Workflow, Role Resolution

I need an examplo of workflow that contain role resolution.

One works on the structure created for the HR plan variant, the other works on the structure created for the workflow plan variant. Of course, in many (probably most) systems, these two variants are identical, so there will not be any visible difference.
Message was edited by Kjetil Kilhavn:
Sorry, I didn't notice that you had already decided that the question had been answered satisfactorily. Still, even if it solved your problem, the correct answer is that all those PP*W transactions work on structure for the workflow plan variant.
See also Re: Plan Version (you can use SM30 to add the table entry).

Similar Messages

Regarding role resolution using evaluation paths in workflow

hi all,
Could anybody guide me on the steps needed to configure role resolution using evaluation paths in workflow. IF u could provide me with a sample it would be great.
Thanks in advance,
steve

Hi Steve,
Why dont you check the Standard rule 168. I am sure, that will give you some idea of Agent Determination. I mean, please refer the SWX_GET_MANGER function module.
In this,you can see RH_STRUC_GET is the function module that determines the required Agent/related Org Object using the Evaluation path(see the parameter - ACT_WEGID), here they have used SAP_TAGT.
I hope this helps.
Regards,
Raja Sekhar

Can PQH Roles be used as Workflow roles?

Hi
I have a requirement in SSHR Workflow to group a set of users as a role to send group notification to them. I am looking for configurable method to create role and attaching users to it. I want to know if we can use the 'Roles' form in HRMS Manager to be used for Workflow roles.
When I create a record in this form it inserts into the pqh_roles table, can we make it available in the wf_local_roles table for use with workflow?
I also tried WF Sync Local tables concurrent program but it didnt populate WF tables. Any ideas how to configure roles & users in HRMS. Thanks.

i used it about one year ago on 11.5.9, and at least that part was not giving to much troubles.

Workflow - Agent Resolution

Hi,
I have an Org Unit with a position and user assign to it.
I have to send a workitem to all the users for that position.
I have this agents in Possible agent list and have made agent assignment for the task as general.
I am getting the below message,
"Result of agent resolution does not agree with agents of task".
Can anyone help me to solve the above error.
Best Regards,
Pratima.

Pratima,
How exactly are you making the agent assignment for the dialog step? You say the position id is being determined by a background step. Are you storing the result in a WF container element? This container element must be based on dictionary type SWHACTOR with first two chars. identifying the type of Org Object (S for position) and the next 12 the value for the object. Also make sure the container element is marked for export & import in the properties tab. Then select Expression for the agent assignment and assign your container variable.
Cheers,
Ramki Maley.

Workflow roles and the worklist

All,
I need to have users that are assigned to multiple roles. It would be really nice if the user could view their worklist by role. For example, we have one role for 'normal' work to do, and another role for 'errors/problems'
items. I would like to view them (or group them) separately.
Is this possible?
Thanks,
Tim

Hi Pankaj,
Please go throug this weblog to get an idea
Browse Roles, Folders, Pages & iViews assigned to a user: EP6 SP9 and higher
For further idea, you can check this too
Create a SITEMAP for your portal
you may try this too ... http://help.sap.com/saphelp_nw04/helpdata/en/43/0f591ca1c52ba8e10000000a1553f6/frameset.htm
I followed praksh weblogs, it was very very helpful for me. Initially i made the mistake in setting sharing reference property, later I have done that. If you have any problem while developing the code reply me.
Thanks,
Sandeep Bonam.

How to Modify "Workflow Role LOV"

Hi All,
Can someone please help me, I need to Restrict the vacation rule LOV with the below functionality.
If a user is trying to set a vacation rule, Currently he/she Can Able to See all the Employees and Users, We Require View only Employee 'Payroll' or 'Operating Unit' level. not to Show All the Employees. Please help me.
Thanks and Regards
Rama

Pl see if MOS Doc 965413.1 can help

How to create Role in Workflow

Hi,
In Oracle documentation setting global workflow preferences, the Workflow Administrator should be set to A responsibility, not to A user.
My questions are:
1. How can I create A responsibility?
Is it using A PL/SQL API?Or using insert statement?
2. How can I set The responsibility for an administrator and for a non administrator?
I mean what previlege the we have to grant to an administrator responsibility and previlege for non administrator?
3. What are The differences between a Role and a responsibility?
4. In The workflow requisition demo, There are some Roles (Administrator, Manager, Worker, and Other) What are the differences between them?
5. Can I create A new Role? How?
How to set The link access previlege in Workflow Home Page?
In example I create a new Role : myAdminRole which have access to all links in workflow home page.
And I create my user Role which only has access to five stop links in the left side of Workflow Home Page.
6. How can I grant my new Role?
i.e: I create five new user: User1, User2, User3, User4, and User5.
How can I grant my admin Role to User1 and User2
How can I grant my user Role to User3, User4, User5.
Many Thanks,
Imelda

