Workflow for Downpayment at header level

Hi,
I have a scenario like
Step 1 : A Purchase order will be raised for a vendor with multiple line items with down payment maintained at header level.
Step 2 : Down payment request will be raised through ME2DP which invokes F-47 in the back ground . Business requires to send a mail to the approver once Down payment request is saved at header level i.e., with total down payment amount of all items instead of sending mails item wise.
Currently business is triggering workflow 's at Item level of down payment request and they want to change it to header level.
I was wondering is there possibility of triggering work flow at header level for down payment request .
Please advise on this.
Thanks,

Jaya,
Unfortunately there are no tolerance keys designed to work in the manner that you desire. All the standard tolerance keys work at the item level.
The only solution I can think of would be do some sort of validation on the unplanned delivery cost field via a user exit/BADI in MIRO.
Hope this helps {or probably not:)!}
H Narayan

Similar Messages

Standard workflow for downpayment request approval

Hi,
Is there any standard workflow for downpayment request approval?
Please suggest.

Hi,
There is no standard flow for the down payment request generally in many projects down payment requests are rarely created process starts with Down payment request F-47 then Down payments F-48
then clearing of Down Payment f-54
Down PAyment request is just a template.If you want to use then use then u can skip this step.
regards
Deepa

N step WF for SC at header level - WS14000133- Restrict view to approvers

Hello,
We are using n step SC approval WF WS14000133 (header level approval).
We are using cost center responsibility to determine the approvers and these approvers are arranged in series approval.
Multiple approvers for the same cost center are in parallel. We are also filtering duplicates. That is if an approver is responsible for multiple cost centers he will appear only once in the approval(he needs to approve all his responsible cost centers in a single approval step).
This is working fine as of now. But the requirement is that approvers should be able to view only the items which they are responsible for (as per cost center ownership/responsibility).
Is there a way to achieve this in WS14000133?
I understand that this is possible in WS14500015(item level approval- n step), but we dont want to move to that and want to just enable hiding of irrelevant items in WS14000133 itself.
Please give me your suggestions/ideas.
Regards,
Srivatsan

hi,
I dont think this is possible with the Header level approval workflow!You may need to think abt the item level approval workflow to distinguish between the items to be sent to the different approvers.
BR,
Disha.

Tolerance for Invoice at header level

Hi,
In our business process we use unplanned delivery cost for freight. It is allowed upto 5% of purchase order value. If it is more than purchasing need to review with vendor.
In this scenario I want to set the tolerance limit in LIV when ever invoice value exceeds PO value by 5% system has to block the invoice.
I used tolerance key PP, but it will not work at header level. It is specific to each PO line item.
Please advice if there is any we can block the invoices when tolerance limit exceeds the PO value for total goods received.
Best Regards

Jaya,
Unfortunately there are no tolerance keys designed to work in the manner that you desire. All the standard tolerance keys work at the item level.
The only solution I can think of would be do some sort of validation on the unplanned delivery cost field via a user exit/BADI in MIRO.
Hope this helps {or probably not:)!}
H Narayan

Why release strategies for PO at header level only

We have release strategy for Purchase Requisitions and Purchasing documents like PO, Contract and SA.
In case of PREQ we have a choose for either item level release or header level release, whereas in case of PO, Contract and SA only header level release is possible.
My question is why SAP has provided only the header level Release Strategy for PO, Contract and SA? I wan to know the reason and logic behind this.

Hi,
For PR's, there is no header level data. Becuause vendor number is optional since it is internal document from the user dep. to pur org. That's why, vendor number fields is at item level in the source of supply screen. But this is optional field.
That's why, you can release PR line items one by one or all at a time.
If you are releasing all line items at a time, need header level release.
If you release line item by line item, need item level release.
But in the case PO/Contract/SA, these are final reference documents and sending to the vendor as external documents.
That's vendor number is at header level field and line item in the PO are related to the single vendor.
That's why u cann't release line item by item, i.e., item level release.
You can relase all the items in the PO or u can reject entire PO, not a single line item.
That's why, only header level release is possible for the PO/Contract/SA.
Regards
KRK

Screen exit for FB60 on header level

hi , i am working on FB60 . i want to add an extra tab i.e extra screen on the header level . are there any screen exits for fb60 to add extra screen?

