Workflow for PR release for multiple purchasing groups

Hi Guru,
We have multiple purchasing groups and want to send emails to the responsible person for PR release for their own purchasing groups. In the standard SAP pr release work flow configure, there is no place to specify purchasing groups. Do you have any recommendation? If we need ABAP development, do you know the user exit that we need to modify?
Thanks a lot!

Hi
Define the release codes for each person heading a department (purchasing group) and assign the work flow for concerned person. When ever you create PR, depending on purchasing group work flow will be triggered. Assign the release code and release group authorization to particular person's profile in PFCG. Then he can be able to release PR.
Thanks

Similar Messages

Purchasing group transacting for multiple purchasing organizations

Hi,
I have a requirement in which i have certain purchasers defined as purchasing groups in my organizational structure. However, these purchasing groups perform sourcing transactions (e.g., bid invitation, auction) for multiple purchasing organizations. In the organizational structure, these purchasing groups are created under an organizational unit that isn't defined as a purchasing organization. They appear "free-floating" since they are not assigned to a particular purchasing organization.
In sourcing transactions (e.g., bid invitation, auction), the list of purchasing groups from which I can choose from depends on the purchasing organization I select. Is there a way to include the "free floating" purchasing groups in the drop-down list?
Thanks and regards,
Joy

Hi Joy,
Its difficult to have a P.Grp with out a P.Org assignment.
My idea would be:
Assign this P.Grp to one of the P.Orgs (lets say POrg1). Add the entire root as the responsibility of this P.Grp.
When the Purchasers in this P.Grp create a Bid Invitation, the POrg1 will be defaulted always.
At the time of saving the Bid Invitation, use the "BBP_PGRP_ASSIGN_BADI" BADI to overwrite POrg1 value with any other POrg you desire.
You may test it out.
Cheers,
Akash

How One Buyer can have access for all Purchasing Groups in classical scena

Hi,
We are Working in SRM 3.0 classical scenario and we had a problem how we can assign a One Buyer to multiple PO groups.
Though we are doing the SAP Code modification, we are not able to see the functionality of Assign to me or Work List functionality once we are claering the Purchasing Orgs.
If you have any idea which part of SAP code we can change to achieve this.
Thanks on Advance.
Murali

Hi,
See the foll threads:
Re: Purchasing Group and User Assignment
Multiple Purchasing Groups to One Person
SRM 5.0 - Assign user to multiple purchasing groups?
Assign puchaser user to multiple Purchasing groups in PPOMA
Multiple purchasing group responsibility?
BR,
Disha.
Do reward points for useful answers.

Single invoice for Multiple Purchase Orders

Hi,
How to Park the single invoice for multiple purchase orders

brother this is possible to enter one Invoice fro multiple purchase order.
call transaction MIR7, select " purchase order/Scheduling Agreement" from the PO refernce Tab. then click on arrow. give your purchase orders here.
Thanks

How to create one inbound delivery for multiple purchase order?

Hi Experts,
Please let me know how can I create one inbound delivery for multiple purchasing documents(PO or SA)?
Is there a configuration needed for this? If yes, please let me know the configuration to make this happen.
Appreciate your help on this. Right answers will be rewarded.
Thank you.
with regards,
Muthu Ganapathy.

Hi,
my situation is:
- a WM managed warehouse, society A;
- a HU managed warehouse (without WM), society B;
- a purchasing process of HU from society A towards society B.
Society B have a scheduling agreement; when a delivery schedule appears, in society A born a sales order and a delivery. After the registration of the delivery good issue, an idoc transfer information for inbound delivery creation.
This process is ok without WM, but with a WM managed warehouse the idoc has the following problem:
"V51VP - item was not found - process cancelled".
Can you help me to transfer these HU?

