR/AP, the vendor related Recon account (i.e spl gl A - assigned account) is updating with dummy profit center.
Is there any notes i need to apply in 4.7 to enusre this picks up the profit center from offsetting line or how to resolve this issue?
regard
Mahesh

HI Rajesh
I checked for the 3keh setting, the offsetting GL is assigned there. How ever, for vendor account i.e recon account, we will not assign in 3keh. So when u run 1kek, the vendor recon gl account is updated with the PC from offsetting line, that is the way 1kek works rite. Now for prepayment through spl gl indicator, i assigned that recon account to 3keh, i ran 1kek, and its updating the Profit Center. That means we need to assign Spl GL assigned recon accounts too to 3keh. Thought let me share this with you.
regards
Mahesh

Vendor advance Payemnt F-48

Hi Gurus,
I am doing a vendor advance payment using TCode-F-48. In the configuration we are using withholding tax while make a payment.
I can put all the mandatory field while doing entries choose "KZ" as an vendor type and when simulte the entry it shows the message "Correct the marked line Items" and cursor will be goes to "Reference" column.
Please segest asap.
Thanks in advance.
Regards,
Dev Mahendra

Dear M Deva,
Please refer the particular GL account setting of below.
In transaction FS00 enter gl account concerned and company code
As referenced above select tab Create/bank/interest
On this screen you will see a field called
Supplement Auto. Posting. (if you click on F1 of this field and
select technical information the field name is called XNKON)
Reg
Madhu M

Vendor Advance Request - F-47

Hi,
For Vendor Advance request Special GL is maintained in OBVU and GL in FBKP for Vendor Recon and Special GL. Still when I Create Vendor Request by T.code F-47. System is not allowing
Please send your valuable reply.

Hi,
Have you maintained "A" against the Target Sp. GL Ind. in the properties of Sp. GL ind. - F (Down Payment Request) - T-code is OBYR.
And then as suggested by Niranjan put Sp. GL indiactor - A while creating down payment request via T-code - F-47.
Regards,
Shridhar
Edited by: Shridhar Sawant on Nov 5, 2011 5:11 PM

How to vendor advance clearing through maker checker

Hi,
How will I be able to clear the vendor advance through maker checker route? For E.G., PA will clear the vendor advances against an invoice but that document will be parked and TL will Post that document. Is it possible in SAP

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Pls reward points if you find this helpful.
Regards,
Chirag

How to park vendor advance payments

I want to park vendor advance documents via F-02 or F-43.As standard vendor advance special GL (A) not allow to park i have created a new special GL indicator (copying the special GL (A) ) and now can park .but the issue is i need to get open up the puchasing document field at line level under that newly configured special GL indicator as and when enter documents. only difference of the 2 SP G/L Indicators is under special gl transaction types section.
in standard special GL indicator -A that Purchasing document field is open up
How do i get open up the puchasing document field under the newly configured special GL or is there any way to park vendor advance payments

Hi
Also check the Field Status of the Special GL reconcilliation Account for the Vendor in OB14. The PO No should also be optional/compulsory based on your requirements at this place also
Regards
Sanil Bhandari

Ageing of vendors

what is the ageing of vendor group. why we have need this report can u give any example for understanding purpose?

Hi Ameer Raj,
Ageing report for vendors will gives you the vendor due items in various days range. For ex. If you want to know how much we need to pay in 30 days, 60 days and 90 days from today, you can use this report. It will take vendor open items as on that day and calculate due date by adding baseline date to payment term and will show in the respective group (I mean 30 days, 60 days, 90 days or 90+ days)
Hope this will help you.
Pl. assign points if useful.
Thanks

Aging of vendor advances

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