Workflow step executed mutliple times

Hi,
I have takena copy of the standard PO release WF and added an email step so that once the PO released step has been actioned, and email is sent to the initiator informing them that the PO has been released and attaching the PO document. The problem is that depending on the release code then multiple approvers need to release the PO, so this email step can be triggered multiple times. So how do I configure the step to only release once all the approvers have completed their WF task?

Hello,
Check in SWEL if there's a particular event that gets created when a PO is finally released (perhaps RELEASED) and have a branch wait for that in the workflow. If it occurs, then send the email. If it doesn't occur (after a few minutes) then complete the workflow. That's just one way to do it.
regards
Rick Bakker
hanabi technology

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Workflow step not executed...

Hi,
In my workflow requirement (for VA01), I want to record the status in a custom table as follows;
Approver id     date   time    status
ABC                                     Submitted for approval
ABC                                     Approved (or) Rejected
So I have created a step called 'update custom status' after the step that sends email to the approver agent whose details stored in another custom table. Then I associated a task with this step which is bound to a custom class / method which has the logic to write the status to the custom table.
The issue is I do not see this step excuted. I checked in the log.
What can be wrong ?
Workflow steps are as follows;
1. Read the document's net value and store in a variable.
2. Read the custom table for agents list to whom the doc has to be sent for approval.
3. Send email for approval.
4. update custom status.
In the graphical view, I can see the update custom status step being called (Green link from previous step to this step) but after that no progress.
Am I missing passing some values ? Or is this step not giving any results ? Whats happening ?
Details on this update custom status step are as follows;
A custom task with terminating event set as _WORKITEM defined. (not synchronous)
A step of type activity defined and bound to the above task with binding done.. (what values should I pass to record the above needed details.)
In other words, how can I record the status in my custom table ?
thnks

Hi
I think its a background step. If yes, then make it foreground and debug and see what is the problem. Also check for short dumps and turn on the event trace and see the terminating event is getting triggered.
Vinoth

Workflow step Mail with purchase order number is not executing

Hi All,
I created aworkflow which gets triggerd when a Purchase Order is created. I have mentioned the BUS 2012 event 'Release Step Created' as starting condition for the workflow. My workflow is triggering correclty. I need to send a mail to the initiator stating that the purchase order <po. no.> has been created. But I am not getting the PO number and workflow is stopping at the step mail where subject is mentioned with element &BUS2012.PURCHASEORDER&.
If I didnot mention the PO number workflow is executing correclty. I have done all the necessary binding also.
Thanks in advance,
Sri Suktha.

Hello,
This can often be caused by not adding 'US' to the username, check if that's the case here.
I would try creating a test workflow which does nothing but send a mail, try to get that working first.
regards
Rick Bakker
hanabi technology

Workflow trf executing for longer time

Hi All,
Workflow trfc executing for longer time in transaction SM58. Why will this happen ? Is there any resolution available ? Please advise on this issue. Below are the details :
Caller: WF-BATCH
Function Module: SWW_WI_EXECUTE_INTERNAL_RFC
Status Text: Transaction Executing
Program: SAPMSSY1
Kind Regards
Shiva

Hi,
Check if WF-BATCH user is not locked or the pwd changed. The same as the process started, see the event trace if you are triggering any wflow from this. And CLick on the event and see the "REceiver Data" and "Trace Data" if any errors are there.
Sometimes, if this user got locked for some reason, it results in issues like you mentioned.
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venu

MDG SLA time for each workflow step

Hi Experts,
As I know MDG calculates and report the SLA times for an entire process, It will show as violated if the number of days/half day is exceeded since the creation, but it does not show in which step took more time to process.
My requirement is to have SLA control in each step of a workflow. Please check the following example:
Material creation that has 2 approval steps since it submission.
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Hello Fabiano ,
We have also same requirement like .
Submission (Requestor) -> Approval 1 -> Approval 2 ---------- ->Approval- N (Master Data Specialist) -> Activation.
Can you plz share how to achieve this with : Any document for that plz share.
As you mention :
It uses the object type for example BUS2250 and the object key that is a concatenation with the CR number + an index, after that it obtain the "parent" workitem with the SAP_WAPI_WORKITEMS_TO_OBJECT function module. After that it uses the SAP_WAPI_GET_DEPENDENT_WIS and SAP_WAPI_GET_WORKITEM_DETAIL functions.
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Call / trigger an ECC workflow step from PI ?