Hi,
1 - You need to define responsibilities through the System Administrator responsibility in eBusiness Suite. There probably is an API to do it, but the best way is through the GUI.
2 - You need to set the global administrator role to a responsibility you have chosen (e.g. Workflow Administrator). Any users who have been given this responsibility will be able to administer Workflows; those without it cannot.
3 - Responsibility is an eBusiness Suite term. Role is a Workflow term. As standard, eBusiness Suite responsibilities are mapped to Workflow roles, but you can create additional Workflow roles that do not map to eBS responsibilities.
4 - The different roles have differnet approval limits and hierarchies which the demo workflow references.
5 - You can create a new role either by creating a new eBS responsibility, or by calling the standard API WF_DIRECTORY.CreateAdHocRole
6 - You grant Workflow roles to users either by passing the users into the call to create the adhoc role, or by calling WF_DIRECTORY.AddUsersToAdHocRole
HTH,
Matt
Alpha review chapters from my book "Developing With Oracle Workflow" are available on my website:
http://www.workflowfaq.com
http://forum.workflowfaq.com
NEW! - WorkflowFAQ Blog at http://thoughts.workflowfaq.com

Regarding Workflow triggering event.

Hi,
Description: I have created a Object type and a event for the same by transaction SWO1, after that i have created a WorkFlow(WF) for which the triggering event is the event i have created in the Object Type. There is a report in which i have used the FM "SWE_EVENT_CREATE" and passed the Object Type, Event Name, Key field values and the creator.
Problem: When i am executing this report the FM is called and the sy-subrc after call is 0, stating that the call was succesfull, but the WF is not getting triggered when i went to transaction SWI2_FREQ to check this WF is not at all triggered. But when i tested from WF transaction SWDD it is working fine.
Could anyone please explain me on this. or is there any other way to use an event of a Object Type to trigger WF.
Thanks and Regards,
Raghavendra Goutham P.

hi gauthum,
try this chks.
Workflow Trace On/Off - SWU8
Display              - SWU9
Delete              - SWU10.
Work Item Analysis    - SWI1
Identifying workflow for the work Item :
Tx : SWI1 - Enter the workiem id which has been identified in workflow log
       The details consists of workflow of the workitem.
WorkFlow Errors :
1. Workflow Not Started           - Using Event Trace we can Identify
2. Started but No Proceeded           - Wrong Object Keys
3. Problem in Work Item Execution
     Dialog Work Item          - Agent Determinaion Error ( Position,Role,User )
                         - Role Resolution Error
                           Reqd Element would no be
                           Set in Binding
     Background Work Item      - Make Foreground and Test once Sucessfull make it Back round
rgds
nver
if hlped mark points

Workflow deadline

Hi , We had workflow deadline activated for workflows. It was modeled and had some issues with role resolution. The relevant background jobs were scheduled and running when we found out there was an issue with the role resolution. Intrim solution was to stop the background jobs.
Now we have resloved the role resolution issue and want the jobs to be running again.
Our problem is we dont want the workitems which are still not approved after 30 days. Latest start was set to only 5 days. We only want the escalation of workitems which are not worked on for the last 5 days and not the last month..
SWI2_DEAD does not provide with the list of workitems which should have been escalated.
Kind Regards,
Silver

Hi surjith kumar
Thanks for your immediate response but the link does not work.
Could you please explain how can i find the workitems which are still not worked on and should have been escalated, had the job been running.
Also is there a table i can set the status to something so that all the workitems donot get escalated when i run the job again.
Kind Regards,
Silver

Terminating Event in PO Release Workflow. Workitem is not terminating

Hi WF Experts,
I have done Purchase Order Release Workflow with 10 level release With 2 days dead line. Since standard release supports only 8 level release i have opted for Role Resolution Via User Exit 9 . and i am picking release codes from ztable.
I was working fine till now.But suddenly end users are facing problem that workitem is not terminating even after they have released the PO.
What could be the issue what is the terminating event for PO Release workitem.
Please suggest me how to resolve this issue.
Regards,
Hari

Hi Hari,
Please check if the following links helps:
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/sap%252bworkflow%252bevents
http://help.sap.com/saphelp_nw04/helpdata/en/c5/e4b590453d11d189430000e829fbbd/frameset.htm
Hope this helps!
Regards,
Saumya

Very urgent purchase requisition workflow

Hi,
I have been asked to develop a pr workflow,here i have to capture the tracking number along with the pr no and based on the trancking number it should go to the respective department person to release it.How can I do it.
Regards,
Latha prabhu.

