Workflow- FI invoices problem

Dear Folks,
I'm now working on a migration project.
This is about the FI release invoices.
Before the migration, the end users are able to release the invoices through their SAP inbox.
After the migration, these endusers had been assigned different SAP user ids and now the invoices are not triggering into their SAP inbox.
If they give their old user-ids it is working, and moreover with the new user-ids they had created lot of invoices which are not reflecting in their SAP inbox after that they started working out with the old user-ids.
For the invoices released with new user-ids, how can they trigger it manually?
I would like to know what may be the reason and how to tackle this problem.
Is any table to be changed or program to be changed?
They want to work with new SAP user-ids.
regards
Shailendra

Hi SC,
try asking a WF developer to help you out as there could be lots of reasons for this.
1. were the user ids maintained in a table
2. was there any organizational unit or framework created to send the work items to respective userids.
Aditya

Similar Messages

Workflow on invoice parking and posting

Hello,
Can anybody guide me how to configure the workflow for invoice parking and posting in detaills?
Thanks
Nilesh

hello ,
Prerequisites
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can specify for which company code, which vendors, which invoices, and above which amount a document is subject to release. In an invoice document that is completed for posting, the amount that is subject to release is based on the gross amount. (Logistics Invoice Verification ® Document Parking ® Define Release Criteria)
Technical Implementation (MM-IV-LIV)
Object Types
Object technology is used to create the interface between the ERP functions and the Workflow system. The information given below is primarily of a technical nature and is not necessary for an initial overview.
Incoming invoice
Object type Bus2081 (Incoming invoice)
Workflow Template
The actual operational procedure is implemented as a workflow template. You will find this workflow template in your ERP system.
Workflow template: WS 20001004
Description: Release the Completed Log. IV Document
Triggering Event for Workflow Template
The event for workflow template IncomingInvoice.CompletedToRelease is triggered if the parked document is complete for posting (RBKP-RBSTAT='B') and is subject to release (RBKP-RFGKZ='X').
This coupling between the event and the workflow template to be started is deactivated in the standard system. If you want to use the workflow template, you have to activate it in Customizing for Logistics Invoice Verification.
User Roles
You complete parked invoices for posting and release them at the following organizational levels.
Processor Determination: Clerk Responsible for Releasing Invoices
If you have already maintained an organizational unit, you can use it here.
If no organization unit is available, create an organizational unit that includes the people responsible for releasing invoice documents that are complete for posting.
Use the organizational unit in Customizing for Logistics Invoice Verification in the activity for defining release criteria.
Processor Determination: Clerk Responsible for Completing Invoices for Posting
If you have already maintained an organizational unit, you can use it here.
If no organization unit is available, create an organizational unit that includes the people responsible for completing parked invoice documents for posting.
Link the organizational unit to the single-step task TS20000879:
· By simple processor assignment
All users in the organizational unit receive the work item.
· By defining an individual role
Only selected users in the organizational unit receive the work item.
Authorization Objects
You must have maintained the authorization to display invoices (activity 03, M_RECH_WRK) for users who are responsible for releasing invoices.
You must have maintained authorization to change parked invoice documents (activity 77, M_RECH_WRK) for users who are to complete parked invoice documents for posting.
Several other specific customizing steps are necessary for this workflow template in addition to the general customizing that is necessary to make sure that the workflow system functions properly.
Activating Event-Receiver Linkage
The event IncomingInvoice.CompletedToRelease (Invoice document completed for posting and subject to release) for object type BUS2081 (Incoming invoice) is an event that triggers workflow template WS 20001004 and is entered in the event linkage table as such as the standard event.
This coupling between the event and the workflow template to be started is deactivated in the standard system. If you want to use the workflow template, you activate the linkage between the triggering event and the workflow template as receiver of the event in Customizing for Logistics Invoice Verification. (Logistics Invoice Verification ® Document Parking ® Activate Workflow Template for Release for Posting.)
Use
The release of invoice documents that have been completed for posting is supported by a link to a workflow procedure.
Prerequisites
The event IncomingInvoice.CompletedToRelease must be triggered for an invoice (BUS2081) so that a release procedure is started. We recommend implementing this workflow together with the SAP workflow template WS20001003.
In Customizing for Logistics Invoice Verification, you maintain the activity Define Release Criteria under Document Parking.
Features
Release for Posting
In the release step, the person responsible for releasing the invoice document decides if it should be released. The system uses the virtual attribute ReleaseAgent for object type BUS2081 to determine the person responsible for releasing the document. The release criteria in Customizing for Logistics Invoice Verification are checked for this.
If the person responsible decides to release the document, it is first released in the background and then posted.
If he or she decided to reject the document, it is forwarded for further processing to the accounts payable clerk responsible for completing invoice documents for posting. The rejection reason should have been entered using the memo function.
Completing Invoices for Posting
The accounts payable receives a work item in his or her inbox. In this work item, he or she can read the reason why the invoice document was rejected and change it. If the accounts payable clerk parks the changed invoice document, saves it as complete, deletes it, or posts it, the workflow ends. It makes sense to save the invoice document as complete and therefore trigger the release workflow again, assuming that the invoice document is subject to release.
If the invoice document is parked, deleted, posted, or released in the background outside the workflow process, the workflow ends.
regards
venga