How to Park the single invoice for multiple purchase orders

Hi,
How to Park the single invoice for multiple purchase orders?

brother this is possible to enter one Invoice fro multiple purchase order.
call transaction MIR7, select " purchase order/Scheduling Agreement" from the PO refernce Tab. then click on arrow. give your purchase orders here.
Thanks

SRM Workflow for external Purchase requisitions ECC

Dear experts,
We are in SRM 7 Classic scenario , ECC 6. Using SRM process controlled workflow . We want to enable SRM workflow for external Purchase requisitions. As per SAP note 505030 topic 16 , approval is not triggered in SRM for external requirements. So we need to find a new solution as it's a clinet requirement.
Current scenario:
External purchase requisition created from ME51N or Plant maintenance are sent to SOCO for buyer completion. External PRs generate a SC BUS2121 EXTR in status approved.
Desired scenario:
We want those external requirements to be sent to SRM for approval (approval with completion + approval)
After implementing changes suggested in Prasannau2019s document (http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770 ) , the Workflow is still not triggered for the external PRs, the SC is created but remains in status awaiting approval. No work item is created (neither in BBP_PD not in SWI6, not in SWIA).
Can anyone provide some guidance on what else need to be changed in order to activate SRM Workflow for external PRs?
Many thanks in advance,
Nuria
Edited by: NuriaUB on Dec 28, 2011 5:14 PM

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

PR Release Strategies on purchasing group basis

Dear All,
I want to define PR Release Strategies on purchasing group basis. please suggest process.
Regards,
Mukesh Chejara
SAP

you can use Table name CEBAN and Field name EKGRP define in the characteristics and then maintain the master data in CL20N.
Regards,
qsm sap

Restrict use of multiple purchase groups in PR

Hi All,
How to restrict use of multiple purchase groups during creation of Purchase Requisition
Thanks
Diwakar

set like _ material grp assign to pur grp.
but business need to accept it, normally wont . User authori is another approach provided that much user license.

Purchasing Groups for multiple Purchase Organizations

Dear all,
in SRM 5.0 we are using two different purchase organizations which are linked to backend purchase organizations in extended classeical szenario.
When I try to assign purchasing groups linked to backend purchasing groups to both both purchase organizations I get the following error message:
>> Purchasing group xxx in system xxx already assigned to unit xxx
>> Message no. BBP_ATTR030
>>
>> Diagnosis
>> You have attempted to enter the backend ID of a purchasing group or to change an existing one. >> >> However, this backend ID is already allocated to unit xxx (organizational unit xxx) in the organizational structure.
>>
>>
>> Procedure
>> Enter a different backend ID for the selected purchasing group.
Is there a way to assign purchasing groups to more than one purchase org?
Thanks and regards
AD

Hi,
See the solution in the foll thread:
Same Purchasing group assigment to multiple Purchasing Org
BR,
Disha.
Do reward points for useful answers

Release Strategy in PR not triggered for different Purchase Groups.

Dear Experts,
For Purchase Requistion - Header Level Release Strategy has been defined with Purchase Group as one of the Characteristics(Characteristic Values are V1, V2, V3).
When PR is created for 30Line items with V1, V2 or V3 as Purchase groups independently- Release Strategy is triggered.
But when a combination of all 3 Purchase groups is used in the same PR for 30 Line items together. No Release Strategy is Triggered. All these 3 Purchase groups have been assigned for all strategies.
Thanks & Regards
Chandan H N

You are using characteristic P. Group for different RS. That means that if only one value exists, the system will be able to understand which RS to implement. If you are using more than one values for this characteristic, the system simply does not know which RS to choose and takes nothing.
More simply you are using a header data (p. Goup) for RS and you are using it in line items. This is wrong. You have to make PR's only for the respective P. Group

Workflow for PRS/Purchase order release

Dear Gurus,
I want to configure Workflow / or use std workflow for PRS/PO release. Also i want to integrate with lotus notes so that the mails will flow to Lotus mails & approval can be taken through it.
Please provide me Config setting both in customisation or server side if any.
Rgds,
Saurabh

Hi,
Do you use any workflow template? What is the template number?
Regards,
Masa

Workflow for MM purchase Requisition steps required

Dear all,
        I am trying to configure purchase requisition Workflow.
        I am working with Work flow, WS 00000038
        I have assigned agents to TS 20000162
        Now how to proceed further, do i need to maintain some more settings
        or i should try to test system.
        Regards,
        Gaurav sood

