XK01 - creating vendor - Recon. Account No., Sort Key, Older Currency

Dear Consultants,
In sixth screen of XK01 while creating Vendor , two fields appear ,i.e., Recon. Account & Sort Key ,
( 1.)    How to Create Recon. Account number , that is , GL No. ?
( 2.)    How to Create a new Sort Key ?
In tenth screen of XK01 while creating Vendor, a field Older Currency appears ,
( 3.)    How to add Currency ? eg:- Chinese Yen

Hi,
Recon Account: The reconciliation account in G/L accounting is the account which is
updated parallel to the subledger account for normal postings (for example, invoice or payment).
For special postings (for example, down payment or bill of exchange),this account is replaced by another account (for example, 'down payments received' instead of 'receivables').
The replacement takes place due to the special G/L indicator which you must specify for these types of postings. - Please take a help of FICO consultant it has certain financial implication.
Sort Criterion: Vendor sort criterion for materials
Controls which criterion is to be used to sort the delivery items of a vendor in goods receipt.
You can use this to make the sorting of the shipping documents of the vendor identical to the sorting of the items in goods receipt processing.
Please specify the requirement on what basis you want to sort the materials. As these are standards sorting rule.
In this regard if need further output, please take a help of ABAP consultant.
Order currency: SAP provides all standard currency. Please press f4 and select the required currency.
Hope this is clear for you.
Thanks & Regards
Kundan Kumar

Similar Messages

FK02 Vendor recon. account greyed out

FK02 Vendor recon. account greyed out !
I created Vendor # 346, as soon as I clicked Save, system did not prompt for Recon.
Verified with T-Code OB23 "Create Vendor Accounting"        Recon Acct. was @ Display
Changed it to Req. Entry
Refreshed, Log Off, Log on again
…..Still @ Display only !
What else am i missing ?

Ooopss
Verified with T-Code OB23 "Change Vendor Accounting"
Recon Acct. was @ Display
Changed it to Required Recon Acct. is now Required

Balance in vendor recon account is not matching with the balance in subsida

Dear All
Balance in vendor recon account is not matching with the balance in subsidary ledger, the recons accounts inthe masters have been changed,how do i reconcile them

Hi Surya,
check f101 - tab parameter, flag Change recon acct.
f101 carries out postings or gives you a simple list to determine all the open items with changed recon accounts.
Best regards
Horst
Edited by: HorstRn on Jun 24, 2008 6:22 PM
By the way.... this is the AM forum... Chance to get a solution is much higher in financials....

Freight Charges posted to vendor Recon., Account

Dear All,
Issue is regarding the freight charges borne by the company.
As we treat freight forwarder as vendor, and enter vendor at sales order level.
However, how to make the posting of this freight charges to vendor reconciliation account.
If any inputs required do revert back.
Inputs will be of great help and rewarded too.
with regards,
Vijayashree

Hi,
Is you people using the transportation module?, if your using then freight cost is posted through shipment cost document as a liability in vendor account automatically.
But in case of transportation module is not using then
1. Create Freight condition type and activate the condition type as accrual condition.
2. Maintain Account key in pricing procedure for Freight condition.
3. Do the VKOA setting
4. During the order creation, assign the vendor in header assignment or reference field of sales order
5. Freight condtion is determined if you maintain conditon record automatically or maintain manually
6. During the billing document, system creates the liability in the system as a accrual entry.
7. Vendor number is visible in FBL3N, FBL1N if we store in assignment or reference fireld of header.
8. Run FBL3N with accrual GL Account, system shows the liabilities which are due for a particular vendor.
Please consult with your FI Consultant further more to do the process.
Rewards if it helps
Regards
Goutham

Freight charges to be posted to vendor recon., account.

Dear All,
Issue is regarding the freight charges borne by the company.
As we treat freight forwarder as vendor, and enter vendor at sales order level.
However, how to make the posting of this freight charges to vendor reconciliation account.
If any inputs required do revert back.
Inputs will be of great help and rewarded too.
with regards,
Vijayashree

Hi
Goto TCode OBYC and check transaction key of FR1 and FR2 and enter Vendor Reconciliation GL account here.
However i am strongly recommending FI guy to involve in this process of changing the GL Account.
Cheers
Srinivas

Open Item managemnt to be activated to Vendor Recon Accounts.