Reversal of workflow for invoice

Hi gurus,
Can we able to reset the workflow for invoices which have already been approved by the VO, but not approved by AO?
With regards,
Arun.

I did not undertand when u said, check on the receiving side. However, here is an example of the issue that I am encountering:
In the subleder module for payables, I did the following setups.
1. proprietary accounts
2. budgetary accounts
3. Reversal of accruals
Scenario:
1. Set the qty tolerance for $100.00
2. Create a 3WAY Purchae Order for $150.00 ( quantity 3 and unit price as $50.00)
3. Create a receipt for $50.00 (quantity 1 and unit price as $50.00)
4. Create an invoice for $100 (quantity 2 and unit price as $50.00) and match to the Purchase order
5. Validate the invoice ( the invoice will be validated as the amount is within the tolerance limit)
6. Run create accounting program.
7. We notice that the proprietary entries, budgetary entries and reversal of accruals are being recorded for $100.00 (Invoiced amount).
Ideally, Proprietary and budgetary entries should be for $100.00 and reversal of accruals should be $50.00.
So, I do not understand how to configure the reversal of accrual setups to post recevied amount and not invoiced amount.

Sale Order Invoicing problem

Dear All,
Please help me in this i am getting when i am trying to post the Sales invoice after doing Post Good issue.
Request all experts to help me in this. waiting for reply in anticipation.
Details of Error given below
Delivered/invoiced quantities cannot be updated in CO
Message no. KI137
Diagnosis
For account assignment object WBS BE/GW/01.01.07.01.20, the delivered or billed quantity is to be updated in the unit of measure MT for material number ST010013.
The system has found a totals record (COSL) that already exists for the account assignment object WBS BE/GW/01.01.07.01.20 with unit of measure BAG. However, you cannot convert the quantity from MT to BAG.
System Response
The quantity cannot be updated in the totals record, which means that the quantity is missing for the receiver after the settlement of WBS BE/GW/01.01.07.01.20 (for example in CO-PA). Only the posted quantity is saved in the CO line item (COEPL table).
Procedure
Change the material BAG and define BAG in the master data record as an additional unit of measure.
If you can have the quantity in MT in the COSL totals record without it causing any problems, you can deactivate this error message in customizing, or change it to a warning or information message.
To do this, see the implementation guide (IMG) for "General Controlling" under the following activity: Change Message Control (work area KI, message no. 137).

do MM02 for your material, click the button Additional data, goto unit of measure tab and add BAG with the conversion rate to MT.