Hi Latha,
You could do you agent assignment using Rules (Called Role Resolution in 4.6C and below). You can create a Rule using Txn PFAC. Create a rule of category F (Agent Determination: Function to be executed). You will have to develop a function module which must adhere to a predefined interface. You can either extend the PR object to have Tracking Number as an attribute and pass it on to the FM or pass the PR to the FM and determine the tracking number in the FM. You can then determine the User or Org Object responsible. Please read the documentation and see some of the standard rules available in the system.
Cheers,
Ramki Maley.

Urgent: Please Answer ON Workflow for PO Release.

Hi All,
I need to send to send a notification to the manager if a PO is changed.
I hv done that. But i hv to send a notification to FI is the price is changed in PO. A notification to the MRP controller is quantity is changed.
which rules/role resolution should i use to do the same. Explain me how can i do it in customized workflow.

You have to either make use of Rule concept bcoz I feel there is no standard rule for FI and MRP Controller
Click on the following link to make use of it
http://help.sap.com/saphelp_nw04/helpdata/en/95/ed94ee764c11d3b535006094b9c9b4/content.htm
Thanks
Arghadip

No Responsible Agent filled? workflow goes to all

Hi All,
I am new to workflow. I am trying to fix a leave workflow issue. Issue is when ever the leave applied it goes to more then one manager. Even thou employee got manager in organisation. When I checked the workflow log, I found no Responsible Agent in list, only Possible Agent as list with more then one entry (all of them got this workflow). I am not sure whats wrong, agent determination is done using Rule resolution I am unable to link workflow and rule used. Can anyone tell me what should be causing this problem or why responsible agent list empty.
Thanks in advance.
Regards,
Trim

HI Trim,
Responsible Agents
 Who should do the work
Responsible agents are the people who are supposed to execute a particular work item.
Responsible agents are assigned at the workflow step level or at the task level via default agent determination rule.
 Assignment of Responsible Agents
 Responsible agents can be assigned by using
Expressions (Initiator of workflow)
Organizational Structure (Organizational unit, job, position)
Rules (Dynamically during Work Item creation)
 The recipient(s) of a work item are established from the intersection of responsible and possible agents.
Responsibility Rules
When role resolution is performed, an assignment table is
evaluated in which Organizational Management objects (jobs,
positions, users, organizational units) are assigned to the
various characteristics of the role parameters.
Procedure for defining roles using responsibilities
Creation of container element for each criterion that are selected for the evaluation at runtime.
Creation of responsibility and definition of criteria (individual values or value ranges) in the responsibility editor for the container elements.
Assigning users / organizational objects to the responsibility.
If the values in the role container are compatible at runtime with
the criteria defined for a responsibility, the organizational
objects assigned to this responsibility are identified as
responsible agents for the work item.
Thanks and Regards,
Prabhakar Dharmala

Additional PR release step while using standard workflow WS20000077

Our current PR release strategy is overall release and based on 3 characteristics: doc type, creation indicator and total value of PR. Release code is relevant to standard workflow WS20000077 with role resolution using user-exit. User exit is based on the position of PR creator to navigate HR org structure for assigning manager who has sufficient release authority as workflow approver.
There is a request for additional release step in case the PR contains item for a particular material group or fixed vendor, then the 1st release step should be taken by a dedicated position/user.
I found that it is quite confusing while PR release strategy is overall release but referring PR item level data. Please advise is it possible and how to implement the additional release step. Thanks.

Thanks for your quick response.
I also think about this to keep workflow side untouch by including one additional release code in MM release strategy configuration. Unfortunately material group is item-wise, material group of item 1 may not be the same as item 2 (unless we restrict all items' material group to be identical by user-exit). Otherwise, I'm not sure how to incorporate this into a document level overall release strategy.

Purchase Order Release Strategy with Workflow

Hello Experts
In activity Release Codes workflow column has 3 options.
(1) Blank = No workflow
(2) 1 = Role resolution with group, code and plant
(3) 2 = Role resolution via user exit
Can any one explaing in detail what is difference between option (2) & (3)?
Thanks
Ankit

The difference is obvious. In option 2 your workflow will decide the approver based on Release Group, Code and workflow object assignment. In case of option 3, your workflow will decided the approver based on the rules coded in User-exit.

Workflow, Role Resolution

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