Workflow and Approval

Hello Expert,
Good Day! We are currently implementing b1 version 9.0 and we would like to use approval and workflow at the same time is this possible??
Like
1.I will create sales order
2. then through workflow someone will check manually for the amount
3. forward again throough workflow to update payment terms
4. once payment terms has been updated this will subject ffor an approval.
Thanks in advance!
Regards,
Jay

Thanks Jaylord,
If you got my answer helpful please marked helpful answer to my answer.
For workflow please check below link.
Workflow in SAP Business One 9.0 - Feature Clip - YouTube
Regards
Mohammad Imran

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In approval workflow, can we have one action in which item can be review and approve/reject

Hello,
I have created approval workflow using SPD.
While sending notification to approver, we need to mention link for viewing : [%TaskProcess:Item Title%][%Variable:InternetLink%] and for approve/reject : [%current task: form_URN%]
So is it possible to have one link, where reviewer can review document and approve or reject it. he/she should not have to go again to mail and click on another link.
Thanking you in advance.
Regards,
Jayashri

hai
go for DispatchAction class and then pass as parameters
refer struts complete reference...
it will solve ur problems..

Workflow and POWL integration for Travel Request / Approval

HI,
We are on EHP7 and using POWL for different kind of Approvals.
POWL is working good for Leave Approval and we have used Workflow Task ID as : TS12300097 / TS12300116, and all leave request appearing in POWL for manager and approving them.
Now we have to use POWL for Travel Request / Travel Expense approval and need to know what Task IDs I should use to configure this under SPRO.
Few tabs / links created like Travel Req Approval / Expense Approval / Claim Approval in POWL and need to show entries in respective tabs.
Thanks

HI
Is it required to run FPB_MAINTAIN_PERS_S / FPB_MAINTAIN_PERS_M to display Travel entries in POWL screen.
2) Is it required to keep entries under "Assign Task IDs to POWL Types" in SPRO ???
ex : MANAGER_MSS_INBOX MSS_POWL_LEA_APPROVAL TS12300097
I don;t see any difference in terms of functionality even If i delete above entry, may i know the necessity of having those entries ?
Thanks

Completion and approval workflows in line item based SC approval scenario

Hi SRM experts,
We are on SRM 7 ECS , support pack SAPKIBKV08
We are designing line item based SC approval workflow. We also have completion workflow. i.e after requester creates a shopping cart, it goes to buyer as per completion workflow( if the SC does not have price , vendor or has a free text) , and then after the completion workflow, it goes to main SC approval workflow.
My questions are :
1. If a requester creates 2 line items in SC , and 1 line item does not have price/vendor/or material , whereas 2nd line item has price/vendor/ and material , can we send onlt the 1st line item to completion workflow and not send the 2nd line item in the completion workflow but directly to SC approval workflow ? OR we have to send the entire cart to the completion workflow ?
2. After the completion and the approval workflow , if line item 1 is approved, can it create a PO , whereas the 2nd line be still in approval . i.e do all the cart items need to be approved before creating POs or as and when individual line items get approved , they can create thier own POs
Rgds
Sumendra

Hi Sumedra,
Which workflow are you using - application or process contrlled workflow?
Assuming you are using process-controlled workflow - I will answer following questions -
1. Can offline approval be used for item based shopping cart approval workflow?
- Yes, it can be used !
2. Can different line items be sent by mail to different mail boxes?
Yes
3. Will 1 manager see all the 10 line items OR only the 1 line item for which he is responsible?
1 manager can 'see' all the items but he can only approve or reject the item that he is suppose to act on. All other item will be grayed out. However, this behaviour is configuarable !
4. If he will get only line for which he is responsible , and once he clicks on approve , will this approval apply to his line item only , OR it will apply to all the 10 line items ?
- see above
Regards,
Amit

Workflow to send mail for purchase requisation and approval msg which automatically updates sap

I am new to workflow,I need to create work flow for purchase requisation and send mail for concern person for approval,like if he clicks approve in mail ,automatically it should get updated in sap if he rejects then he should enter reason for rejection
pls help...