Excise Invoice Problem

Hi All,
I have posted the Excise Invoice.
1. but in item level GR reference Tab is missing.
2. Qty Tab - (Relevent to Part 2) Qty is coming both credit availed & Credit available.but it should come only credit availed.
3.Duty value Tab - Excise amout is coming in credit due which should come in creadit availed.
what is the possiable reason for not updation of tables.
In header View doc is showing Posted.
Any Solution for this
Regards
Pavan

Hi,
In J1IEX, check the Status of Excise Invoice at Header level. It should be posted, if it is posted then this problem should no arise.
Also check in GR Reference Tab at Item level, only PO is coming, not GR then you might have captured Excise Invoice in J1IEX w.r.t. GR instead of capturing it during GR (MIGO)

A/P Down payment invoice Problem

Hi all,
I have the ff. scenario
1. Create PO
2. Create A/P DP invoice(20%) against this PO
3. Create outgoing payment against A/P DP invoice of 20%
4. Create A/P DP invoice(30%) against this PO
5. Create outgoing payment against A/P DP invoice of 30%
6. Create A/P DP invoice(60%) against this PO
7. Create outgoing payment against A/P DP invoice of 60%
8. Create a regular A/P invoice against the 3 DP
Problem 1. We have exceeded our payment against the PO w/c in this case is 110%, but SBO allowed to post these Down payments. How can we prevent overpayment base on a specific PO?
Problem 2. Since we have overpayment what we should do on 10% overpayment?
Please help.
Fidel

Hi Fidel,
Sorry for the late post, quite a busy day for me today.
edit - start
Errrrr, line 12 actually should be IF @iBaseType (less-than-symbol)(greater-than-symbol) 22
Why this forum remove those 2 symbols whenever I write them? Anyway, you should understand it, I mean "IF @iBaseType is not equat to 22" in SQL script. Just curious why SDN automatically remove whenever those 2 symbols adjacent to each other, weird...
And the same thing apply to line 25, should be AND TargetType (less-than-symbol)(greater-than-symbol) 19
edit - end
IF @object_type='204'AND @transaction_type='A' -- 204 is object type for A/P DP Invoice
BEGIN
 DECLARE @iBaseType AS INT -- To contain base document type of A/P DP Invoice
 DECLARE @lDpmPrcnt AS DECIMAL(18,2) -- To contain sum of DP% related to the based PO
 SELECT @iBaseType=BaseType
 FROM ODPO T0
 INNER JOIN DPO1 T1 ON T0.DocEntry=T1.DocEntry
 WHERE T1.DocEntry=@list_of_cols_val_tab_del
 IF @iBaseType<>22 -- Make sure in order to create DP, a PO is required (PO object type is 22)
 BEGIN
 SET @error=-1
 SET @error_message='PO required in order to create purchase down payment'
 END
 ELSE
 BEGIN
 SELECT @lDpmPrcnt=SUM(DpmPrcnt)
 FROM ODPO T0
 INNER JOIN DPO1 T1 ON T0.DocEntry=T1.DocEntry
 WHERE BaseType=22
 AND BaseEntry=(SELECT BaseEntry FROM DPO1 WHERE DocEntry=@list_of_cols_val_tab_del)
 -- Line above is to select all DP related to base PO
 AND TargetType<>19
 -- Line above is to make sure DP that already reversed using A/P Credit Memo is excluded
 AND LineNum=0
 -- Make sure to add line above due to facts that DP% located in document header
 -- and since we join ODPO with DPO1,
 -- if line above doesn't exist, the sum of DP% will duplicated accordingly to number of line items in document
 IF @lDpmPrcnt>100
 BEGIN
 SET @error=-1
 SET @error_message='Down payment percentage already exceeded 100% of PO'
 END
 END
END
Inform me if you have any inquiry or problem regarding this SP.
Best Regards,
Hendry Wijaya
Edited by: Hendry Wijaya on Sep 8, 2011 5:42 PM