Dear all,
My client now wants to activate Open item Management for Recon Accounts of VEndors.
I am getting Error Message no. FH031.
Please help.
regards
jaya

Hello Dear
It is not possible to have open item management for Recon. A/cs.
However you can view open items, when you go to FS10N and click ***.Balance, if the no. of items are large then it will ask for displaying open items as recommendation.
OIM is already there in the sub-ledgers - A/P Module
You can use report FBL1N for viewing open item of vendor(s).
Hope it Helps
Cheers
IMK

Vendor recon account

i had mistakenly attached wrong recon account to vendor code.
when i went to xk02 here system is showing recon account in in active mode. how to change this recon account.

hi
u cant change the acct as the field of recon acct is disply in change vendor XK02
go to OMSX and here for change vendor make the field of recon acct as optional
or
try using code FK02
or if u need to keep both accts then go to
IMG -> Financial Accounting ->Accounts Recievable and Accounts Payable -> Business Transaction -> Postings with alternative reconciliation account ->Define Alternative Reconciliation Account for Customers or Vendors -> Double Click on the Line Item
and define 2nd acct
hope it helps
regards
kunal

Amount splitting for same vendor recon account in MIRO

Hi Gurus.........
I am very new into SAP MM.
I am facing a problem in MIRO. while simulating I am getting 2 line items for same vendor account splitting the total amount to be credited against the vendor.
the miro-simulation is just like following....
A     G/L     Act/Mat/Ast/Vndr                               Procurement Doc     Amount     Cur
S     200010     GR/IR Clearing A/C                                                    1,000,000.00     INR
S     100007     input VAT credit-Non-capital goods                               40,000.00     INR
K     200001     WIN TECHNOLOGIES / 741235 KALYANI          520,000.0-     INR
K     200001     WIN TECHNOLOGIES / 741235 KALYANI          520,000.0-     INR
Please tell me where did I make mistakes.........how can I rectify it..
Thanks in advance...

Hi
This can also be because of document splitting. Can you check whether document splitting is active in your system ?
If yes, these are some examples based on which document splitting can happen
Examples of document splitting characteristics:
·       Profit center
·       Segment
·       Business area
·       Customer field
Thanks !
E.Avudaiappan

XK01 create vendor and workflow event

Hello all,
Is there a workflow event that is, or can be, triggered when the XK01transaction completes?
I'm not very fluent at workflow, so I hope I'm phrasing the question correctly.
Thanks
Ed Baker

Hey Ed
There is a video on ABAP e-learning on SDN for workflow that describes a workflow for the creation of a material , you can use that for ZK01 as well. I used it for HR employee creation and it was very helpful. U just need to find the right business object.
Here is the link
[https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/e0bbdb3c-d640-2a10-d3b2-e4d9b90536a6]

Sort Key 091 is not created but Sort key is in GL master

Dear Gurus
When i checked the GL masters in PRD, we come to notice that one sort key given in GL master is not created.
In OB16 sort key 091 is not created.
My doubt is that how we can create GL master with sort key 091.
Thanks and Regards
Sahil

Hi Sahil,
At the time of creating the GL account, the sort key might be existing in the system.
Later on the sort key might have deleted.
Unless and untill the sort key is defined in OB16 transaction, you cannot use the key in GL master.
If possible, Check the change log, for sort key table TZUN..
Hope this helps you..
Regards,
Praisty

Reg Recon Account and local balances in creating account

Hi all can anybody help me...i am getting the following error when i am creating the GL ac for Vendor Recon ac,(only balance in local currency is selected) ...."Balances for reconciliation accounts only in local currency not defined" Message No fh061, however when i deselect the 'only balance in local currency' system is allowing me to save. should we not select 'only balance in local currency for recon accounts?'
Are all the balance sheet accounts should be maintained in Local Currency? if so in above why system is restricting me.
Detail explanation is well appreciated.
Thanks

