WORKFLOW: Immediate triggering of email on task creation

HI Experts,
My requirement is triggering of email to same user who has received task.
Can anybody guide how this requirement can be fulfilled?
Thanks.

Similar Messages

LE-TRM: automatic and immediate TASK creation at TO creation

Hi guys,
Up to know, I succeed in creating TASK either manually in the TRM monitor or by running the report RLTRQSCHEDULER.
I'd like to know how to get the following behavior in SAP LE-TRM (Task and Resource Management) module : automatic and immediate task creation in TRM at TO (transfer order) creation in LE.
Does anyone know how to set this up?
Thx a lot in advance for your valuable inputs.

Activate this BADI and set up Request Scheduler program as a background Job.
method IF_EX_LTRM_RQST_GLOBL_SCAN~RQST_GLOBL_SCAN.
TYPE-POOLS: TRMGC.
DATA: lt_where_tab   TYPE ltrqt_it_where,
        lv_where_line TYPE ltrqt_where.
data: lv_pick(3).
clear: lv_where_line.
lv_where_line = 'rqact IN (trmgc_rqact_removal, trmgc_rqact_putaway, trmgc_rqact_replen, trmgc_rqact_move)'.
append lv_where_line to et_where_tab.
lv_where_line = 'rqact IN (trmgc_rqact_removal, trmgc_rqact_putaway,'.
append lv_where_line to et_where_tab.
   clear: lv_where_line.
lv_where_line = 'trmgc_rqact_replen, trmgc_rqact_move)'.
append lv_where_line to et_where_tab.
endmethod.

Emails not going when workflow auto triggers

Hi
I have a SPD workflow which contains send email action . When I run from the list item >> Workflows >> Start Workflow ...it is working and sending email without any issues . When I try to run the same workflow using power shell script , workflow
is able to run fine.... but email is not going and logging error message as below . Please help
The e-mail message cannot be sent. Make sure the outgoing e-mail settings for the server are configured correctly.
Srini

Hi Shahukaru,
Is "Sending email" action configured to send mail to a user filed(e.g. item Creator, or a custom user or group type column value)?
Would you mind to share the PowerShell code you used to trigger the workflow for reproducing the issue?
Have you tried to run PowerShell code with another account？
Is there any related useful ULS for helping toubleshoot the issue?
Thanks
Daniel Yang
TechNet Community Support

Unable to receive an email by task scheduler on audit failure in windows server 2008 r2 security log

Deal All,
I am sorry in advance if i would be on wrong forum, i have created a task on Server 2008 r2 Domain controller that when an audit failure event triggered in windows security log then an email should reach on my email ID, but unfortunately, nothing happen
on audit failure.i receive no email from task scheduler.
kindly suggest me to resolve the issue. I have created Email task on event ID 4771.
Thanks.
Zeeshan Ibrahim Network Administrator

Hi Zeeshan,
I have found a hotfix against the same error messages, though it applies to Windows Vista and Windows Server 2008, I am not sure if it will work on your machine.
Please refer to this KB article below:
Duplicate triggers are generated incorrectly in scheduled tasks in Windows Vista or in Windows Server 2008
http://support.microsoft.com/kb/2617046
Please feel free to let us know if this hotfix couldn’t help you fix this issue.
Best Regards,
Amy Wang

Workflow not triggering when changing Item-level Permissions in Sharepoint 2013 list

Scenario:
We have a custom list in Sharepoint 2013 that we use for Case Management. We have a workflow that triggers on a created item generated from an email. The user then gets a reply with a link to his own case.
I want the users only to be able to see their own cases and no one elses. When I change this under
Advanced Settings under List Settings and
Item-level Permissions and set them to Read items that were created by the user
and Create items and edit items that were created by the user
the workflow doesn´t trigger.
How can I resolve this? I've tried every possible out-of-the-box permissions but with no result. Help!
Thanks in advance!
// Browncreek

