Workflow Approvals (AME)

We would like to allow a user that is a final approver in a workflow the ability to change the data she is approving so the workflow does not start over. We have determined that this capability is available, but have been unable to find out if it is possible to enable this setting on one group or if it changes all approver groups in the system to have the same permissions.
Any help would be appreciated...

The link works, but you need a Metalink account to get to it. Contact your company's Metalink administrator to see about getting an account.
The linked page goes over how to build hierarchies in AME which it sounds like you have already done. The way I am reading your question is how to manipulate a specific module's settings to allow or disallow editing of documents being processed in the workflow.
My experience is on 11i workflows and the earlier frustrating beta AME releases. (although it gave me experience building custom handlers.)
I do not believe you can limit editing of a document to only one of the approvers in the chain using standard functionality. For example, in the (11i) requisition workflow, the setting is at the document type level. It is simply, "allow approver to modify" and allows for no specification as to WHICH approver can modify.
Another example, in GL approvals (11i) the journal entry is locked upon submission of approval. An approver has to reject a JE in order for the submitter to modify it and resubmit it. Also, any changes after approval require the workflow to re-process before posting is allowed.
Most of these restrictions are enforced at the form level (i.e. Journals Entry form is read only if the workflow status is IN PROCESS) so I don't think there is a supportable option.
If anyone who knows v12 has ideas I would appreciate the information too.
Good luck,
- James

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Archival and Purge for Workflow Approvals

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Thanks
Ben

1. SHould have automatic schedules that run to purge/archivePlease see this link -- https://forums.oracle.com/forums/search.jspa?threadID=&q=data+AND+archival+AND+tool&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
2. Keep log of data that is archived/PurgedPlease see this link -- https://forums.oracle.com/forums/search.jspa?threadID=&q=data+AND+archival&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
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Hussein

IRecruitment Notification Approvals AME Transaction Type not being triggerd

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We are trying to customize iRecruitment Notification Approvals AME Transaction Type for our requirement of sending customized notification to recruiters and employees whilst doing any application status.
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Similar issue for me too. Kindly update

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Hello,
We have the Credit Memo workflow using AME up and functional for collections disputes but would like to have the final approval step (trans type Receivables Credit Memo Receivables) autoapprove. Has anyone been able to do this?
Version 12.1.3
Thank you in advance.
Edited by: user13093315 on Dec 3, 2012 3:35 PM

Hi Naveen
Ok...
in oracle apps i went to application developer/attachments/ document entity's
the below was already defined
Table Name = RA_CM_REQUESTS
Entity ID = RA_CM_REQUESTS
Entity Name =RA_CM_REQUESTS
Prompt = RA_CM_REQUESTS
Application = Receivables
Below is the structure of my page
- Header RN (R2iAttRN)
------attachmentTable Item(R2iARAMEAttaments) the only thing set on this item is the view instance name (R2iARAMERequestsVO1)
------------entityMap1(nothing set)
--------------------PrimaryKeys
------------------------primaryKey1(the only thing set here is View Attribue) which is RequestId
thats the page then i have programatically added the following in the process Request
OAApplicationModule am = pageContext.getApplicationModule(webBean);
Serializable[] parameters = {"2572" };
am.invokeMethod("initRequestVO", parameters);
OAAttachmentTableBean attTable =
(OAAttachmentTableBean)webBean.findChildRecursive("R2iARAMEAttaments");
System.out.println();
System.out.println( attTable.getEntityId());
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attTable.setDefaultMiscCategoryEnabled(true);
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Requisition Approvals AME errors on Approval List Rebuild When an Employee

We're using AME for requisition approvals which contains several dynamic approver groups.
The problem is that the approval list can be large and depending on how long it takes the requisition to be approved a person who has already approved the requisition might be terminated in Oracle. The approval list rebuilds after each subsequent approval and errors at the point where the termed person falls in the list.
How can we work around this? Is there a way to get AME to NOT rebuild the list once the approval is in process? Or is there a way to have it not look at stages of the approval list where approval has already happened?
Thanks,
Suzanne

Hi All,
We have found out the Problem for the above issue.
The PREPARER_ID in the PO_REQUISITION_HEADERS_ALL table is coming as -1 which should not be. The user is linked to HR User and in FND_USER table we can see the employee id.
Can someone suggest on this if we have miss something.
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AP Invoice Workflow through AME: how to setup requesters can approve their own Invoices -Self approval

Hi All,
I have a requirement Where Requesters should approve their own invoices without supervisors intervention in approvals through Approval Management Engine (AME), how can i achieved this.
I am using:
RDBMS : 11.1.0.7.0
Oracle Applications : 12.1.3
Please guide me through this.
Thanks

Please refer to the following docs.
What are the Setups To Accomplish Self Approval When Integrated with Approvals Management Engine (AME) and Oracle Procurement? [ID 554223.1]
Master Reference For AME Based Requisition Approval In R12 [ID 1207863.1]
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Hussein

How to hold save operation till the workflow approvals are completed ?

