Vendor Invoice with Same Reference Number in two fiscal years.

Vendor Invoice entered in SAP.
DocumentNum 1600000612 Reference "47026723WA" Vendor Number "637278" Year "2008"
DocumentNum 1600000667 Reference "47026723WA" Vendor Number "637278" Year "2009"
We are thinking SAP will not allow/generate invoice with same Reference number. How can we restrict from entering Vendor invoices with Same Reference Number from same Vendor.
Thanks
Raghuram

Restrict it through message control
Transaction code OBA5
Message NO.121
Make it error for batch and online.
Thanks,
Ravi

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Is it normal?
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Hi Harish,
I checked:
1) "Duplicate invoice number" : SPRO/Materials Management/Logistics Invoice Verification/Incoming Invoice/Set Check for Duplicate Invoices - set up for Company Code correctly
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We have activated the check for duplicate invoices.
Now, we hold an invoice with reference 123 in MIRO. Then, we click on worklist and open the held invoice and post it. But the system throws a duplicate invoice error.
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Hello,
Invoice Duplication check takes place when we try to post an invoice based on the configuration. Our finding is that this check will not take place at the time of creation of invoice.
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In our case document splitting is active with profit centre balancing.
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Hi,
Document splitting configuration is done at client level and assigned at company code level.
Document split is done based on the item categories and base item categories configured.
This can be done only for the entities inside a company code and not for the company code and it is done to have a Zero balance check in the entities.
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Hi,
>>>check your sender system is sending same IDoc twice ?
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Compare two invoices with same distribution line count

I am trying to pull data out of Oracle Payables - invoices for which the invoice amount ,the vendor and distribution line count is same.
I could achieve pulling invoices with same Vendor having same amount.But finding hard to compare the counts.
Can anyone share ideas on how to achieve this ... Tried self join but did not work.
The query which I used is as follows :
select invoice_num,invoice_id,invoice_amount,vendor_id,
(select vendor_name from apps.po_vendors where vendor_id=aia.vendor_id) vendor_name,
(select count(*) from apps.ap_invoice_distributions_all aid where aid.invoice_id=aia.invoice_id) line_count
from apps.ap_invoices_all aia
where invoice_amount in (select aiab.invoice_amount
from apps.ap_invoices_all aiab
where aiab.creation_date >='01-AUG-2012'
and vendor_id=aia.vendor_id
group by aiab.invoice_amount
Having (count(aiab.invoice_amount) >1))
and aia.creation_date >='01-AUG-2012'
Thanks in Advance.