When you're testing , remember you cant trigger declarative workflow from the System Account - you need a general user account for auto-trigger workflows. Good luck!
Chris McNulty MCSE/MCTS/MSA/MVTSP | blog http://www.chrismcnulty.net/blog | twitter @cmcnulty2000 Microsoft Community Contributor Award 2011
Hi, I have the same problem. Except that I am not using an email to create a new item. The item is created by members of a SharePoint group that have Contribute access to the list. When use the same settings i.e.
Read items that were created by the user and Create items and edit items that were created by the user,
the workflow does not trigger. If I set it back to Real all items and Create
and Edit all items, it triggers the workflow.
Please help me resolve as I have rolled this out to pilot users and am having this trouble.
Thanks,
Vishal

Workflow sends the same email twice

I created in Sharepoint Designer a workflow to send an email when a new item is created, but i recieve the same mail twice at the same time. Can somebody help me?
workflow:
email Lukas Kuypers
then add 30 days to today (save in variable datum)
then pause to variable datum
then delete current item
then stop workflow

Hi,
Per my understanding, a custom SharePoint Designer workflow send an email twice when there is only one send email action in it.
A possible reason is that the workflow has been triggered twice. Sometimes, due to the performance issue of the SharePoint Server, even after a workflow instance is
finished, the item submitting is still during processing which triggers another workflow instance and send the second email again.
As a workaround, you can add one step at the end of your workflow to pause the workflow for a few minutes for a test.
A link about the similar issue with explanation in details for your reference:
https://sharepointnomad.wordpress.com/tag/duplicate-notifications/
Feel free to reply if there is any progress.
Thanks
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

How does a workflow get triggered when we create a Shopping cart

Hi all,
In SRm how does a workflow gets triggered when we create a Shopping cart...what i mean is that in r/3 we use changedocument object or function modules etc..likewise in srm how the wf gets triggere...can anyone help me.
Thanks&Regards,
Hari

Hi martin,
yes i accept that in SRM also workflows are all started by event...what i mean is in R/3 we go for Change document object(swec) or some other method for event creation...like that in SRM what is there?Just whenwe create a Shopping cart How the workflow is trigerred...suppose if it is trigerred using fm swe_event_create where they might have called the function module.
Thanks&Regards,
Hari

Group Policy - Computer preference - Schedule task creation

Hello,
We are getting error while applying schedule task creation GPO (from Windows 2012) to system windows 2008 R2.
Group Policy object did not apply because it failed with error code '0x80041316 The task XML contains an unexpected node.' This error was suppressed.
As recommended in many threads, we have made the settings to run the schedule task with user which is "NT Authority\System" (selected user manully from Damain -> Building group -> System). After changing, we observe that task is getting
created but we keep on getting warning messages in event viewer. In GPO -> schedule task -> setting is to "update" schedule task (not create or replace).
Below is excerpt from traces file while applying GP.
-------2015-02-11 09:41:22.976 [pid=0x35c,tid=0x934] RunOnce value created [SUCCEEDED(S_FALSE)]
2015-02-11 09:41:23.039 [pid=0x35c,tid=0x934] RunOnce value created [SUCCEEDED(S_FALSE)]
2015-02-11 09:41:23.039 [pid=0x35c,tid=0x934] RunOnce value created [SUCCEEDED(S_FALSE)]
2015-02-11 09:41:23.039 [pid=0x35c,tid=0x934] Read GPE XML data file (3146 bytes total).
2015-02-11 09:41:23.039 [pid=0x35c,tid=0x934] RunOnce value created [SUCCEEDED(S_FALSE)]
2015-02-11 09:41:23.070 [pid=0x35c,tid=0x934] RunOnce value created [SUCCEEDED(S_FALSE)]
2015-02-11 09:41:23.085 [pid=0x35c,tid=0x934] Properties handled. [ hr = 0x80041316 "The task XML contains an unexpected node." ]
2015-02-11 09:41:23.085 [pid=0x35c,tid=0x934] Error suppressed. [ hr = 0x80041316 "The task XML contains an unexpected node." ]
2015-02-11 09:41:23.085 [pid=0x35c,tid=0x934] Completed get next GPO. [SUCCEEDED(S_FALSE)]
2015-02-11 09:41:23.085 [pid=0x35c,tid=0x934] WQL : SELECT * FROM RSOP_PolmkrSetting WHERE polmkrBaseCseGuid = "{AADCED64-746C-4633-A97C-D61349046527}"
2015-02-11 09:41:23.101 [pid=0x35c,tid=0x934] Purged 2 old RSoP entries.
2015-02-11 09:41:23.101 [pid=0x35c,tid=0x934] Logging 2 new RSoP entries.
2015-02-11 09:41:23.101 [pid=0x35c,tid=0x934] RSoP Entry 0
2015-02-11 09:41:23.117 [pid=0x35c,tid=0x934] RSoP Entry 1
2015-02-11 09:41:23.117 [pid=0x35c,tid=0x934] Completed get GPO list. [SUCCEEDED(S_FALSE)]
Any input will be helpful.
Thank you.