Hi Surya,
SAP had provided you with a standard WF template for PR. You only have to activate it. The workflow template is WS20000077. In this what you have to do is, make all the tasks in this
WF as a general task. For that go to each activity and double click on the task ID. Then from within the task go to menu Additional Data->Agent Assignment->Maintan. Then slect the task and press Attributes and select general task. This will ask for a customizing request. Do this for all task.
The give event linkage by going to the Basic Data of the workflow and give binding. This will fulfill
your requirement.
Regards,
Abijith

Is there a workflow for approval and Reversal of Regular Journal

Hi All,
Is there a workflow for approval and Reversal of Regular Journal .
can we use the standard park document workflow for the same .. ???
Thanks ,
Naval

For such activities you would probably better make use of ISR.
See [SAP Help - Internal Service Request|http://help.sap.com/saphelp_erp60_sp/helpdata/en/53/3120386827c23ce10000009b38f842/frameset.htm]

Workflow - split approved and rejected items for next step

Hi! I have just started building a simple approval workflow for any price variation of the catalog items. I have a question in regards to the handling of rejection and approval of items. Say I run the workflow which does the validation and it spits out 4 items with huge price variation which requires approval by the manager (using the Approve stencil). The manager logs in, review the items and mark 3 items for approval and reject one. It seems that using this Approve function, I can only proceed to the next step if ALL of the items are approved. Is there a way to be able to release the approved items leaving the rejected one behind? This is so that we can release the approved item first (which also means to check in the items) and leave the rejected item in check-out mode.
Appreciate your comments on the above.
Thanks!
SF

Hi SF,
Yes there is a workaround for dealing with the Approved and Disapproved Records by using the Process step instead of the Approve step.
Kindly follow the Elearning session below which will explain you how to go about this:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/90efe90c-b03f-2b10-65bf-e572fef651cb
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/60f28084-b90e-2b10-3eb6-d6565367048a
You can also refer the other related links that discusses such common problems:
Re: SRM MDM catalog
Hope It Helped
Thanks & Regards
Simona Pinto

Role Approval workflow and generation

hi to all,
can you just suggest me, what is the role approval workflow and tell brief about it
give me any workflow
thanks in advance
Ramesh

Hi Ramesh,
Approval workflow is the way you can think of a process for approving a user to be created or assigned a group in the org. Example : User Create in HR -
> Manager gets email notification -
> Manager approves the user----
> Division manager gets notified -
> email sent to Helpdesk for a PC -
> etc.
Role Approval sounds like if the user is to be assigned a ROLE via an Approval Process before it gets created in LDAP. The provisioning will happan not just for the User but for the appropriate group according to the Role.
Dev

Help on Approval Workflow and content types

Hi
So here is my question hope you guys can help!
So i was setting up a workflow for a leave request form. Everything was fine and I had the Approve/Reject buttons at the bottom of the task EditForm. Now I copied the content types to a new one and changed the Optional settings (lets says title hidden %
completed hidden etc) and then I changed the Task content type too so as to allow for that new content type to take place. Then i relaunced the workflow everything worked nicely the form look the way I wanted it but then on the EditForm I didnt have the ebuttons
any more so I found it odd so I reset the content type to the original checked that everything was back in place (the hidden back to optional etc) and even on the original Workflow Task (Sharepoint2013) content type the buttons disapear now I have to manually
add to the completed column and change the drop down menu of the Task Outcome to approved or rejected to make the workflow spit out the results.
I was wondering what happened I do not understand it. I even deleted all the Task List and Lists associated witht the workflow re wrote the workflow and nothing... So i m a bit out of my depth.'
When I click on the Cutomized List Default Edit Form... I do get the form with the button but its not the same one I get with the Email Link or the Link and the actual List
Any pointers?
I appreciate it!

Hi ,
According to your description, my understanding is that the outcome buttons disappear after you change the Optional type column in Workflow Task(SharePoint 2013) content type.
For your issue , please make sure the Task Status and Task Outcome type columns are existing in the content type in order for the custom outcome buttons to appear.
For more information, you can refer to the blog:
http://blogs.msdn.com/b/sharepointdesigner/archive/2012/09/14/how-to-manipulate-the-task-form-with-sharepoint-designer-for-new-task-actions.aspx
As your original demand is setting up a workflow for a leave request form, here is a great blog you can have a look:
http://jamilhaddadin.com/2011/12/03/implementing-workflow-using-infopath-2010-and-sharepoint-designer-2010/
Best Regards,
Eric
Eric Tao
TechNet Community Support

Approval Workflow and Templates

Hi
When using approval workflow and templates, does it exist a workaround of how we may solve the issue where we have to set approval and templates for each KM folder in a hierarchic structure?
Could it be possible to set these settings for a topfolder and inherit the settings for the siblings?
Regards
Kay-Arne S. Aarlie

Hi,
You must configure approval service for each folder. It'is not inherit. But, you can develop it, in this link you can find knowledge management and collaboration funcions.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/kmc/knowledge management and collaboration developers guide.html
Patricio.

