Vendor Numbering

Does anyone have experience customizing vendor numbers? Rather than have system assigned numbers my client is proposing a mix of external and internal number assignments, including smart numbering combining a mix of numeric and alpha numeric identifiers. Example:
Z001 Doctors/Labs; Direct Vendors; Indirect Vendors; Freight, Carriers, Shippers 1000000 - 3999999
Z004 LOB A Sales Reps 4000000 - 4999999
Z005 Enterprise Employees 5000000 - 5999999
Z900 Shipper/Service Level External: A - ZZZZZZZZZZ
Z950 One-Time Vendors External: A - ZZZZZZZZZZ
Z999 Intercompany Vendors External: A - ZZZZZZZZZZ
What are the risk with this approach and is there a better way to track vendors?

No. jagadish is very correct.
for vendor payment and invoice verification etc. same number is prefered in both system.
Internal number range is least prefarable.
whatever DELATA changes in VENDOR ( ECC ) IT WILL BE REPLICATED TO srm SYSTEM.
Most of the control in ECC only .not in SRM side.
muthu

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Vendor numbering sequence by vendor type

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Specify a range of automatic or manual vendor numbering sequence by vendor type .
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It Allow ?Or Not ? to Specify a range of automatic or manual vendor numbering sequence by vendor type
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If user opens a query he shd get vendor numbers which are prefixed with SS

Dear All,
When user opens a query and say (f4) for vendor, only list of vendors which are prefixed with source sustem id shd appear and old vendor numbers with out prefix shd not appear
in master data we have old data and new data (prefix with source system id)
we cannot do any changes to master data in BI bcoz they are being used by other applications.
Please help
Thanks in advance
Nitya

Hi
thanks for your inputs
but as per the settings values are read from master data (vendor )
but in (f4) in query is it possible to show only vendors with prefix and exclude vendors without prefix
Also need to change maximum no of hits is 200 by default and it has to be changed to 3000 by default
please help
thanks in advace

How to extract vendors numbers which are included in a particular payment program variant or from a payment identification?

How to extract vendors numbers which are included in a particular payment program variant or from a payment identification?

Hi ,
That's not a Problem as well.
Go to F110 nd then see as below screen shot . This will give you everything that has included in payment .
you have an option of diplay which will give same list but vendor included for paid . You have option to get paymnet summary and all other . Please check them out and let me know if you need more help

Vendor Numbers with a prefix

I need to have my vendor numbers (external assignment) starting with E, example E12345, without having to manually enter the "E". Is this possible?, how may I do this please?
Is it also possible to do a similar thing for internally assigned vendor numbers??

Hi
If you define number as alpha numeric, then it is not possible to have internal.
regards
Srinivas

How to print Checks in certain order than by Vendor Numbers?

We need to print certain batch of checks in different order than SAP standard(Vendor Number), is there anyway to make SAP to print them in different order?
Thanks in advance for the assistance.
Points will be awarded.

hi Frank,
Banking>Outgoing Payments>Checks for Payment . From that window you can access the print layout for checks and customise it to suit your requirements.
or,
If you are using SBO 2005, I would recommend going to Banking > Document Printing... See help details as pasted below.
Prerequisites
The following definitions are set:
· The required parameters in Administration > System Initialization > Print Preferences >Per Document tab >Checks for Payment option
· The print-related parameters for each house bank account in Administration > Setup >Banking >House Bank Accounts.
Procedure
1. Choose Banking >Document Printing.
The Document Printing Selection Criteria window appears.
2. In the Document Type field, select Checks for Payment. Enter all other parameters and choose OK.
The Print Checks for Payment window appears.
3. All checks are selected by default. Deselect checks that you do not want to print.
4. Ensure that the Next Check No. is correct. Change it if necessary.
5. Load the printer with the correct check pages or blank paper. Then choose Print.
The Check Number Confirmation window appears.
6. Collect the printed checks from the printer and compare them to the checks displayed in the window.
7. If the numbers assigned by SAP Business One do not match the printed checks, you can change them. Correct the number of the first check and press TAB. The following check numbers are updated accordingly.
Only checks with successive numbers issued by the same account will be updated accordingly. For example, if you change the check number from 999 to 2000, check numbers 1000, 1001, 1002 and so on will be updated to 2001, 2002 and 2003.
If the check numbers are not successive, you must correct each one of them manually.
8. By default, the status of all checks in the window is confirmed. Change the status if necessary.
9. Choose Update or OK.
Result
The numbers assigned to confirmed checks are marked as used.
The Next Check No. field in the House Bank Accounts Setup window is updated.
Check numbers used for overflow printing are marked as voided.
Checks with the Unconfirmed status are marked as printed, but the numbers assigned to them are not marked as used.
hope this helps u.
cheers,
Hema.