Accounts Payable Workflow Parking Invoices

Dear Viewers,
I am having the requirement for Accounts payable workflow Parking. My requirements are as follows:
1. Parking the Invoice by User 1.
2. Verified by the User 2. If the he should have option to change or Reject or Approve. As per the standard workflow only changes or not allowed if the person is having the amount release authorization.
3. Approval for Posting by the User 3. Once, he approves document should be posted.
Could anyone please give some input to get some idea on this?
Thanks in advance.
Thanks
Aswin

Hi ,
In standard SAP you can set up to 3 levels of authorization using the workflow WS10000051 and sub worflow WS10000053 for 2 levels of apporvals .
Navingate as follows - SPRO - Financial acounting new - accounts receivable and payable - business transactions - incoming invoices / credit memo - make and check settings for document parking .
Under this node you will find the relevant settings for the workflow .
Regards ,
Dewang T

Workflow - Schedule Manager problem

Hi,
I have configured a flow definition task in Schedule Manager (SAP 4.7, IDES system). After the immediately execution I got a very strange dump:
Syntax error in program "CL_SWF_RUN_WIM_LOCAL==========CP
The following syntax error occurred in the program
CL_SWF_RUN_WIM_LOCAL==========CP :
"You can only define attributes in the PUBLIC, PROTECTED or PRIVATE sec"
Error in ABAP application program.
The current ABAP program "CL_SWF_RUN_WIM_FACTORY========CP" had to be
terminated because one of the statements could not be executed.
This is probably due to an error in the ABAP program.
How can I manage the workflow integration? As I see this is not a SCMA problem, maybe this is a workflow setting problem!?
Any help in this much appreciated.
Thanks,
Miki

Hi Mikkel,
Thanks your answer. In my view SWU3 is OK:
- Maintain runtime environment is green
- Maintain definition environment is green
- Maintain additional settings and services is green
- Classify tasks as general is green
Have you got any other idea? Unfortunately, I tried this flow definition in an other SAP 4.7 IDES sandbox system, but I got this dump again.
Kind regards,
Miklos

Sales Invoice Problem

Dear All,
We have create the two type of Sales Document 1) Regular Production Invoice 2) Job Work Invoice
In this case there is no problem for Regular Invoice, but Job Work Invoice does create the excise document number because job work type of invoice does not appliable for excise value . But i need all the type of invoice creating under excise document number.
How to do the process, what are the steps i can do...
Thanks
Saravanan R

You can post the excise posting in J1IF01 against the material document number in this case
is it a sub contracting challan

N-Step workflow for invoice

1. Is there a way to implement n-step (more than 2 )approvals for invoices? Can I use the same BADI for n-step approval for shoupping cart?
2. If a vendor is not on supplier portal is there a way send a offline RFQ and get the bid somehow in the system without having vendor being created in the system?

Hi
Please go through this ->
It is possible to copy the standard workflow and make you custom workflow acordingly.You just have to copy standards workflow and all subworkflow under this as well.You have to take care of attributes of workflow in same way as standard workflow.
Implementing a BADI - BBP_WFL_APPROV_BADI using SE18 Transaction is also feasible solution.
Invoice rejected in the invoice workflow.
Re: Invoice Workflow : Dialog work item created
Re: Sample Code needed for N-step approval SC BADI
Re: Invoice BUS2205 Workflow
Approval workflow is ambiguious- for Invoice WF
Please refer to these links as well.
N-step Approval workflow
http://help.sap.com/saphelp_srm40/helpdata/en/17/40a86c773d6c41801d78af1a34b90f/content.htm
N-step Dynamic approval
http://help.sap.com/saphelp_srm50/helpdata/en/17/40a86c773d6c41801d78af1a34b90f/frameset.htm
SRM Business Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
Dynamic Modification - Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
Item-based Approval for Shopping carts
http://help.sap.com/saphelp_srm50/helpdata/en/a3/a6a34098022a54e10000000a1550b0/frameset.htm
Business Add-Ins
http://help.sap.com/saphelp_srm50/helpdata/en/bc/6129383d5ec70ce10000009b38f8cf/frameset.htm
Do let me know incase you face any issues in Design / coding of this N-level Approval workflow.
For the 2 point, it is not sure. I don't think there is any way to send offline RFQ.
Hope this will help.
Regards
- Atul