Hi Martin,
Please find it below
<?xml version="1.0" encoding="UTF-8"?>
-<ScheduledTasks clsid="{CC63F200-7309-4ba0-B154-A71CD118DBCC}">-<TaskV2 clsid="{D8896631-B747-47a7-84A6-C155337F3BC8}" removePolicy="0" userContext="0" uid="{1E0044F0-305A-48ED-A432-DDF4E5AB50BC}"
changed="2015-02-11 09:07:27" image="2" name="AssetExplorer">-<Properties name="AssetExplorer" logonType="S4U" runAs="NT AUTHORITY\System" action="U">-<Task version="1.2">-<RegistrationInfo><Author>domain2\useradmin</Author><Description>Asset
Explorer</Description></RegistrationInfo>-<Principals>-<Principal id="Author"><UserId>NT AUTHORITY\System</UserId><LogonType>S4U</LogonType><RunLevel>LeastPrivilege</RunLevel></Principal></Principals>-<Settings>-<IdleSettings><Duration>PT5M</Duration><WaitTimeout>PT1H</WaitTimeout><StopOnIdleEnd>false</StopOnIdleEnd><RestartOnIdle>false</RestartOnIdle></IdleSettings><MultipleInstancesPolicy>IgnoreNew</MultipleInstancesPolicy><DisallowStartIfOnBatteries>false</DisallowStartIfOnBatteries><StopIfGoingOnBatteries>false</StopIfGoingOnBatteries><AllowHardTerminate>false</AllowHardTerminate><AllowStartOnDemand>false</AllowStartOnDemand><Enabled>true</Enabled><Hidden>false</Hidden><ExecutionTimeLimit>P1D</ExecutionTimeLimit><Priority>7</Priority></Settings>-<Triggers>-<CalendarTrigger><StartBoundary>2015-02-05T23:00:00</StartBoundary><Enabled>true</Enabled>-<ScheduleByDay><DaysInterval>1</DaysInterval></ScheduleByDay><ExecutionTimeLimit>P1D</ExecutionTimeLimit></CalendarTrigger></Triggers>-<Actions
Context="Author">-<Exec><Command>\\domain\NETLOGON\Global\mycommand.cmd</Command></Exec></Actions></Task></Properties></TaskV2> -<TaskV2 clsid="{D8896631-B747-47a7-84A6-C155337F3BC8}"
removePolicy="0" userContext="0" uid="{0C27559B-07A6-4F36-A400-0D769B62BE93}" changed="2015-02-11 09:16:50" image="2" name="AssetExplorer">-<Properties name="AssetExplorer" logonType="S4U"
runAs="NT AUTHORITY\System" action="U">-<Task version="1.1">-<RegistrationInfo><Author>domain2\useradmin</Author><Description>Asset Explorer</Description></RegistrationInfo>-<Principals>-<Principal
id="Author"><UserId>NT AUTHORITY\System</UserId><LogonType>S4U</LogonType><RunLevel>LeastPrivilege</RunLevel></Principal></Principals>-<Settings>-<IdleSettings><Duration>PT5M</Duration><WaitTimeout>PT1H</WaitTimeout><StopOnIdleEnd>false</StopOnIdleEnd><RestartOnIdle>false</RestartOnIdle></IdleSettings><MultipleInstancesPolicy>IgnoreNew</MultipleInstancesPolicy><DisallowStartIfOnBatteries>false</DisallowStartIfOnBatteries><StopIfGoingOnBatteries>false</StopIfGoingOnBatteries><AllowHardTerminate>false</AllowHardTerminate><AllowStartOnDemand>false</AllowStartOnDemand><Enabled>true</Enabled><Hidden>false</Hidden><ExecutionTimeLimit>P1D</ExecutionTimeLimit><Priority>7</Priority></Settings>-<Actions
Context="Author">-<Exec><Command>\\domain\NETLOGON\Global\mycommand.cmd</Command></Exec></Actions>-<Triggers>-<CalendarTrigger><StartBoundary>2015-02-05T23:00:00</StartBoundary><Enabled>true</Enabled>-<ScheduleByDay><DaysInterval>1</DaysInterval></ScheduleByDay><ExecutionTimeLimit>P1D</ExecutionTimeLimit></CalendarTrigger></Triggers></Task></Properties></TaskV2>
</ScheduledTasks>