Vendor Mapping via DUNS numbers in EBP

Hello,
We are currently in the process of connecting to a marketplace via EBP.
When an item is returned from the marketplace back to EBP, the unique identifer for the vendor will be the DUNS number.
I now need to map the DUNS number that I have retrieved to the R/3 Vendor number so that a PO can be created in the R/3 system (we are using the classic scenario)
I have entered the DUNS number in to the field LFA1 - KRAUS in R/3 and replicated the vendor back to EBP. This has the affect of populating the DUNS number on the vendor in EBP.
I have looked around the system and cannot find away to directly map the R/3 vendor number into the shopping cart based on the DUNS number retrieved.
In all the EBP notes and cookbooks and the like, it states that "the only EBP functionality is F4 help by DUNS number". I have taken this to mean that it is not possible to get EBP to directly map the R/3 vendor number into the shopping cart based on the DUNS number retrieved and that the BADI - "change data of purchasing documents" will have to be used in order to force the R/3 vendor number as the source into the EBP shopping cart based on another form of vendor number retrieval or mapping.
Please could someone confirm if this is the case any help would be greatly appreciated.
Thanks in advance
Ket

Hello Cristophe,
Hope all is well. Firstly, thank you for your assistance in this matter.
Background and Overview:
EBP 3.0 using the classic Scenario. All shopping carts are transferred to R/3 where the PO is created and then sent to the vendor this is Historic and it will remain like this for the foreseeable future.
In the past we had many point to point interfaces. We are now moving to the marketplace to remove these and to make use of better pricing.
I want to configure the system so that when the shopping cart data is returned to EBP from the marketplace:
A)All shopping cart data required is transferred to EBP and mapped accordingly
B)Workflow is triggered based on value (this has been set up already).
B) Once the shopping cart has been approved, the shopping cart details are transferred to R/3 and a PO is created.
We want it so that a PO is always created. We have this in place with our existing vendors.
Process Detail:
We wil punchout to an external Marketplace. This has many vendors and will return Shopping cart data and items to EBP via OCI. the catalogue will return a number of fields: The pertinent ones being:
Vendor DUNS number
UNSPSC code
Vendor part number
Other Item details
Before the shopping cart is created, I need to ensure that I map this data so that the data is complete enough and accurate enough to create a R/3 PO.
The mapping that I need to do to do is as follows: (I think)
A)The vendor DUNS number to a Buynet Partner number and subsequently a R/3 Vendor Number. (the r/3 and buynet vendor numbers are identical as per table VENMAP and the method of replication chosen during initial implementation). Thanks for your help regarding this. (My mistake regards the BADI.)
B)The UNSPSC code is mapped to a SAP R/3 material number. In order to do this I also assume that we will be required to somehow map the UNSPSC code when it is returned as part of the OCI interface. Would this also be via BADI "BBP_CATALOG_TRANSFER" ?
Please could you also let me know if there is somewhere in the system where I can see what data is being passed back from the marketplace. I have installed OSS note 487917 - Debug OCI catalogue interface, but this does not appear to give me the details of all the fields that are being transferred. Instead it only highlights those that are in error. Do I need to look at some temp tables when the BADI is triggered??
C) all other data does not require mapping and can be passed directly as is.
It worth pointing out that we do not want to call off any contracts or use contracts for any type of source determination. Ideally we do not want Info records either. I have managed to assign the vendor to a shopping cart without an Info record or contract. Any thoughts would be appreciated..
So to continue the process....
Once the PO has reached R/3, we will be using the ORDERS IDOC to send the data to Business connector. Business connector will then translate this data into an cXML order and send it via HTTPs to the marketplace. We will then retreive invoices HTTPs and process them via the Invoice IDOC.
Thanks again
Regards
Ket

Vendor Replication and Different Back-end Systems

Hello,
Currently, we have vendor replication were the vendor number from the back-end is used in SRM-EBP. Now, we want add another back-end but there are vendor number conflicts. Is there a way to configure it so that the new back-end replicaition generates new numbers in SRM-EBP?
Honestly, there should be a cleansing and alignment of vendor numbers between the two back-end systems. However, that is big task that the organization doea not want to take on at this time.
Has anyone encounter this issue and how did you resolve it?
Regards, Dean.
Edited by: Dean Hinson on Feb 3, 2010 3:26 PM

Hi,
You can find option "If R/3 number assignment is not possible: Internal number assignment" in the bottom of BBPGETDV transaction screen.
Regards,
Masa

Vendor tax id change impacting 1099 reporting

Hi
Our business creates new vendors when there is a tax id change for the same vendor because they want the 1099 report to provide the tax id number associated with a certain payment document in 1099 report.
This causes duplicate vendor numbers to be created for the SAME vendor. They truly do not want to be creating duplicate vendors and so
would like to know how they can get 1099 report to provide the tax ids associated with a certain payment.
How do the other companies handle this? What do you do when a certain vendor has had a TAX ID change?
Thanks
Depa

Ok, I Found it. We have to customize it. Taxes are reported at Operating Unit level only.

Clearing vendor open items

Dear all,
I need to clear all open vendor items posted before 2008 and post the difference to a P/L account.
Is there a way to do that automatically?
Thanks
Claudia.