Under the assumption that things have not changed much since 4.70, here's quick introduction:
The workflow is started only when a relevant release strategy is found, so customizing of release strategies is a very important (first) step here.
In the Implementation Guide you find the customizing in the following path:
Materials Management
-- Purchasing
-- -- Purchase Requisition
-- -- -- Release Procedure
-- -- -- -- Procedure with Classification
Only the procedures with classification are relevant if you want to use workflow to notify about requisitions waiting for release.
First you must set up a classification class if that has not already been done. Derive your characteristics from the structure CEBAN. The online help is not too bad, I had never set up classifications before and managed to get it working.
If you need data that are not available in CEBAN, or you want to modify them for the purpose of determining the release strategy there is an enhancement you can implement, and there are customer fields you can use. The enhancement definition's name is M06B0002.
As an example of what you can do, I have used it to set the company code in one of the customer fields, and to change the account assignment type. However, whether you need this enhancement or not depends strongly on what data you use to determine your release procedures (a step in customizing you will get to later).
When that is done you define release groups and release codes. Release codes are defined within each release group. Whether you should use one group or several groups is often a matter of choice.
I myself prefer using several groups even if I don't have to, so long as it doesn't lead to having to define duplicate release strategies (which you will soon get to). So, if there is some characteristic that clearly separates your release strategies, e.g. the highest amount that does NOT require release etc, you can define one group for each value (group) of this characteristic.
For instance, if some company codes require release for everything worth more than 100EUR while the default is to require release from 10.000EUR you could create to release groups. None of your release strategies will be duplicates since the value from which release is required will be different and you thus need to have that as a characteristic.
You then check that the set-up of release indicators is OK, and then you are ready to start defining the strategies. Release stragies are defined within each release group, and use one or more release codes (two or more release indicators).
It is fairly self-explanatory once you get into the screens. The thing to be observant about is to not define overlapping strategies, as this will prevent the solution from working.
When you are done, and have tested the solution in DEV it is time to transport it to the QA system. That's when I got a rather unpleasant surprise. The classification data are not transported, so both the characteristics and class, as well as the classification data in each release strategy had to be redefined. And in roughly two hours I have to do it again in production.
It is possible to transport classification information, it is described in SAP OSS Notes (different solutions for different versions).

How to go for multiple business group

Dear All.
This is a very common and perhaps very old question now. But I just want to check what is the common process to go through to achieve multiple business groups. We are in oracle 12.1.XX and have single business group but now looking to implement more business group for other countries in same instance. I understand most of the objects would be same and they can be reused like DFF, Locations, Lookups, Value set etc but need to focus more on RICEW components. May I request you to please share your experience on this and let me what are the mandatory steps we need to follow, like running some seeded programs, restructuring other objects, creating seprate DFF, Valueset etc.
Thank you in advance (But that dosent mean I will not thank you later on )
Avinash

Hi Vignesh,
Thanks again for your quick response..
We are not migrating employee records.. we have one business group already and we want to create new business group for newly aquired company which is in other legislation. So just want to know what would be impact on existing BG and what are the objects we can reuse. For example we need to create New responsibilities, Menu, functions, job, position, person type etc.. Similarly we can use existing location, valuesets from existing BG in our new BG. Like this we want to create a list first so that we can plan our implimanation and come up with timeline..
I hope it is clear now.
Thanks,
Avinash

BID Invitation after create is avaiable for all purchase groups

Hello,
    I need help to solve the follow problem:
    I created a BID using item from a SC, the data is normal, but the BID is visible by all purchase groups.
    I tried fill the field source_rel_ind in table bbp_pdigp with 'X', but the problem persists.
Roberto Aran.

Hello DInesh,
      I found a solution for this case using the BADI BBP_AUTHORITY_CHECK, this BADI verify each purchase group of each document and with the control of sy-subrc i can hide de document for the purchaser.
      Thanks for help me.
Regards.
Roberto Aran.

Workflow for PR release for multiple purchasing groups

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