hi praveen,
search this forum on how to implement a badi if you haven't done one before. also, go to transation SE18 and read the documentation on badi_fdcb_subbas01 which clearly says that its used for FB60... see the example how they have used it by going to menubar Implementation->Overview then choose FI_FDCB_SUBBAS01_EX (Example for Screen Enhancement 1 on FDCB Basic Data Screen)...you should look at the method PUT_DATA_TO_SCREEN_OBJECT and tab Subscreens where the screen exits are available to use.
In FB60, if you go to menubar System->Status and check the Program (Subscreen) and Screen Number, you'll see it'll match the program name and screen no. provided in the Subscreen tab of the BADI.
Hope this helps.
Cheers,
Sougata.

BADI for sales order header level data

Is there any BADI which will give me the sales order header level data? I need net price of the sales order in header level. KOMK structure does not contains the net price value.

My requirement is:
I am writing a pricing routine for calculating ZSMR condition value in sales order header level. The formula for calculating is (NET PRICE / NET SALES COST) / NET PRICE.
I can't use VBAK because I have not saved the sales order yet. I need to use some structure.
Which structure contains the net price of the sales order in header level. KOMK structure does not contains the net price value.
Edited by: dossgs on May 21, 2010 4:08 PM

Standard Workflow for PR Release Multi-level

Good day,
I have a multi-level PR release strategy connected to workflow and using exit M06B0001
Structure is as follows
Release Codes:
A1 - first level
A2 - first level (back-up)
B1 - second level
B2 - second level (back-up)
Objective: (upon creation of PR, Release Indicator = 0)
1. Notification Workflow to A1 and A2 for releasing
2. A1 or A2 releases PR. Release Indicator = 1 (for 2nd level)
3. Notification Workflow to B1 and B2 for releasing
4. B1 or B2 releases PR. Release Indicator = 2 (for PO processing)
#1 and #2 works. But does not proceed to 3 and 4. Return message after A1 or A2 release is "PR XXX Released".
How to solve this?

Hi RIck/Ragavendran,
Thanks for the response.
Am not using value as indicator for level. This is all under one release strategy.
A1 or A2 should release in order for B1 or B2 to proceed. Once any combination between A1/A2 and B1/B2 would result in PR fully released.
I've tried both scenarios of using and not using pre-requisites in my configuration. Both resulting the same.
Regards,

Pricing for LUMF at header level

HI all,
I am creating a BOM using LUMF but when entered in sales order it is asking for a pricing condition for both Sub item and Header Item . I have checked with the Item Category TAP it is not relevant for pricing .
Is there any other setting which I am missing?
Regards,
Puneet Makkar

Hi Puneet,
make sure that you have maintained while creating the material,in mm02-->sales org2 screen-->Item category group
i) Main-item : LUMF
ii)Sub-item : NORM
Check these settings and please revert back.
Regds,
rupali

Purchase Register - Header level query issue

Hi Guru's,
I tried the following query for Purchase Register (Header Level) but I am not able to get the following details - 1) AP Invoices which are without PO
2) Freight amount not getting reflected
SELECT T0.DocNum as 'PO. No.',
T0.DocDate as 'PO. Date',
M.DocNum as 'A/P Invoice No.',
M.DocDate as 'Inv. Date',
M.CardName as 'Vendor Name',
M.NumAtCard as 'Bill No. & Date',
(Select Sum(LineTotal) FROM PCH1 L Where L.DocEntry=M.DocEntry) as 'Base Amt.(Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=-90 and DocEntry=M.DocEntry) as 'ED (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=-60 and DocEntry=M.DocEntry) as 'EDCS (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=8 and DocEntry=M.DocEntry) as 'HECS (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=1 and DocEntry=M.DocEntry) as ' VAT (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=4 and DocEntry=M.DocEntry) as ' CST (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=-80 and DocEntry=M.DocEntry) as ' CVD (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=5 and DocEntry=M.DocEntry) as ' Ser.Tax (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=6 and DocEntry=M.DocEntry) as 'CS on Ser.Tax (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=7 and DocEntry=M.DocEntry) as 'HECS_ST (Rs.)',
(Select Sum(LineTotal) From PCH3 Q Where Q.DocEntry=M.DocEntry) AS 'Freight (Rs.)',
M.WTSum AS 'TDS (Rs.)',
M.DocTotal as 'Total (Rs.)'
FROM OPOR T0 INNER JOIN POR1 T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN OPDN T2 ON T2.DocEntry = T1.TrgetEntry
INNER JOIN PDN1 T3 on T3.DocEntry = T2.Docentry
INNER JOIN OPCH M ON M.DocEntry = T3.TrgetEntry
LEFT OUTER JOIN PCH1 L on L.DocEntry=M.DocEntry
LEFT OUTER JOIN PCH4 T on T.DocEntry=L.DocEntry and L.LineNum=T.LineNum
LEFT OUTER JOIN PCH5 J ON M.DocEntry = J.AbsEntry
LEFT OUTER JOIN PCH3 Q ON M.DocEntry = Q.DocEntry
WHERE M.DocDate >= '[%0]' AND M.DocDate <= '[%1]'
GROUP BY
T0.DocNum,T0.DocDate,M.DocNum,M.DocDate,M.CardName,M.NumAtCard,M.DocEntry,M.[DiscSum],M.WTSum,M.DocTotal
ORDER BY
T0.DocNum,T0.DocDate,M.DocNum,M.DocDate,M.CardName,M.NumAtCard,M.DocEntry,M.[DiscSum],M.WTSum,M.DocTotal
Regards,
Abhishek