F1 Help
Indicator: Only Manage Balances in Local Currency
Indicates that balances are updated only in local currency when users post items to this account.
Use
You would set this indicator for accounts in which you do not want the system to update transaction figures separately by currency.
Setting this indicator for accounts managed on an open item basis affects the clearing procedures. See the example below.
Procedure
Set the indicator in cash discount clearing accounts and GR/IR clearing accounts. It cannot be set in reconciliation accounts for customers or vendors. Setting it in all other instances is optional.
It is usually set for particular balance sheet accounts including:
Accounts which are not managed on an open item basis and not kept in foreign currencies.
Accounts which are managed on an open item basis and have the same types of items posted in different currencies, but always allow clearing to be made if the local currency amounts correspond.
Examples
You set up a clearing account for goods receipts and invoice receipts and manually post these items to it. You post invoice receipts in the invoice currency and goods receipts always in the local currency.
Invoice receipt 1000 DEM 600 USD
Goods receipt 600 USD
Both items can be cleared if the clearing account balances are recorded in local currency only. If you have not set the indicator for this account, the system will translate DEM to USD during the clearing procedure in order to determine the amount in USD required to clear 1000 DEM. If the translation rate is .65 USD per DEM, then the system displays 650 USD for the invoice receipt and 600 USD for the goods receipt when the open items are processed.
This means that to clear both of these items, you will also have to enter a difference posting for 50 USD, and the system will automatically make an additional exchange rate difference posting for this amount.
Makes Business sense as the customer an vendor accounts will have itmes with various currencies posted to it

Importance of the Sort key?

Hi SAP Gurus,
I have posted g/l transaction (gl with out sort key), In open item report assignment no only missing.
Just clarify what is the importance of sort key & assignment no?
In sort key I am finding different no (i.e 001,012,018) can any body tell me what the logic behind this numbers?
While creating vendor master If give the customer sort key , in customer open items assignment no not updating ..other than this, Is there is any difference ?
Thank You
Ramakanth

Hi...if i am not wrong as the name specifies sort keys are used to sort the line items.... as u said there are differet options for sort key each one sorts the line item in particular manner ...that is one sort key tells that the line items are displayed according to the date ...in some like customer reconciliatio account the sort key sorts the line items according to customer numbers instead of date because the sorting of line items for customer records is given in corresponding cutomer master record.... and generally customer/vendor reconciliation accounts are not flagged for open item management because in real time a customer/vendor reconciliation has a number of line items and if these are flagged for open item management this may limit the system capabilith as it utilizes lot of system resources to pull up all the line items from all the customers ... hence the accounts corresponding to each customer are displayed rather than all the line items....

Sort Key in G/L Acounts and Customer MAster Records.

Dear SAP Guru's,
What is the specific use of the Sort Key?How will this effect the Line item entry in FBL5N?
In our Company The G/L Accounts the sort key is maintained As 000 Allocation Number.
_Also In Customer Master-->Company Code Data
The Feild sort key : It is maintained "000" Allocation Number _
If I change the sort key Now after 1 year of several records updated Will the System sort according to the changed sort key?
I want the sort key to be document Number Now after a year will the previous records be shown with the immediate effect.
I have gone through this link.
https://www.sdn.sap.com/irj/sdn/forums.
regards,
Amlan Sarkar

Sort key field is also known as Allocation field.
The u201Callocation fieldu201D is populated automatically onto line items, during document entry, based on the default sort indicator set in the master record.
When you display or change line items, they are displayed in a standard sort sequence as per sort key defined in master records.
Sort key is defined in G/L master, Vendor master and Customer master. The key defined here is taken as the default key by the system when you want to display the line items pertaining to that account.
The sort key determines what is populated in the allocation field upon posting.
Changing the sort key will only change future postings not already existing line items.

Sort key '011' (site number) without value update in FI document

Hi
With regards to vendor master already with sort key 011(site number) was maintained. However, there is always no values update on assignment field in the accounting document. The accounting document was integrated thru MM module when logistic invoice verification done thru tcode MIRO.
Can anyone please kindly help.
Regards
Kang Ring

Hi ,
As you are using Std sort key,there should be no problem as there is no other setting other than maintaining the sortkey in the GL.
Please Check the Sort key of the Gl in FS00 which is hitting from MIRO and also confirm that you have maintain the Plant in the concern MM transactions you are referring.
Regards
Jabeen

Recon Account with respect to Account Group

Hi
Is there any link between Vendor Recon Account and Account Group, if we are using more than one recon account, can system only show the recon account from that account group it should show only one recon account.

It is not possible.
The chart of account is assigned to your company code. If you are creating vendor account within that company code, you will see all the reconciliation accounts when you press drop down F4 in vendor master creation. It is not possible link them to Account Group level.
Regards,
Ravi

XK01 - creating vendor - Recon. Account No., Sort Key, Older Currency

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