Hello,
The requirement is that on change of certain fields in customer master , an approval workflow should trigger and only after the chain of approvals is completed the change in customer master should be saved.
If standard provides the field eg in SWEC then its fine but otherwise is the following approach correct ?
1. Find a suitable user exit on save action
2. Determine whether the required field is changed or not using the std change history tables
3. if yes, trigger a custom event for the business object which wud be already linked to workflow.
that way the workflow will be triggered
4. now trigger another custom event in the workflow after all the approvals are completed
5. induce a wait for event for this approval-completed event in the user exit. so that till the time this event is generated, user exit processing is not completed (find if there is function module for wait event OR keep infinite loop)
Is this approach correct because its complete 'home-made' design and doesnt look very good to keep the user exit waiting for entire workflow which mite extend to even several days.
what should be the solution for this ?
thank you
B

Hi:
1. Find a suitable exit or BAdI on save action (even Enhancement point)
2. Check whether the required fields are changed or not, if yes- then display an information message saying, "Approval WF process started for the customer: XXXXX". Then after displaying the information message, system needs to behave like as an error mesaage was showned.
I mean, you need to come out of the current standard screen and the whole std. program (little bit tricky but it is possible to do), so we are not saving the data to database table.
3. Then after all approvals in WF, use std. FM or BAPI to update database tables for the changed data.
Vinoth

Workflow Approvals

Is there a way to set up a class to where the self enroll can bypass the standard workflow approval process?
I thought I saw that you could mark either a course or a class as self-enroll where the approvals aren't necessary...but can't seem to find it now. While our organization does require the supv approval for the majority...we don't think we will need them on some of the self-paced asynch ones (reading a book or watching of a video).
Thanks for your help!
Mary Beth

Hi,
Please see (Oracle Learning Management User Guide Release 11i [ID 296537.1]) -- Page 2-12, Learner Access Options
Also, see if (Classes Set Up To Be Self Enrolled Going To Manager For Approval [ID 423531.1]) helps.
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Hussein

Workflow Approvals issue

I'm creating an access request form using a SharePoint list. The following is what I am trying to do:
User:
ID:
Environment:
Justification:
User Submits Form --> Routes to approver based on Environment --> If Approved --> Creates task to group for user setup
* OR *
User Submits Form --> Routes to approver based on Environment --> If Rejected --> Ends
Issue I'm having: If I put in "Stop the workflow and log REJECTED" in the "Change Behavior of a single task" the workflow ends, no "User Setup Task" is created BUT the task and workflow status stays in Pending Approval.
If I do not put this in, the task closes as rejected, but it still creates the User Setup Task.
Any help is appreciated!

Hi mgreerzy,
How many approvers did you have?
For troubleshooting your issue better, I suggest you provide your workflow special for "Creates task ti group for user setup" and "Stop the workflow and log REJECTED". It will make others easy to find a solution for you.
Best Regards,
Wendy
Wendy Li
TechNet Community Support

Workflow approvals in OWA 2013 - App Error something went wrong

Hi,
We are testing an attribute workflow approval. When the approver reads the message in OWA 2013, expands 'action items' we see the following error...instead of the usual 'Approve' or 'Reject' buttons. This computer does not have Outlook, so we cannot deploy
the FIM add-ins and extensions...but I dont think they are required if we're just using OWA?
Thank you

Hello Shim!
As far as I know the action items in OWA cannot display "approve" or "reject" options witch sends an response to FIM Service account Mailbox. The options Microsoft offers is FIM portal, Outlook with add-ins.
/Robert

Using AR Invoice but for Inter-company but with Workflow Approvals

My client is using AR invoices (FV70) for inter-company transactions for other businesses that are not yet on ECC. They also utilize workflow for their normal manual journal entries which can go through up to 4 approval paths one of the latter which requires an inter-company approval. Does it make sense for inter-company transactions that will begin with the AR invoice to go through the same approval paths from the beginning similar to how they wish to do it for regular journal postings (FV50)?

If the location of the companies is the same then Approval Paths does not make sense, however depending upon location changes and more importantly if their are different indirect tax liabilities on the two participating companies then the system might be required.
Regards,
Akhileshwar K

Workflow approvals for reversals - can be switched off?