I did try your query with sample records and counts are also correct plz chk the following, for me counts are correct as per your logic -
select aia.invoice_num,aia.invoice_id,aia.invoice_amount,aia.vendor_id,
(select vendor_name from
(select 'XX' vendor_name, 'A' vendor_id from dual union all
select 'XY' vendor_name, 'B' vendor_id from dual union all
select 'XZ' vendor_name, 'C' vendor_id from dual union all
select 'XA' vendor_name, 'D' vendor_id from dual ) po
where vendor_id=aia.vendor_id) vendor_name,
(select count(*) from
(select 1 invoice_id from dual union all
select 1 invoice_id from dual union all
select 1 invoice_id from dual union all
select 2 invoice_id from dual union all
select 3 invoice_id from dual ) aid
where aid.invoice_id=aia.invoice_id) line_count
from
select 10 invoice_num, 1 invoice_id,100 invoice_amount, 'A' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 11 invoice_num, 1 invoice_id,100 invoice_amount, 'A' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 12 invoice_num, 1 invoice_id,100 invoice_amount, 'A' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 13 invoice_num, 2 invoice_id,100 invoice_amount, 'B' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 14 invoice_num, 2 invoice_id,100 invoice_amount, 'B' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 15 invoice_num, 3 invoice_id,100 invoice_amount, 'C' vendor_id ,'01-SEP-2012' creation_date from dual union all
select 16 invoice_num, 4 invoice_id,100 invoice_amount, 'D' vendor_id,'01-OCT-2012' creation_date from dual) aia
where aia.invoice_amount in (select aiab.invoice_amount
from
select 10 invoice_num, 1 invoice_id,100 invoice_amount, 'A' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 11 invoice_num, 1 invoice_id,100 invoice_amount, 'A' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 12 invoice_num, 1 invoice_id,100 invoice_amount, 'A' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 13 invoice_num, 1 invoice_id,100 invoice_amount, 'B' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 14 invoice_num, 1 invoice_id,100 invoice_amount, 'B' vendor_id ,'01-AUG-2012' creation_date from dual union all
select 15 invoice_num, 1 invoice_id,100 invoice_amount, 'C' vendor_id ,'01-SEP-2012' creation_date from dual union all
select 16 invoice_num, 1 invoice_id,100 invoice_amount, 'D' vendor_id,'01-OCT-2012' creation_date from dual) aiab
where aiab.creation_date >='01-AUG-2012'
and aiab.vendor_id=aia.vendor_id
group by aiab.invoice_amount
Having (count(aiab.invoice_amount) >1))
and aia.creation_date >='01-AUG-2012'
o/p
INVOICE_NUM,INVOICE_ID,INVOICE_AMOUNT,VENDOR_ID,VENDOR_NAME,LINE_COUNT
10,1,100,A,XX,3
11,1,100,A,XX,3
12,1,100,A,XX,3
13,2,100,B,XY,1
14,2,100,B,XY,1
-------

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Hi Adam
Many thans for reply.
i wolud like to simplify the requirement.
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I'd like to clear the vendor invoice with the custome invoice.
Customer and vendor records are linked properly and the flag 'Clrg with Cust.' is set on vendor and 'Clearing with Vendor' is set on customer.
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Foreign business partner allowed selected
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Bank selection control "No optimization" selected
Can you please help me to understand the error?
I'm afraid it is a problem with the bank but I don't understand why the payment of the vendor invoice is allowed and the customer invoice not.
Thank you very much in advance
Kind R

Hello,
I have an issue related to the functionalities of the transaction F110.
I'd like to clear the vendor invoice with the custome invoice.
Customer and vendor records are linked properly and the flag 'Clrg with Cust.' is set on vendor and 'Clearing with Vendor' is set on customer.
Both the invoice are in USD and the amount in document currency of the vendor invoice is > of the amount in document currency of the customer invoice.
I entered in both the invoices the same payment method (outgoing payment method).
The error that I can see in the proposal log is related to the customer invoice and is:
Payment method selection for items due now to the amount of USD 500,00
Due items with currency USD, pmnt method - items total is > 0
..none of the payment methods defined can be used for these items
information re. vendor xxxxxxxx / customer yyyyyyy / paying company code TS01 ...
.. payment not possible because of reported error
According to the log of the proposal the vendor invoice can be paid.
If I click on display proposal and double click on the customer invoice (with red light) I can read the note:
No pymt possible because items with a debit bal.still exist; see job log
Following the settings of the payment method used:
Payment method in the country
- Payment method for outgoing payment selected
- Bank transf. selected
- allowed for personal payment flagged
- Bank details flagged
- Document type for payment XX
- clearing document type XX
- Use classic payment medium program selected
Currency allowed: This table is empty (will mean that all currencies are permitted)
Payment method in company codeMinimum amount: 0,01
Maximum amount: 9.999.999.999,99
Distribution amnt: 0,00
Single paymentfor marked item selected
Foreign business partner allowed selected
foreign currency allowed selected
Cust/vend bank abroad allowed? selected
Bank selection control "No optimization" selected
Can you please help me to understand the error?
I'm afraid it is a problem with the bank but I don't understand why the payment of the vendor invoice is allowed and the customer invoice not.
Thank you very much in advance
Kind Regards
Emanuela

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Edited by: Amandeep Garg on Mar 17, 2008 10:43 AM

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Vendor Invoice with Same Reference Number in two fiscal years.

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