Workflow - Force Document Attachment for Journal Entries

Is there a way to use workflow to force a user to attach a document prior to posting to the GL?  If this posting should be in another forum any guidance would be appreciated as well.

Hi,
ARC     Archive object (image)
BIN     Binary document
OBJ     Business object
URL     Link to Internet/Intranet
RAW     SAP editor document
SCR     SAPscript document
bmp     mspaint.exe
doc     winword.exe
hlp     winhlp32.exe
Edited by: raghunath shyamala on Jul 30, 2008 8:18 AM

Similar Messages

  • Manual Document Number for Journal Entry

    I tried to upload invoices via DTW. I used manual doc. series for those invoices. SAP automatically creates a journal entry for every invoice but with it's auto numbering series. How can I use manual number for journal created by system? Thank's a lot.

    Hi,
    as far as I know, there is no manual option series like in document e.g. sales order.
    you could create new series and it is intended to manual operation of journal entry. By using this way, we can manage and differentiate the journal entry document numbering. Which one is for document accounting transaction journal and memorial journal (manual journal).
    Rgds,
    (http://tech.groups.yahoo.com/group/SBO_Knowledge_Village/ )

  • Series not defined for journal entry

    Hello Sir
    I have defined two series namely "SCPL"  and "New1"
                    Start No    Last No
    SCPL        10001       3000
    New1         3001        30000  
    Now i have made "SCPL" series as default for A/R Invoices and "New1" series as default for rest of the documents like A/R Credit memo,Journal Entry  etc...  
    Now when I try to add an A/R Invoice , it gives me error message "Series not defined for journal entry"..??    But i have defined New1 series as default for Journal Entry

    Hi,
    In the series defined for journal entry,set document series as default for which default journal entries will be posted automatically.
    Ex.For delivey,return,invoice journal entry will be generated automatically,so if you a series like JESYS08 indicating system automated journal entry.This series should be set as default.
    If you have further issue let me know.

  • DTW - Series not deifned for Journal Entry

    2007B
    Importing AP invoices thru DTW.
    using Document Series
    The document series assigned for AP Invoice is "APINV" and the same document series is selected for JE also.
    The code for APINV is "7"
    The field in DTW to define the document series is "Series" and the series code is given (eg : "7")
    DTW gives error "series not defined for Journal Entry Application defined or object defined.."
    where as when tried to create an AP Invoice manually, it was successful.
    what could be the issue?
    vijay

    I managed to find the issue.
    IN the DTW template,
    the field, "handwritten' was tYES, which I changed to tNO as we follow document series and numbering series.
    nothing is entered in the  'docnum' field.
    now I get the error " to generate this document, first define document series'
    vijay

  • Document numbering of Journal Entry problem

    Hi,
    I've set document numbering format of all documents by related with period indicator. Document number format of all documents such as A/R invoice, A/P invoice, etc is correct except Journal Entry. It is still running by series of default but not relate with peiod indicator which specified in document numbering set up. Please suggest me how to solve or there is any restriction for Journal Entry?
    Thanks you in advanced.

    Thanks Thanga Raj.K  for your response.
    I've already defined period indicator in document number series for JE document. And period indicator is related to posting period. When I create JE, document number series is not changed to relate with posting period. But for other document ( ex. A/R invoice), document number series is changed to relate with posting period automatically. I'm not sure what wrong with JE or there is restriction or not.
    Thanks,

  • Set the orgin document on a Journal Entry

    I don't see this exposed in the DI has anyone been able to set the orgin document on a Journal Entry (baseref field)

    ...when you go to the database documentation in SDK Help Center you will find all "valid values" - if any - for the fields.
    For BaseRef you should IMHO only find other "Marketing Documents" listed - and only the reference to the last referenced (remember that e.g. you can have multiple Delivery Notes for a single Sales Order).
    I never heard that Journal Entries could be actively linked to "Marketing Documents" - it works just "vice versa":
    When you post an A/R Invoice this will automatically generate a Journal Entry and link it to the Invoice - but via the field JrnlMemo - not BaseRef!
    However, you could add a UDF to fill in such information if you need it.
    HTH,
    Frank