Avoid email on task assignment

I do NOT want an email to be sent when a task is created and assigned. Is it possible to do so from SPD using 2013 WFM?

Hi,
According to your post, my understanding is that you wanted to avoid email on task assignment
It is impossible to prevent sending email on task assignment.
By design in SharePoint, when you create a task in the workflow, it wll send an email to the Assigned To.
Here is a similar thread for your reference:
http://social.msdn.microsoft.com/Forums/en-US/4531b159-9e9e-4b57-89ba-e0b1111cfe2a/singletask-activity-in-sharepoint-2013-workflow-send-assignemnt-email?forum=sharepointdevelopment
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

Workflow getting triggered many times

Hi all ,
I m working on Travel management workflows. I have set the triggering event as BUS2089->Created . But Whenever I m saving a travel request , it is triggering the workflow which is not desired .
How can this be rectified ???
Thanks ,
Sonu.

See,
I analysed the problem earlier.
I switched on the EVENT TRACE and ran one TRIP CREATION cycle. I can find that BUS2089 - REQUESTCREATED event is triggered. Well, as per our scenario, I changed that Created Trip, and I can still find the BUS2089 - REQUESTCREATED event even for this action also.
And If I am not wrong this workflow gets triggered for BUS2089 - REQUESTCREATED event(refer your Trip WF Basic Data-Start Events).
So, to avoid this problem, I have used a USER EXIT for TRIP to trigger my WF manually.
Please refer the enhancement FITR0003 for the TRIP Userexit.
I hope this should clear your problem as myn.
Regards,
Raja Sekhar

Workflow to send an email any time assigned to has changed

I have a task library where it is common for the assigned to column to be changed and i just want to be able to send an email to the assigned to anytime it changes. How can i accomplish this with eiter OOTB or designer?

Hi Kyle,
You will need 2 workflows, for this to achieve, on tasks list.
On item Created event only(WF1)
On item Updated event only(WF2)
At first create a list called “Task Tracking” with two columns (1.Title
and 2. Assigned To Field )
In WF1 just create an item in a list (Task Tracking) where
Title:                              current item
(tasks) -> ID
Assigned To Field :     current item
(tasks) -> Assigned to
This stores task ID and person’s name to whom a task is assigned.
In WF2 insert if condition (any value equals value)
IF current item (tasks) -> assigned to not equals (task tracking -> Assigned To Field
where title (task tracking) = current item (tasks) -> ID )
Then send an email
Then Update item in task tracking (Assigned To Field = current item (tasks) -> Assigned To
where title (task tracking) = current item(tasks) -> ID ).
Note: This step will store the new value of a user to whom the task is reassigned in “task tracking” list.
Then Stop the workflow
Else
Stop the workflow
Hope this helps. If you have any doubts please post them.
Regards,
Raviraj

To make changes in the subject of Email for PO Creation...