Hi Claudia,
You can use F.13 for your requirement. However this transaction will work if the Vendor accounts are configured for automatic clearing.
IMG path for configuration for F.13 is :
Financial accounting>Accounts Receivable and Accounts Payable>Business Transactions-> Open Item clearing->Prepare automatic clearing
On this transaction specify the account type K (for Vendors), give the Vendor account Number range and specify the criteria to be used for clearing. i.e. the fields to be used for clearing eg. ZUONR, VBUND etc. You can specify multiple criteria and the sytem will process automatic clearing based on these criteria.
The F.13 can automatically clear all open items based on criteria specified in IMG.
It also give a list of documents that cannot be cleared.
Once you have run F.13, you can pass manual Journal entries to transfer the difference or Vendor balance to a P&L account.
Suggested selection Criteria on F.13:
General Selection
Enter Company code, Fiscal year and Posting dates.
Check the Select Vendors check box. you can enter a range of Vendor Numbers. If you leave the range blank, all Vendors configured in IMG setting above will be selected.
Posting Period
Enter clearing date
Check the Test Run checkbox
Output Controls
Check all check boxex i.e. Documents that can be cleared, documents that cannot be cleared and Error messages.
Hope this helps.
Thanks,
Uma

Vendor open items in APP

Hi all,
I faced a problem now, the requirement is for Electronic Bank Statement purpose when i run the f110, the system automatically pick up the open items according to the vendor numbers. here client wants to pickup certain amount limit. how is this possible?
ex: open items below Rs.10000 (irrespective of vendors) wants to make payment through bank transfer. where i can do this?
give your valuable suggetions for this matter.
Best Regards,
RV

hi soma....
contact a abapr he will help you...bez my company also
below 100000 we are making payment RTGS above one 100000 making eft like dis...
please assing points if userful.
regards
ss.

Payment Proposal F110 for vendors

Dear experts,
Here is my requirement. A batch job should be scheduled to create a payment proposal. As soon as a proposal created, it should be routed to an approver via workflow to view the proposal and proceed further to run the payments.
We have about 20 company codes and only one company will be making a payment from only one bank account. We have about 4 different payment methods and few invoice document types. My questions are
is it best practice to schedule a payment proposal via a batch job?? i have seen people running the proposal manually..
1) Are there any standard workflows or user exits available to trigger when a proposal is created
2) What will be the best practice to give a logic to trigger a workflow? When we create a proposal, table REGUH will be updated for each payment document. So, if I ask workflow to look in reguh table for all payment runs on today's date and create a work item for all of the line item?
3) The reviewer will have only display access to the proposal once they click on work item in the workflow. So they would hit the display proposal icon to view the details.
3) I have only worked with four company codes based off four different countries. but, in this scenario we have sereral company codes for one country. what is the best practice to schedule a proposal for all company codes and payment methods at the same time? if i do this, i will have multiple payment programs and a variant for each payment program. I'm concerned about producing DME and postive pay file at single shot.. or by company code and payment method, if I do this the reviewer have to look at the proposal by payment method
4)I'm unable to run proposal without entering vendor numbers parameters screen AND additional log screen. How can I bypass this and jsut run for all vendor in those comopany codes? I have documen type in free selection. If I don't give vendor number in either of these two places, I will get a message that no accounts have been selected yet.
Please help

Hi,
Please check transaction : F110S
Here you have various options to schedule the proposal and payment with different comapny codes and payment methods.
Please read the program documentation for further processing.
Rgds
Murali. N

Vendor Report without classification.

Hi Experts,
My client wants a report to display all those vendors for whom the classification data is not maintained.
Please help..
Thanks in advance

I dont know a transaction that shows it directly.
I would execute CL30N to get a list of all vendor that have a class assignment.
then I would download all vendor numbers from table LFA1
And then I would compare both e.g. in MS ACCESS or in Excel with VLOOKUP to see which vendor is without classification.
If recurring requirement, then a small ABAP report would do the job.

Inbound Vendor Invoices - External Partner Number Conversion

Hi Folks,
Plz tell me how the external vendor numbers will be converted into internal SAP Vendors.
Is there a table/transaction code we should maintain?
Thanks,
Matt

Hi,
There is no such configuration available in the system. But you can agree with the vendor to send our vendor code when sending the EDI message.
Vendor sends our Vendor code also in the XML message. XI converts this value and populates in E1EDKA1-PARTN segment alongwith PARVW value as LF. We are doing in the same way.
/Mallik

Restrict some users on Employee Vendor line items in FBL1N

Dear All,
We have a requirement in our current project. Employees have been created as vendors and they have specific number range. Client want to give access to see Emp Vendors data in FBL1N only to specific users. I need help on how to acheive this. I checked with basis on Auth point of view, but no clue.
Appreciate your help on this.
Thanks.
Regards,
Sree

Dear,
This can only be achieved with the help of Basis Consultant. Please remember below step.
1. Every users are assigned to the Profile their master which is maintained in SU01.
2. Every profile has authorization object where one of the obect is of Vendor Number (LIFNR). So under the object Vendor number lock the users out of vendor numbers you don't want in transaction FBL5N.
Regards,
Chintan Joshi.

Vendor Numbering

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