Workflows not triggered when documents are created in Doc Set via Content Organizer

The following is my scenario:
A document set (containing several documents) is created in Library A on Site A
Using Send To, the Document Set is sent to the Drop Off Library on Site B (a different Site Collection)
A Content Organizer rule then moves the Document Set and its documents to destination Library B
In Library B I have defined a workflow (using Visual Studio 2012) that is triggered when new item is create
When the Document Set arrives in Library B from the Drop Off library (i.e. when the Content Organizer moves the Doc Set to Library B), the workflow is triggered (and executes) on the Document Set, but it is NOT triggered on the documents within the Document
Set. How can I get the workflow to trigger on the documents within the set when they are created via the Content Organizer rule?
The interesting thing is that if I manually add another document to the Document Set in Library B, the workflow is triggered on that document. It just does not trigger when the documents are created via the Content Organizer.

Hi,
In edit Content Organizer rule page, I see there is an option as Automatically create a folder for each unique value of a property:
However, unlike the drop down used in the property based filters above, this drop down *only* contains properties that are required by your content type.
This is done to prevent adding folders that have no values for a property.
If you need to put similar documents to the same folder, you could consider making use of this feature.
Regards,
Rebecca Tu
TechNet Community Support

Similar Messages

925685 - Approval process is not triggered after documents are added

Hi there,
I was wondering if anyone found already a solution for the following problem.
According to SAP Note: 925685 - Approval process is not triggered after documents are added.
Within our SAP application, we want to approve purchase orders for departments based upon the document total.
I was very astonished that employees are able to add a PO which will not trigger an approval stage and after the document is added, they have the possibility to change the document and at the update moment no approval will be started even if the document meets the approval requirements.
Therefore I really want the flexibility to give users the possibility to change their PO.
Meanwhile, documents which are added under approval, are also locked for changes, although this is another question it is also pretty annoying!
I hope anyone has already found a method or work around for the stated problems above.
(We are using SAP 8.8 PL 20)
Thanks in advance.
Kind regards,
Marcel

Hi Kambadasan,
Thank you for your reply
I'm sorry but I know how the approval templates work and they are configured correctly, however as SAP also mentioned in their own Note, this is due to the lack of SBO that SAP has such behaviour.
Hi Gordon,
Thanks for your reply.
Unfortunately I have not found the post you mentioned...
I will post my issue alson on the topic you mentioned.
Hopefully they found a solution or maybe version 8.81 will solve the problem.
Thanks a lot!!
Kind regards,
Marcel

Workflow not triggered when i have changed the PO

Hi,
We have custom fields (Price) in PO Header as well as in item. when we update in header the price should get distributed to items.
we have custom workflow evernt (changed) to update the items if user change in header. But the issue is if user changes the items and save the po, it is not updating immediatly. after we come back to Purcahse Order and save the purcahse order again then it updates the table.
Is there any reason why the event is not triggered when the PO was changed initially.

Hello,
"We have custom fields (Price) in PO Header as well as in item. when we update in header the price should get distributed to items. "
If you update a price in the header, how/why would that be distributed to the items? Is this a total price of the whole PO? Why not just have it in the header?
"we have custom workflow evernt (changed) to update the items if user change in header."
OK. Strange, but OK.
"But the issue is if user changes the items and save the po, it is not updating immediatly"
I thought it was supposed to happen when the users changed the header, not the items.
If you really have a workflow to update the items when the header is changed, then maybe it's not succeeding if the PO items are locked, eg by having them on your screen. Did the worklow actually start? Any error messages?
rgards
Rick Bakker
hanabi technology

Workflow not triggering when changing Item-level Permissions in Sharepoint 2013 list

Scenario:
We have a custom list in Sharepoint 2013 that we use for Case Management. We have a workflow that triggers on a created item generated from an email. The user then gets a reply with a link to his own case.
I want the users only to be able to see their own cases and no one elses. When I change this under
Advanced Settings under List Settings and
Item-level Permissions and set them to Read items that were created by the user
and Create items and edit items that were created by the user
the workflow doesn´t trigger.
How can I resolve this? I've tried every possible out-of-the-box permissions but with no result. Help!
Thanks in advance!
// Browncreek