Hi ,
We have done configuration in NACE for simple mail to be sent when a PO is created . i want to change the subject of Email for PO Creation...
Please help me in this regards
Regards
R/Ragu
Useful answers will be rewarded

Hi,
In NACE, select your output type and double click on the option for Mail title and Texts in the navigation area on the left side of the screen. Here you can maintain the Subject for your E-mail.
Cheers!

Workflows not triggered when documents are created in Doc Set via Content Organizer

The following is my scenario:
A document set (containing several documents) is created in Library A on Site A
Using Send To, the Document Set is sent to the Drop Off Library on Site B (a different Site Collection)
A Content Organizer rule then moves the Document Set and its documents to destination Library B
In Library B I have defined a workflow (using Visual Studio 2012) that is triggered when new item is create
When the Document Set arrives in Library B from the Drop Off library (i.e. when the Content Organizer moves the Doc Set to Library B), the workflow is triggered (and executes) on the Document Set, but it is NOT triggered on the documents within the Document
Set. How can I get the workflow to trigger on the documents within the set when they are created via the Content Organizer rule?
The interesting thing is that if I manually add another document to the Document Set in Library B, the workflow is triggered on that document. It just does not trigger when the documents are created via the Content Organizer.

Hi,
In edit Content Organizer rule page, I see there is an option as Automatically create a folder for each unique value of a property:
However, unlike the drop down used in the property based filters above, this drop down *only* contains properties that are required by your content type.
This is done to prevent adding folders that have no values for a property.
If you need to put similar documents to the same folder, you could consider making use of this feature.
Regards,
Rebecca Tu
TechNet Community Support

Workitem button is not comming in swel though the workflow gets triggered

Dear All,
I have copied the std wf WS20000075 and doing customization for po release as per my clients requirement. Once PO is being created in ME21N i am able to see the event trace in SWEL , but its showing an error , " Import container contains errors (are any obligatory elements missing? " .and no workitem button is comming in SWEL so that i am not able to see the workflow log .
so that though the workflow gets triggered , i am not able to trace it .
I have gone through the solutions given in sdn , but i didn't get any solution for my issue.
Hope to get a positive solution for this soon.
Thanks
prabhudutta

This is error in ECC 6.0 for BUS2012.
For the time being I am using solution which I have given in this thread but rigid solution is to raise an OSS note.
I myself will raise an OSS but before would like to debug and find out what it is expecting exactly so i said use SWUE to find what went wrong.
Cheers
Jai
I am having the same error, it goes into error for ECC6.0 version. I have not got chance to see why it is happening?
any way for the time being you can do this : go to SWE2 and for given business object and receiver type, change the settings of "Behaviour upon error feedback" from "default" to "do not change linkage" so every time atleast event will trigger and so workflow, yeah ofcourse event will be queued in SWEAD. So final solution is an OSS
NOTE:
Check this thread, Glauco has given OSS note 797775
/thread/781604 [original link is broken]

Can workflows be triggered by Web Service updates?

Hi,
From our testing it appears that the workflows are not triggered by updates via the web services. In particular we have a workflows as follows:
Workflow Name: Opportunity Contact Role Delete
Record Type: Opportunity Contact Role
Trigger Event: When record is deleted
Action Name: Opportunity Contact Role Deleted
Action Type: Integration Event.
The workflow is triggered correctly when we manually delete an Opportunity Contact Role via the CRM on Demand Opportunities details page, but is not triggered when we delete an Opportunity Contact Role via the Web Services. can anyone confirm this?
Thanks
John

Hi !
I can tell that WebServices are triggering workflows. I have many workflow that trigger when a new SR is created and the action is to assign a book of business. And today we have webservices creating SR and the books are correctly assigned by the workflows.
Furthermore, you have a function you can use in the workflow condition which allows you to exclude the WebServices manipulation, in order to not trigger the WF if it's by webservices. So I think that if such a function exists, it means that in standard, the workflows are triggered by webservices actions.
Hope this will help, feel free to ask more !
Max

WORKFLOW: Immediate triggering of email on task creation

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