Hi Abhishek,
Try this Query Report, you will be get the exact result in this Query.
your requirement.
1. A/P Invoice with Purchase Order.
2. The Freight amount will display the Freight Column in the query.
Try this below Query,
SELECT T0.DocNum as 'PO. No.',
T0.DocDate as 'PO. Date',
M.DocNum as 'A/P Invoice No.',
M.DocDate as 'Inv. Date',
M.CardName as 'Vendor Name',
M.NumAtCard as 'Bill No. & Date',
(Select Sum(LineTotal) FROM PCH1 L Where L.DocEntry=M.DocEntry) as 'Base Amt.(Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=-90 and DocEntry=M.DocEntry) as 'ED (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=-60 and DocEntry=M.DocEntry) as 'EDCS (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=7 and DocEntry=M.DocEntry) as 'HECS (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=1 and DocEntry=M.DocEntry) as ' VAT (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=4 and DocEntry=M.DocEntry) as ' CST (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=10 and DocEntry=M.DocEntry) as ' CVD (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=5 and DocEntry=M.DocEntry) as ' Ser.Tax (Rs.) ',
(SELECT Sum(TaxSum) FROM PCH4 where statype=6 and DocEntry=M.DocEntry) as 'CS on Ser.Tax (Rs.)',
(SELECT Sum(TaxSum) FROM PCH4 where statype=8 and DocEntry=M.DocEntry) as 'HECS_ST (Rs.)',
(Select Sum(LineTotal) From PCH3 Q Where Q.DocEntry=M.DocEntry) AS 'Freight (Rs.)',
M.WTSum AS 'TDS (Rs.)',
M.DocTotal as 'Total (Rs.)'
FROM OPOR T0 INNER JOIN POR1 T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN OPDN T2 ON T2.DocEntry = T1.TrgetEntry
INNER JOIN PDN1 T3 on T3.DocEntry = T2.Docentry
INNER JOIN OPCH M ON M.DocEntry = T3.TrgetEntry
LEFT OUTER JOIN PCH1 L on L.DocEntry=M.DocEntry
LEFT OUTER JOIN PCH4 T on T.DocEntry=L.DocEntry and L.LineNum=T.LineNum
LEFT OUTER JOIN PCH5 J ON M.DocEntry = J.AbsEntry
LEFT OUTER JOIN PCH3 Q ON M.DocEntry = Q.DocEntry
WHERE M.DocDate >= '[%0]' AND M.DocDate <= '[%1]'
GROUP BY
T0.DocNum,T0.DocDate,M.DocNum,M.DocDate,M.CardName,M.NumAtCard,M.DocEntry,M.[DiscSum],M.WTSum,M.DocTotal
ORDER BY
T0.DocNum,T0.DocDate,M.DocNum,M.DocDate,M.CardName,M.NumAtCard,M.DocEntry,M.[DiscSum],M.WTSum,M.DocTotal
Regards,
Madhan.