When you're testing , remember you cant trigger declarative workflow from the System Account - you need a general user account for auto-trigger workflows. Good luck!
Chris McNulty MCSE/MCTS/MSA/MVTSP | blog http://www.chrismcnulty.net/blog | twitter @cmcnulty2000 Microsoft Community Contributor Award 2011
Hi, I have the same problem. Except that I am not using an email to create a new item. The item is created by members of a SharePoint group that have Contribute access to the list. When use the same settings i.e.
Read items that were created by the user and Create items and edit items that were created by the user,
the workflow does not trigger. If I set it back to Real all items and Create
and Edit all items, it triggers the workflow.
Please help me resolve as I have rolled this out to pilot users and am having this trouble.
Thanks,
Vishal

Workflow not triggered when called within a Dynamic Trigger of HRMS

Hello,
Requeirment :Whenever any data is updated withing the People workbench of HRMS, a notification should be sent with the following message:
Employee Number <Empno> has modified emailid from <old> to <new>.
To achieve the same a dynamic trigger has been written on per_all_people_f table
invoking a procedure with the below script:
if(nvl(P_old_MS_Value,' ')<>nvl(P_New_MS_Value,' ')) then
     insert into log_self values(P_old_MS_Value,P_new_MS_Value,l_itemkey,p_employeename);
     wf_engine.CreateProcess ( itemtype => 'HRSSA',
itemkey => l_itemkey,
process => 'IRHR_SELFSERVICE_CHANGE_PRC');
insert into log_not values('After Create Process');
     wf_engine.SetItemAttrText ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'CURRENT_PERSON_DISPLAY_NAME',
avalue => p_employeename);
insert into log_not values('After CURRENT_PERSON_DISPLAY_NAME');
wf_engine.SetItemAttrText ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'IRHR_OLD_VALUE',
avalue => P_Old_MS_Value);
insert into log_not values('After IRHR_OLD_VALUE');
wf_engine.SetItemAttrText ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'IRHR_NEW_VALUE',
avalue => P_New_MS_Value);
insert into log_not values('After IRHR_NEW_VALUE');
wf_engine.SetItemAttrText ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'IRHR_ATTRIBUTE_THAT_CHANGED',
avalue => 'Marital Status');
insert into log_not values('After IRHR_ATTRIBUTE_THAT_CHANGED');
     wf_engine.SetItemAttrNumber ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'FORWARD_TO_PERSON_ID',
     avalue => 572366);
     insert into log_not values('After FORWARD_TO_PERSON_ID');
     -- set the current forward to person username attribute
     wf_engine.SetItemAttrText ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'FORWARD_TO_USERNAME',
     avalue => 'CHRISTOPHERHARRIS');
     insert into log_not values('After FORWARD_TO_USERNAME');
     -- set the current forward to display name attribute
     wf_engine.SetItemAttrText ( itemtype => 'HRSSA',
     itemkey => l_itemkey,
     aname => 'FORWARD_TO_DISPLAY_NAME',
avalue => 'Harris, Christopher');
insert into log_not values('After FORWARD_TO_DISPLAY_NAME');
     --insert into log_self values('Before Start Process');
--commit;
     wf_engine.startprocess(itemtype=> 'HRSSA', itemkey => l_itemkey);
     insert into log_not values('After startprocess');
However we find the workflow process not getting triggered. The same however happens when the script is executed sepreately and a commit is given after the Start process. Is there a way i can invoke in dynamic trigger as the dynamic trigger prohibits use of Commit.?
Pls help ASAP.
Thanks & Regards,
Gayatri Jayaraman

Hi,
The Object key which you passing to trigger is not correct. Give the full key preceded with Zero.
Regards,
Surjith

Workflow getting triggered when added/replace in Mask

Hi Experts,
We are using MDM 7.1 SP09 and we are facing an issue of workflow getting triggered when records are added or replaced in Mask..
ie whenever i am adding or replacing some records in mask workflow is triggered for most of the records ....IF i check the Workflow tab it will show all the steps maintained for that particular Workflow adn then gets deleted automatically...and strange thing is it is happening to a single user id/role and for other role this does not happen
Can anyone please help me sorting out this issue..
Regards
Nitin

Hi Ravi,
Today again I checked the scenario once again in production with both user/role and found that workflow is triggered for both users...
Also I tested in Test environment and issue is same..
I checked the Perf Tracing and found the below. Please let me know if these are triggered because of some Java...