What happens to reversals of workflow-approved documents?
Must the reversal also be approved in workflow?
Can reversals be set to NOT require workflow approval?
I had a look here but didn't see anything regarding reversals:
http://help.sap.com/erp2005_ehp_02/helpdata/en/45/7efad6b9081c8fe10000000a11466f/frameset.htm (NB this covers up to EHP2 only, eg workflow of uploaded documents is possible after EHP3 but in this link it is stated as not possible)

Hi,
I'm currently implementing workflow at my client. When you reverse an already approved document on which workflow is active it will trigger a new workflow.
This is the right thing to do, cause this will also change the submitted data of a consolidation unit.
when you want to change this I think you need to work with a validation method (which can be attached to a workflow variant). Within a validation rule you can set various conditions and selection rules, one of these selections is on reverse doc no.
The validation will determine if the workflow will start up (or not).
Hope this helps you!

Oracle EBS / MS Outlook Integration Options for Workflow Approvals

My organization is using Oracle Applications 11.5.10.2 and is currently in the process of upgrading to R12.
I've recently been asked to investigate and provide options for stream-lining users' ability to respond to workflow notifications from within Oracle Applications, removing the need for users to have to log into Oracle or send an e-mail response to the workflow notification mailer.
Is anyone aware of any out-of-box mechanisms or 3rd party bolt-on solutions that would achieve this?
For example, rather than a receiving a workflow notification e-mail asking an approver to log into Oracle to approve a purchase order, time card, recruitment request, or expense report, my business users would like to be able to approve or reject the approval directly from within MS Outlook.
One option would be to utilize the inbound workflow e-mail processing (e.g. for the user to send a reply e-mail response back to workflow notification mailer), but I'd like to know if there are any other options - such as an add-in within MS Outlook that would prevent the business user from having to send an e-mail response message.
Greatly appreciate any ideas or suggestions.
~Jeremy

The note id's provided above are very helpful for understanding how to control the two out-of-box mechanisms for responding to approval notifications
Option 1: Users click on the "Please click here to respond" hyperlink in the e-mail, log into Oracle Apps, and respond to the notification
Option 2: Users click on the "Accept" or "Reject" hyperlinks provided in the workflow e-mail notification, which creates an response e-mail notification containing the notification_id and response (e.g. accept or reject). The response gets processed by the workflow notification mailer.
My organization currently uses both both options (option 1 for some approval workflows, option 2 for others), and I'm familiar with how to toggle a particular workflow approval notification between these two options.
However, my organization wishes to pursue another option that would involve creating a composite application or enterprise application mash-up, accessible within MS Outlook, that would allow an Oracle apps user to see his or her list of open notifications (within Outlook) and respond to the notifications from either Outlook or our corporate intranet web site. We recently implemented an Identity Access Management solution and have a good link established between each LAN (MS Exchange) user account and his or her Oracle Apps user account.
To my knowledge, there is not out-of-box way to do this and it would require implementing a third-party bolt-on if one exists that would meet this need. Maybe one option would be to create a simple ADF application that would find open notifications in Oracle for the current user and wrap the seeded API's used to respond to the notification.
Please let me know if anyone else has any feedback or prior experience addressing a similar business need.

ALternatives for simplified Workflow approvals in SAP

Are there any clients that do sap workflow approval from a web by using an SAP middleware (connector). NO EP Please !.
Basically a web based SAP workflow approval that would give a simplified and unified look and feel. We are using a 4.6C R/3 system with a 4.6D Basis layer.

Hi,
you can install and use SAP ITS (Internet Transaction Server).
There is a standard EWTs (Easy Web Transaction) for Workflow Inbox there.
You can approve your Wf workitems from the standard transaction in WebGUI, from your own generated EWT (standard function of the ABAP Worflow Modeller) or you can create you own EWT.
The optimal solution is to use e-mail notification for each new Wf workitem with URL to approval EWT in message body and Wf Inbox EWT on Intranet.
I can send you some screenshots.
Jiri

Offline SAP Workflow Approvals

Hi,
We're looking into implement the capability to allow users to approval SAP workflow via outlook email without having to login to SAP client. Our users do not want to have SAP client installed on their desktop at all.
So far, I found off-the-shelf software DESKTOPWORKPLACE and DUET (Microsft & SAP joint product). Does anyone know of other released comparable products out there available?
Thank you.
Jennifer Tran

Hi Jennifer,
We can use RSWUWFML or RSWUWFML2 programs to set in background to send an email to external address from SAP Inbox open work items. For ex. if there is an Approval/Reject workitem is there, an email will be sent to the responsible agents via email. A hyperlink will be provided in email using which the users can reply back to the SAP system without even logging to SAP system.
SAP will process the incoming email and perform the action on the workitem. I worked on such feature in EBP 3.5 standard workflows.
Reward points if useful.
Rgds,
Kumar

Workflow Approvals (AME)

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