Is it advisable to release PR at header level

Hi SAP Experts,
Is it advisable to release PR at header level?
If yes, then what can be the drawback.
And can you advise me any setting with which cancellation of PR & PO can be avoidable.
Thanks & Regards,
Anisha Sinha

Hi,
If the material is Directs then it is not an issue to have the release strategy for PR at header level.. just being a regular material for the procurement...
But, in case of Indirects procurement... it is not advisable to have the relase strategy at header level... reason being you need to check the individual items and then only release them...
Coming to your second question, you can have release indiactor "5" with "1" in changeable field... this would not allow you to make any change PR/PO once it is relased. But, it is not really advisable to use this kind of strategy...
Hrishi

Changes in conditions at header level in Scheduling Agreement

Dear experts,
I would like to change condition for duty at header level.when i did through ME32l,system is showing these conditions in Grey field.I want to over write the condition value with new one.
Please suggest me how to do this.
Thanks in advance
MK

Hi MK,
While condition customizing in "chnages can be made" manual entries if you select manual entry has priority "c" then only you can overwrite the condition value
but for selection "B" you will not be able to overwrite because this value is flowing auto from conition record
If you think logically if you are maintaining condition record and condition value is flowing auto why system should allow you to change instead you can change the condition record from where the value is flowing
And if you want that value to be always overwritten make "c" as priority
Hope this clears your doubt
BR
Diwakar
reward if useful

Partial delivery at header level

Hello,
In customer-material info record, you normally put in max partial del for a material..can we set any where for a material group?
Also, is there any way we can set partial delivery for order or header level instead of item level?
thanks,
Srini

At Order header level Partial deliveries may not be possible and it doesnt look logical.
Regards
Sai

RFX Response Header : Fill Display Fields on Header Level

Hi Gurus,
There is a requirement at the client place to add the Display only field for RFx Response Header. Based on this required I have done the following activities.
1. From 'Define Customer Display Fields on Header Level' in SPRO i have appended the ZFIELD in the Response header structure.
2. From 'Configure Control for Fields on Header Level' in SPRO i have made it visible true.
3. From 'Fill Display Fields on Header Level' SPRO i have Enhanced the /SAPSRM/BD_PDO_FE_FILL_HEADER with implementation. And have given required filter criteria. In the implementation Class it has the return parameter as CS_HEADER_DATA. Where i could fill the my ZFIELD.
The field is now displaying in the SRM portal. But the problem is that the ZFIELD is not being filled with any value, even though i supplied it.
Is there any step that is missing to set the value?
Regards,
Hobs

Hi,
The main technique is to do your calculations in PAI of the screen for additional data B for the line item but as you said it is accessed only when you goto-> item -> additional dataB
So you can do one more thing...do the calculation in PAI/PBO of the screen first and in userexit_save_document_prepare recalculate again and overwrite the old ones(or calculate for only the ones which are initial in the item) ..so if he goes to additional data B screen you give the user what he wants and if he doesn't userexit_save_document_prepare takes care of it
user can go to additional dataB only a line item at a time so the chance that he takes all the line items one by one is less(for huge number of line items)..so you just calculate and overwrite the fields in the in the userexit if the field value is empty...or you can recalculate for all the cases and overwrite just in case there may be a problem....
in the screen of the additional dataB
Write logic for calculating the field values
so in the userexit you write like
if the fields are initial..
calculate
else
*already calculated from the screen because user has viewed it
endif.
So you are safe that user can see what he wants and you can reassure that the value will be calculated and stored on the SAVE from user exit
Please check,revert
Reward if helpful
Regards
Byju

Billing plan (Downpayment) for saved and open sales orders at header level?

Hi gurus,
I have configured billing plan in my SD environment at Item Level.
I want to change it to header level.
Questions:
1- When I make the changes to update the system to have billing plan at header level for future sales orders, is that possible for me to change all my saved orders and open orders with the new settings so that I can also have those saved and open orders with a billing plan at item level?
2- If that scenario is not possible, could we for example copy the data of a previously saved or open sales order into a new sales order with the new customizing (Billing plan at Header level?)
Thanks for your input
Kind regards
Chris

Hi
I am afraid you cannot do that converstion for the existing orders. BP at header level are enabled at teh document type level, while BP at item level is done at item category. So both are independent. Mostly it is advisabel to use BP at item level only.
If you are already using item level BP, and want to mvoe to header BP, then only future transactions can be executed with BP at header level. Existing item level BPlans will remain so in the system.

Workflow for Downpayment at header level

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