BSEG.CREATED event not triggering when a document is posted in FB60

Hi All,
I have a requirement in which i need to post documents in FB60/FB65/FB01 tcode. But when i post the document in FB60 the event BSEG.CREATED is not triggering. I could not see any trace in SWEL. But when i park the document in FB60, FIPP.CREATED event is getting triggerd.
Can anyone tell me why this BSEG.CREATED event is not triggering.
Thanking you in advance,
satheesh.

Hi Viji,
Thanks for your quick reply.
We have maintained the required configurations in the system related to this. But still the event BSEG.CREATED is not triggering.
for this the alternative solution is to implement the BTE '1030'. But our functional team is asking us to check whey standard business object BSEG.CREATED is not triggering when we post a document. So that particular reason we are not able to find out.
Configuration maintained.
1) Created a workflow variant and assigned it to particular company code(OBWA and OBWJ).
2) Checked the 'Posting' release' and 'Release payments' checkboxes in the OBWA transaction.
3) Event linkage for BSEG is active.(SWETYPV)
Thanks,
satheesh

How does a workflow get triggered when we create a Shopping cart

Hi all,
In SRm how does a workflow gets triggered when we create a Shopping cart...what i mean is that in r/3 we use changedocument object or function modules etc..likewise in srm how the wf gets triggere...can anyone help me.
Thanks&Regards,
Hari

Hi martin,
yes i accept that in SRM also workflows are all started by event...what i mean is in R/3 we go for Change document object(swec) or some other method for event creation...like that in SRM what is there?Just whenwe create a Shopping cart How the workflow is trigerred...suppose if it is trigerred using fm swe_event_create where they might have called the function module.
Thanks&Regards,
Hari

DMS icon disable when documents are not linked

Dear friends,
Our client is having a requirement that when documents are not linked with any of the item no. of Purchase Requisition, then the DMS icon should be disabled, so that user dont have to check each and every item level of PR. If document is linked with any of the item no., then it should not get disabled.
Kindly suggest how to explore this functionality in SAP DMS.
Regards,
Punam

Try doing a Save As on the linked doc and see if that helps. I presume there is no problem accessing the links from the same machine.

Workflow not triggering automaticaly

Dear all,
I have some workflow which are working fine when I test these in SWDD t-cdoe. But on doing actual transaction these workflow are not triggering automatically.
If I go in t-code SWUE I am again able to trigger it manual for a particular document. But I do not I understand why it is automatically not triggering.
Objects are:BUS2005-CREATED AND MKPF-ASSIGNED
Please give u r ideas to sove this.
Thanks,
Dhananjaya

Hi
1 . Please check the Triggering event given are not to start the workflow if Yes then Check it is Active Or Not ( IF every thing OK here) then
2. activate trace in the trasctinon SWELS and execute the transaction.
3 . Go to transaction SWEL and execute it and check there must be the WORKFLOW with YOUR business object if it is getting triggerd.
IF Not workflow not triggerd then check the linkage in transaction SWE2.
IF above all steps are OK
Then CHECK configuration in SWU3 transaction (customise workflow setting must be done ) .
.Thanks
Deepanker Dwivedi

ChaRM: Mail not triggered when current user = mail receiver?

Dearl all:
     Ive noticed that mails are not triggered when the user who is processing a document is the same who will receive it. Is there any way to deactivate this functionality?
Thank you very much,
Federico.

Hi Miguel, how are you?
      I think it is a nice feature not sending a mail when the user who is changing the status in the one who would receive the mail in that next status. But Im in the testing pahse of implementing SOLMAN and I would like to know if this is a real feature or a flaw, and besides I would like to turn off this possible feature, just for the testing phase. This is not a big deal anyway.
    By the way, I also notice that if there is a partner assigned multiple times to a document, it doesnt trigger the mails as expected.
Best regards,
Federico.

