Word Links not updating when row number changes in excel

Question

Hi,
I have a huge excel file with employee name,code,dob etc as fields.I linked it to word documents using paste special and macros.Everything works fine and word also updates with changes in excel file, but problem arises when in excel , data is added in the
middle rather than at the end of the file. This changes the row numbers of all the employees.Hence when I  open corresponding word document, some one else's details open. So now i have to edit links in word...office->prepare->edit links, Here i
have an option called ITEM IN FILES... this is where the problem occurs...It requires mentioning the row no of the corresponding pasted link...but when i change data in excel and row no changes...this should be automatically detected by Word and row number
should be updated there.Please help me find a way to resolve this.This is what it looks like....
 Data for VC!R1C2:R2C13
I want R1 and R2 to change automatically if I change rows in excel file.
Thank you

Answer 1

Instead of specifying a cell range in the LINK field, name the range in Excel, then use the range name in the LINK field.
For example, instead of:
VC!R1C2:R2C13
you might have:
VC!MyRange
in Word.
That way, the LINK will point to the named range, regardless of how many rows and/or columns are added/deleted before it. Furthermore, if you expand or contract the range (e.g. by adding/deleting columns between the first & last column), the
named range and, hence the linked range, will likewise expand/contract.
Cheers
Paul Edstein
[MS MVP - Word]