Hi,
For a flow "ext (file) -> PI -> ECC (workflow)", from PI, I need to run / execute / trigger () a workflow step in ECC, which already exist. I think that I can acheive this by creating an abap proxy in ECC in which I will call a Bapi or Method to run / execute / trigger () this workflow step. I don't know exactly how for the moment (in parallel I'm doing search about it), but that's not the matter.
before to waste time by searching in this way, what's the best solution to call an ECC workflow step from PI ?
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Mickael
(*) maybe I don't use the good terminology. Sorry.

hi Shabarish,
I'm confortable with web service, IDoc, RFC/bapi and abap proxy (and ...), but here, I prefer to use abap proxy (asynch + sxmb_moni in ecc) except if there is another better approach
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Check/uncheck record results on more than one step at a time

I have one hundred plus sequence files and several thousand steps total. Checking and un-checking record results one step at a time takes a long time. I'd like to be able to select several steps at a time then check or un check the "Record Results" option for all those steps at once. How do I do this? I'm using TestStand 2.0

Hi Kevin,
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s the modified sequence file. You can enhance this script to work for more than one sequence file by using Microsoft's FileSystemObject.
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regsvr32 TSEngine.dll
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Attachments:
ts2seqfiles.zip ‏4 KB

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Hi Experts,
I am using an action for a service transaction in which a method is called APPROVE_RFC_VIA_WF - the method triggers a workflow, but the action runs multiple (6) times, 6 workflow items are created and 6 emails are triggered likewise.
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Regards.

Another action definition was restricted to execute 5 times which was somehow effecting the workflow action definition
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Ucm: displaying some fields on a profile based on a workflow step

Hi,
Is it possible to hide/display some standard/custom metadata fields on a profile based on a workflow step/
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Hello Friends,
I have an issue with a custom workflow. it has 2 levels of approval , the first level has executed successfully and the second level of approval ( which is a sub workflow ) has been just skipped.
i see that the graphical workflow just skipped the step and proceeded with the subsequent steps.
the issue is with the document alone and am not able to replicate the same error.
both the workflow templates havent been changes lately.
any clues why this happens ?
thanks,
Raghu V

hello Friends,
thanks for the inputs , i thought i could ignore this issue , but unable to do as we have fresh cases.
this is a custom workflow which has 2 sub workflows ( 1 for level 1 approval and another for level 2 approval ) .
I see that level approval sub workflow has executed fine , but the level 2 sub workflow has just been skipped .
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thanks.
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Hi Experts,
I have a question related SAP BI workflow,
Is there any possibility to approve a workflow step via e-mail?
I mean I have a specific step what needs approval, can I prepare this approval step via e-mail? (not the built-in SAP mailbox)
Thank you in advance
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Hi,
as far as I remember there was once a tool called MAPI or MAPI-Interface. The workflow guys used this to display workflow items in outlook. When you started the workitem in outlook the system did log you in and you could execute the workitem. Please consult the workflow guys for more details.
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Hi,
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Thanks
Reddy

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However, could I use "New Execution" for all those subsequence calls that do NOT require arguments.
3. Is there another option that I can use to free up system resources more globally?
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Mike,
even though you have switched off the report generation, Teststand is still recording all the results of steps which are set to Record. Therefore you will be filling up the ResultList variable, which usually the cause of TestStand slowing down after longs runs.
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Regards
Ray Farmer

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Hi,
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Narendiran Rathinavelu

Hi,
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Workflow step executed mutliple times

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