  • Creating a file to be used by report ROIUH_LOAD_JEINTF for journal entry

    Hello everyone,
    My doubt is related to the PRA module -
    I have to create a file to be used by program ROiUH_LOAD_JEINTF for journal entry creation. There are other programs also creating a similar file to what I am expected to create.
    When I observe the existing programs, they have not used OPEN DATASET statement, instead directly used the TRANSFER dataset and then CLOSE DATASET.
    What that does is it creates a file on the app server in a different format with only 1 line even if there may be like 10 lines of journal entry. The file mainly contains # which seems like some internal coding by the system.
    When I tried using the OPEN DATASET statement, it wrote all the lines to the app server that were there in my internal table.
    However, when I do not use the OPEN DATASET statement, it creates a file with just one line and maily # instead of the actual data from internal table.
    Can any one explain what difference does it make to the system when we do not use the OPEN DATASET statement.
    You help would be highly appreciated.
    Thanks and Regards,
    Shipra.

    Hello Satish,
    Thank you for your response.
    I think I was not clear enough about my doubt. I do not have any confusion about what OPEN DATASET would do.
    In my case, there is a file being written to the app server without using an OPEN DATASET for OUTPUT statement. The Z program directly calls a TRANSFER statement.
    The file that is created on the app server looks like:
    7042008-11-01                   000200100840 ######RD##################203               #### #####10012888                #####RI01            MC3                                                                               
    This file is used by the program ROIUH_LOAD_JEINTF. There are several lines in the internal table for Journal Entry creation but only 1 line shows in the file. However, when you debug the program ROIUH_LOAD_JEINTF with the above filename, you would see that it takes up all the JE lines that were passed from the previous program (the Z program) which created this file.
    However, when I changed the Z program to have an OPEN DATASET statement, it had all the lines displayed in the file, the file was very readable.
    I just wanted to know how does the system write to app server when no OPEN DATASET statement is written in the program.
    Hope I am clear this time. Thanks again.
    Regards,
    Shipra.

  • Document types for late entry using bar code

    Hi,
    We want to enable bar codes for Delivery document types for late
    archiving.
    We got the same for slaes order type in below mentioned path
    SPRO --> Sales and Distribution --> Data transfer and Archiving -->
    Assign document type --> Document types for late entry using bar code
    or Transaction code VNOP.
    We want similar transaction for delivery document type i.e. LF also so
    that we can assign archive document type for the same.
    Thanks,
    Preethish

    Hi Alex,
    For Character devices, you have to use SAPConsole. 
    For GUI devices if you want to use online, it should be ITSMobile(Earlier this was WebSAPConsole).
    Thanks.
    with regards,
    Muthu Ganapathy.

  • Approval Process For Journal Entries

    We are increasingly being asked to configure approval process for Journal Entries, especially from our larger customers. A move in the right direction was the addition of Stock. However no such addition was mode for journals. Has anyone developed such a solution or can Development give some indication as to where or if this requirement is on the consideration list.
    Responses would be appreciated.
    Earl

    No replies to closed.

  • Add-On connection for Journal Entry - Failed to Connect to SBO Common

    We have a customer (SAPBO 2005A SP01 PL29) with some specific requirements that required an add-on running in the background to monitor the addition of Goods Receipt PO's to the system. When the GRPO is successfully added, the Add-On will (behind the scenes) create an appropriate Journal Entry through the SAP DI. One of the issues that we encountered during the development of this functionality was that when it was tested by users, they weren't authorized to access the Financials module or the Journal Entry screen. What we ended up doing was creating a secondary connection (vCompany) in the DL pulling the information from the encrypted user information from SAP the Add-On used to connect, but utilizing a management level user ID and password. Once that connection has been made, the Journal Entry is added through the DI and that secondary connection is disconnected.
    The problem that we're encountering is this. When the users are logged into SAP Client with an regular user, and the GRPO adds, the secondary connection fails and returns a message of "Failed to Connect to SBO-Common". However, if the user is logged into SAP as an adminitrative level user and the GRPO is added, the secondary connection is successful and the Journal Entry is created. The secondary connection is strictly used for the JE. Here's the code (VS.Net 2005) for the secondary connection:
    vCompany = New SAPbobsCOM.Company
    vCompany.UseTrusted = True
    vCompany.language = SAPbobsCOM.BoSuppLangs.ln_English
    vCompany.CompanyDB = oCompany.CompanyDB
    vCompany.UserName = "XXXXX"
    vCompany.Password = "YYYYY"           
    vCompany.Server = oCompany.Server
    vCompany.DbServerType = SAPbobsCOM.BoDataServerTypes.dst_MSSQL2005
    lRetConnect = vCompany.Connect()
    Where "XXXXX" would be the appropriate management level SAP User Name and "YYYYY" would be that users password.
    Has anyone else had this kind of issue where you needed a secondary connection with management level access behind the scenes to accomplish something in SAP and had problems getting it to connect? Any thoughts or ideas would be greatly appreciated.

