Wrong Calculation of reimbursement and paid by company in pr05

Dear All,
I make an entry in PR05 like this .. Airfare company paid -- 4000 and own expense -
2000 . So the total travel cost is 6000 , out of which 2000 is reimbursement part and 4000 is company paid . But the problem is it is showing all 6000 as reimbursement which is not correct . In configuration the airfare company paid is attached with company paid, so I am unable to trace the error. Please suggest.

Hi,
Please check your particular expense type using se16 table T706B1.. Specially parameterPaid by Company that must be X
Please also check other expenses with se16 NOT SM30
Regards,
Muhammad Umer

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Wrong Calculation of Total Cost in Travel management in PR05

Dear Gurus,
We have filled the expense type in PR05 like,
Paid by company -- 3000
Own Exp. -
1000
Other Exp.----
1000
5000.
So the paid by company is 3000 and Reimbursement is 2000. But when I check report in S_AHR_61016401 - General Trip Data/Trip Totals , it is showing total cost as 8000 (showing Reimbursement as 5000 and Paid by company as 3000) which is
wrong . Please guide why it is showing wrong value and what configuration needs to be done for this? Thanks

Hi
I had faced the same problem..
but the problem was in table, you have to debug you expense type e using t-code se16 NOT sm30..
Please do as i have advised in below link.
Re: perdiem Accomodation and Meals in Transferred (w/CO Receiver).
Or do let me know if still founds any discrepancy in calculation.
Regards,
Muhammad Umer

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Hi,
It can be done with single expense type (i.e Hotel Expenses paid)..
Then you need to Define Service Provider ( 01 Self Paid, 02 Company Paid) (V_T702K)
Assignment of trip expense type to wage type depending on service provider
Assignment of symbolic accounts to wage types
Conversion of symbolic account to expense account..
In will automatically credits Employee vendor or Company account based on selection in PR05 ( 01 Self Paid, 02 Company Paid)
Hopes it would serve your purpose.
Regards,
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Iu2019m trying to resolve the following issue. Thank you for any advice or guidance you can provide.
My company has been using Travel Management to process out of pocket receipts, reimbursed to the employee for quite a few years; we are now looking at bringing in our P-Card transactions (Paid by Company) and have them attached to the trip reports, and posted in FI
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The ideal FI posting for us would be from an employee trip would be to have the out of pocket receipts post a DEBIT on the cost object, CREDIT employee vendor (already using), then for the u201CPaid by Companyu201D CC receipts post a DEBIT on the cost object, CREDIT a clearing GL account for paid receipts.
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Hello Don,
Posting this on the assumption that you are still experiencing the issue.
What you currently have is the expense type linked to wage type and wage type to symbolic account. This symbolic account is again linked to General Ledger account.
If you want to start using 'Paid by Company' expense types, you need to define clearing account to this symbolic account so that when the posting is completed from TM module to FI, it does NOT hit vendor account(AP) but it hit a balance sheet account which can be a suspese/clearing account maintained in COA.
The potential entries would be:
1. when the trip is posted for 'Paid By Co':
Dr. P& L Expense Head(cost object)
Cr. Clearing or suspense account
2. When the CC/vendor invoice is entered as FI:
Dr.Clearing/Suspense A/c
Cr. Vendor A/c(AP Ledger)
3. When the actual payment is made to vendor:
Dr.Vendor a/c
Cr. Cash/Bank Clearing a/c etc.
We have a scenario where in a given trip, if 'Paid By Co' and 'Out of Pocket Exp' are selected, the respective portion would be dealt with as per configuration.
Let me know if you require further.
Rgds
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General Trip Data Paid by Company

Hi Experts,
I have entered Expences (Paid by Company& Reimburse Employee) In PR05 and saved it. but in the report Trip General data S_AHR_61016269 its dispalying 0 (Zero ) for the amount for Paid by Company Expence.
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Sri

Hi,
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Wrong Calculation of reimbursement and paid by company in pr05

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