Your Current color settings honor CMYK profiles in linked content but profiles were set to be ignored when document was created

"Your Current color settings honor CMYK profiles in linked content but profiles were set to be ignored when document was created"
I keep receiving this message on my illustrator files. They are linked to a file in Indesign that when saved as a PDF prints the wrong colors. I have been trying to fix this for two days. I have look online for answer in forums and articles and nothing works i am completely burn out, lost and angry Please help. This is a Picture book project that can not to sent to the author in this condition.

Your Illustrator files have images linked in them?
THis message tells you that color management had been set up differently when you created the document. In color management settings you have the choice if color profiles in linked images are ignored (and Illustrator uses just the CMYK numbers) or if those profiles are honored (and Illustrator converts the CMYK numbers according to the image profile and your settings into the Illustrator document's color profile).
What makes the whole thing even more complicated is that you placed the thing into InDesign.
So there might be 4 different color profiles interacting with each other:
1. the linked image's profile
2. the AI document's color profile
3. the InDesign document's color profile
4. The export profile in InDesign.
Is your color management set up and synchronized in Photoshop, Illustrator and InDesign?
Is it possible to place the images directly in InDesign? That is: create vector content in Illustrator and have photos separately? Then combine them in Illustrator?
How do you know they print the wrong colors? Just seeing them on your monitor won't tell you, unless your system is correctly color calibrated.

In my work flow Invoice Details not geting when Dispute case created?

Hai Experts,
Im Working on Dispute case Workflow in FSCM module , I Created custom workflow for that ,
when ever Disputecase created notification send to Processor and Coordinator for that i created one Zclass
write the one of the that Zclass method for sending the mail to processor and coordinator for those mail Id's,
Its working fine but the problem is on that mail i have to send the Invoice details also ,
for that im using the fm 'UDM_GET_BOR_OBJECT_KEY_INVOICE ' this FM not geting the data when dispute case is created,
its working in foreground and background, but the problem is in workflow it is not geting the invoice details.
please help me on this,,,
thanks in adv..

Hello,
"I Debug the FM, its throughs the Error
'No Configuration for the wrokflow Wfno version 0000'."
I doubt very much that the FM is showing that error. I assume you mean the workflow log.
The step that calls the task that calls the method that calls that FM, is that the one with that error message?
First check that the FM works in SE37 with the same inputs as when called from the workflow, and if it gives the expected output.
Try replacing that step with a different one to make sure there's no problem with the workflow itself. Make sure the workflow is activated without errors and do SWU_OBUF.
regards
Rick Bakker
hanabi technology

How to get the search option when we are creating new view

Hi,
How to get the search functionality when we are creating new view.
Ex:- if we see the standard component BT112S_SC. Under this
AdvancedSP is the view,
same kind of view if i want to create new view with same bol entity in my new component. I am unable to get that search functionality.
for search functionality,,i think view should inherit the super class CL_BTSRV_ADVS_CNTRL, but in my new view controller class, i am unable to find this class.
Can anybody give me some inputs on this.
Thanks,
neelam

In case you are still not able to proceed please refer the following blog.
http://blogs.moovar.com/sap/sap-crm-web-ic-create-a-new-search-view-and-result-view
Regards,
Harshit

Workflow not triggered..in client server

Hi Friends..
i have developed one workflow for po release in local system it works fine..
But i developed the same workflow in client system it was not triggered..
i checked in swue the event was triggered perfectly..
But the workflow not triggered.. if i click the workflow overview in me23n it shows
"there are no workflows that are already worked with this object" so i dont know why this problem..' occur.. this problem arises at the time time of development in local system.. but now it was cleared..at that time release strategy not maintained.. but now release strategy also maintained.. but i dont know the exact reason and how can i solve this kind of issue...
so anyone help me..urgent issue..
Thanks in advance
Gowrishankar

What is the message that you are getting for the event? Is it "No receiver entered" or something else?
Check for the event linkage between your event and workflow in SWE2. If it is not set select the checkbox "Linkage Activated" and acitivate the linkage and then try to trigger the event.
If your event linkage gets deactivated everytime you try to trigger the event, there could be some problem in binding from your event to workflow container. Check if all mandatory parameters in workflow receive data from event container.
Thanks,
Prasath N

Workflows not triggered when documents are created in Doc Set via Content Organizer

Similar Messages

Maybe you are looking for