Notification via workflow when invoice but no receipt

The I-procurement workflow needs to be configured so that an email notification is generated when an invoice is received for a PO but the goods have not been receipted. In this scenario, the Invoice automatically goes on hold.
The email should go to the Buyer and the Requestor.
Can someone advice me on the same.
Many Thanks

As I mentioned this in the other thread, we did this by a concurrent program, not workflow.

Approval Workflow for Invoice

Hi,
In our scenario we want only the user with specific role and user Ids to be able to approve the invoices and different approvers for SC AND GRN also based on user ids and roles.
As a standard I beleive if we create a user as manager of Porg by default this user is used as approving authority for all the docs.Pls correct me.
Pls let me know how to achieve the same.
Thanks,
Manu

Hi Manu,
In workflow agent assignment concept is there. first find out the workflow the one which do you want control then go to OOCU t-code and there you can see agen assignmnet .
Here you can add either user level or specific role users who can approve the SC's or GR's.
Thanks
Ravi

In cash sales invoice problem

Hi Gurus,
When i do the Invoice wrt cash sales order i am getting run time error....what the problem???

hi,
when you are doing cash sales delivery and invoice will be generated automatically.
please reward points if the answer is helpful
Regards,
Murali

Invoice problem

Hi all,
We are using Customer Service module, I have proble regarding invoice.
We create service order against equipment, which includes number of components for issue, say a,b,c,d
We issued the material against service order by tcode : MB11, by which a material doscument is create, with mat. Document we create excise invoice through J1IS,
But now we are getting two different excise invoice w r t material list. A & b in another invoice and c,d in another invoice.
Can anybody please explain what is the problem why system creates two invoices ?
And how to resolve this issue ?
Edited by: SIng on Aug 5, 2009 4:22 PM

hi
Please check the chapter id of material.
Generally for invoice splitting difference of header data is responsible but for excise generally split occurs on chapter id .
u can check j1id settings whether common for all materials.
Regards
Mandar

Sale invoice problem :

Dear All,
Please help me in this i am getting when i am trying to post the Sales invoice after doing Post Good issue.
Request all experts to help me in this. waiting for reply in anticipation.
Details of Error given below
Delivered/invoiced quantities cannot be updated in CO
Message no. KI137
Diagnosis
For account assignment object WBS BE/GW/01.01.07.01.20, the delivered or billed quantity is to be updated in the unit of measure MT for material number ST010013.
The system has found a totals record (COSL) that already exists for the account assignment object WBS BE/GW/01.01.07.01.20 with unit of measure BAG. However, you cannot convert the quantity from MT to BAG.
System Response
The quantity cannot be updated in the totals record, which means that the quantity is missing for the receiver after the settlement of WBS BE/GW/01.01.07.01.20 (for example in CO-PA). Only the posted quantity is saved in the CO line item (COEPL table).
Procedure
Change the material BAG and define BAG in the master data record as an additional unit of measure.
If you can have the quantity in MT in the COSL totals record without it causing any problems, you can deactivate this error message in customizing, or change it to a warning or information message.
To do this, see the implementation guide (IMG) for "General Controlling" under the following activity: Change Message Control (work area KI, message no. 137).

Hi Farhan ,
From the issue description , it looks like the conversion unit for the material master record is missing .
Goto MM02 and for the material , click on the " Addition Data " push button on the top , and maintain the conversion unit for BAG and MT .
Try if that solves
Kish

Workflow- FI invoices problem

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