    Hi Dennis,
    what you can try is to make a untrusted connection
    oCompany.UseTrusted = False
    and set the DBUser and Pwd
    oCompany.DbUserName = "sa"
    oCompany.DbPassword = "insertpwd"
    lg David

  • DMS Document Attachment for Z Transactions

    Dear All,
    I have a Z transaction ( Module Pool ) , its getting used for some customer business process which is not mapped in sap. now my user requirement is that he wants to attach some documents ( diff types ) to that ztransaction like DMS functionality for normal business transactions.
    Please help me to achieve this..
    Regards
    Gee

    What do you mean by DMS type document attachment to the t-code powered by a Z-program? Can you elaborate on the requirement?
    What type of module pool is this? Are you trying to build a report using it?

  • Is there a CI for journal entry?

    Looking to see if there is a prebuilt CI for creating journal entries. If not, what would be the best component to create a CI from?

    Thanks, I downloaded an older version of it, but at least now I can see my journal.
    R

  • How to update Ref fields in JDT1 for Journal Entries update

    Hi Forum,
    I am this situation:
    While Creating Journal Entries using DTW:
    ==================================
    I can create Ref1 and Ref2 data at JE Header level using OJDT DTW template.
    I can not update Ref1 and Ref2 (different from Ref1 and Ref2 data at header level) at line level using JDT1 template. No error in DTW, all successful, however, the Ref1 and Ref2 data at line level is copied from header level.
    While updating using JDT1 DTW Template:
    ===================================
    I thought may be DTW can update since the entries are present. It does not even do that. That is DTW does not update Ref1 and Ref2 data on JDT1 line level even with update DTW. Just to ensure I am using right template etc. I tried to update the due date and it seems to work.
    Note: While entering manual Journal Entires directly on SAP B1, I could put different Ref1 and Ref2 at header and line levels.
    Thanks for you help.

    hi
    u may use the follwing fields to do it
    RecordKey     LineNum     AccountCode     ContraAccount     CostingCode     Credit     Debit     DueDate     LineMemo     ShortName
    RecordKey     LineNum     AccountCode     ContraAccount     CostingCode     Credit     Debit     DueDate     LineMemo     ShortName
    1     0                         3274426     20110430     Basic     520010
    1     1                         1344031     20110430     Hra     520020
    1     2                         229251     20110430     Convey     520030
    1     3                         631301     20110430     Bonus     525020
    1     4                         2128839     20110430     Spl All     520040
    1     5                         44003     20110430     CCA/Outlocation     520050
    Regards
    Manish

  • Approval for Journal Entries

    Hello Experts,
    Is it possible to apply approval templates for a journal entry??If yes how??

    Hi Divya..........
                Its not possible to have approval procedure for JEs
    For that you have to use journal vouchers where in you can save the JEs and get it approve from the authorised person.
    Regards,
    Rahul

  • Approval Procedures for Journal Entry

    Hi all,
    My client requirement is that they want to have Approval procedures of Journal Entry. As i know we dont have approval procedures for JE so is there any work around for that. Please let me know waiting for your reply.
    Thanks & Regards,
    Murtuza Ahmed.

    hi murtaza,
    Apply Full Authorization to Journal Vouchers,
    Apply No Authorization to Journal entry for non super users.
    Journal Vouchers can be approved/posted by Super Users.
    Jeyakanthan

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