Report for outstanding workflows and the agents responsible

I need a report that shows all leave request workflows , with userid who created them and approver (agent), and approver's org unit and personnel number.
is there a standard SAP report that can show that? or I need to develop one?
I was looking at the SWI2_FREQ, this report shows the leave request workflows and userid who created them, but it does not report on the agent.
Regards,
Tiberiu

Hi
I think by making use of SAP_WAPI_WORKITEMS_TO_OBJECTS you can get all the workitems who created the leave wokritems.
Regards
Pavan

Problem with custom sharepoint designer approval workflow - check box: 'Start this workflow to approve publishing a major version of an item' is greyed out

I wanted to create a simple approval workflow. Hence I opted to start from scratch rather than copy the OOTB approval WF. Using SharePoint Designer (not Visual studio) I created a reusable workflow and have added the built in 'Start approval process' action.
It's saved and published globally.
Everything works fine except that when associating the WF with a list the 'Start this workflow to approve publishing a major version of an item' check box is disabled.
Major and minor versioning is enabled for the library.
What am I missing here? Or do I have to start from the OOTB approval WF to get this to work?
Regards
Henning

Again - new ideas pop up right after defining the issue as a problem. :-) Problem solved!
I solved this by creating a new workflow from the original publishing approval workflow (copy and replace), but instead of tweaking the already defined approval process (WF action) I deleted it, then deleted all initiation form and local variables,
and then added the 'Start approval process' action again. This re-installs all the necessary local variables without any initiation form involvement, which is just what I want.
From here I can tweak the workflow to make it more user friendly, much like
described by Bobby Chiang in his great blog.
Remember to add action Set Workflow Variable 'EnableContentApproval' to Yes right before the Start Approval Process action, else the document's status won't be set to 'Approved' or 'Rejected' as an output of the workflow.
Learning every day!
Henning

Start this workflow to approve publishing a major version of an item is disabled in SharePoint Online

Hi there,
Despite turning on the require content approval for submitted items in the version setting. Start this workflow to approve publishing a major version of an item is still disabled in the workflow settings.
Anyone one know how to enable this option.
Thanks
Regards,
Ravi

Hi Wendy,
I tried to copy and modify the Globally Reusable Workflow->Approval-SharePoint 2010 but the problem
that I am facing is, I cant seems to find the Assign a task in the Actions list and also when I am setting the approver variable to a value, I am missing a column name( how can I get a column which is used in a list?).
But “Start this workflow to approve publishing a major version” is enabled now using this workflow
but saying that I am unable to complete the workflow due to the action and column missing.
Previously the work flow that I created was for a specific list.
Is there any work around to this issue?
Thanks
Regards,
Ravi

SAP Workflow and GRC 10.1 Workflow

Hi all,
We are in the midst of upgrading our GRC system up to 10.1 and some questions are coming up about the workflows. In short are GRC workflows and SAP workflows the "same thing", i.e. if someone outside of the upgrade project were to learn how to create/maintain workflows within GRC 10.1 would they be able to turn around and run the same transactions within an ECC 6.0 environment and create SAP Business workflows? From what I have seen so far in my searching is that, they have the same basic principle but very different implementation/maintenance.
Any documentation that you are aware of from SAP showing this would be helpful as well.
Thanks

The basic mechanism is the same, but the GRC workflows are more fixed (they leave less room for the workflow to be changed) have build in screens, and relay on the BRF engine to determine approvers etc.
Workflows in the ECC give you a lot more room for implanting the workflow however you wish (use a decision task, asynchronous tasks, develop your own custom approval screen etc.) and some time required you to implement changes to the workflow object (set a user status, release a document etc.) and don't usually use the BRF.
So I would have to say that the answer is no, someone who learned how to implement the GRC workflows will not be able to turn around and immediately create workflows in the ECC.

Workflow and WD integration

Hi,
We are implementing Workflow and Webdynpro ABAP integration.Employee submits competences from portal, this triggers an approval task to the manager .Manager will approve the task from worklist and when he clicks on task, Web dynpro application opens up where he has to approve or reject accordingly.
We have approve and reject buttons in Web dynpro and we have used User Decision Step type in Workflow to open the Web dynpro application.User decision step decisions are mapped to Web Dynpro approve/reject actions.
So we are able to successfully launch the Web dynpro and perform the actions.But problem is the rest of Wrokflow after User Decision step is not getting executed. Workflow is getting stopped at this point.
We have tried using FM's SAPI_WAPI_DECISION_COMPLETE and SAP_WAPI_WORKITEM_COMPLETE.
Both these FM.s complete the User Decision step but does not execute rest of Workflow.
Please help me if you have come across this scenario.

Hello Archana !
         After user decision step, you have maintained the step that updates database as immediate step.
         Have you tested this step separately ? If it have yielded successful results, check the binding for the immediate step after user decision.
         Also, check the workflow log whether the containers for the step that updates the database are populated with required values.
         Is the method that updates the database is custom method ?
Regards,
S.Suresh.

Workflow and Approval

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