Year end to purge previous data ( in PO, AP, AR & GL)?

Dear all,
We are going to purge data in PO, AP, AR & GL? Any purge program to do it in EBS?
Thanks,
Amy

Hi;
Plesae follow
Subject: Purging Strategy for eBusiness Suite 11i Doc ID: 732713.1
How To Purge Oracle Payables Data Doc ID: 158903.1
List Of General Ledger Tables That The Archive And Purge Process Purges Data From Doc ID: 275580.1
see its helpfull
Regard
Helios

Similar Messages

Do you know of any date specific transactions for year end processes?

We are using SAP ECC6 SD, MM, FI, CO with COPA. Our number ranges are not year specific. We have control of currency conversion rates and they are allowed for.
I have gone through all the end of year transactions listed in our manual and cannot see any that must be carried out on the last day and cannot be done retrospectively. However, we have previously had problems with this in other systems so, just to be sure, does anyone know of any SAP transaction for end of year processes that must be carried out on the last day, and only the last day, of the period?
Thanks in advance
David

Hi,
Though the period end activities are not date specific, there surely exists an order with which it should berun.
Regards,
Sridevi

Date Range according to Financial year-end

Hi
I'm building this Discoverer report and one of my parameters is a LoV date field, which gives me a date range from Jan to Dec each year. Now my problem is, I want my date range to be as per our Financial Year End, which is from 01-Oct-03 to 30-Sep-04.
You'd find "<All>" amongst the range. This "All" currently indicates date between Jan 2003 - Dec 2003. Now I need to write a query/trigger that will put my date range to be between 01-Oct-02 to 30-Sep-03 recurring automatically after each Financial year-end.
Thanks

Hi,
Although I haven't tried it, you should be able to use a combination of hierarchies and alternative sorts to accomplish this.
How have you created your list of values? If your LOV is a list of months and years e.g. JAN-2003, FEB-2003 etc, you can create a alternative sort which will make OCTOBER the first month of the year - i.e. with value 1, and NOVEMBER = 2 and so on...
Sorry this is a bit vague. I will try and test tomorrow and see if it works, but this should be enough to give you an idea of how to progress.

Financial Year-End date range

Hi
I'm building this Discoverer report and one of my parameters is a LoV date field, which gives me a date range from Jan to Dec each year. Now my problem is, I want my date range to be as per our Financial Year End, which is from 01-Oct-03 to 30-Sep-04.
You'd find "<All>" amongst the range. This "All" currently indicates date between Jan 2003 - Dec 2003. Now I need to write a query/trigger that will put my date range to be between 01-Oct-02 to 30-Sep-03 recurring automatically after each Financial year-end.
Thanks

Hi,
You might want to post the Q on Discoverer Forum also
Discoverer
Navneet.

AJAB year-end closing no data

Hi,
We are running transaction AJAB for year end closing of Asset Accounting. We are trying to close fiscal year 2010.
In test run, it is showing no errors, but it is also not displaying any data. I expect it to show some information on the assets that will be affected, though no data is being shown.
What could be the problem? I noticed that depreciation may need to be recalculated (AFAR). Could this affect year-end closing?
Thanks,

Hello,
This transaction will not show you any data since it is only required for the technical purposes. While running t-code AJAB, is displaying "NO" under the "Other Error" column then it means you don't have any issues while doing the year end-Closing.
Did you make any changes to any asset after completing your depreciation run for 12 month? If yes, then it is recommended that you do run transaction "AFAR" so the depreciation will be correcting for that asset before you actually do the year end closing for Fixed Asset.
However, if you are sure that you have not made any changes to any of your assets then you don't have to recalculate the depreciation.
Thanks

Dates for doing Year End Closing and in which client

Hi,
I have some doubts with Year End Closing Activities.
1. Mine is an India Company following a non calendar year and period. Which date I should do the Year End Activities.
2. Which activities should be done on Production server directly and which one to be done in Development and Quality. Kindly list the activities.
Please advice.

Hi
The following are to be done before 31-03-2014 only upto sl no.7.
1. Document Number ranges copy to a fiscal year: OBH2
2. Internal Number ranges for challans : J1INUMBER
3. Witholding TAx certificates : J1INCT need not be necessary now since
    we have to issue certificates by downloading the data from IT site.
4. If you have excise maintain the number ranges for the following objects:
Objects
Object Description
J_1I57FC
57FC Number Range Object
J_1IARE1
ARE1 Doc No object based on Series Group
J_1IARE1
ARE3 Doc No object based on Series Group
J_1IBOND
Excise Bonding: Bond number object
J_1ICERT
Withholding Tax Certificates (India)
J_1ICHLNNO
Internal number range for challans
J_1ICONPLA
Consolidated PLA serial no. generation
J_1IDEPINV
Excise Invoice Number for Depot Invoices
J_1IEXCEXP
Export excise invoice number range
J_1IEXCINV
Excise invoice number
J_1IEXCLOC
Local excise invoice numebr range
J_1IEXCTST
Excise invoice with intervals
J_1IEXINEX
Excise invoice number for export
J_1IINTNUM
Internally document number to be generated
J_1IINTPR2
Despatch serial number
J_1ILIC
Excise Bonding: License number object
J_1IPLA2
PLA part II number range object
J_1IRG1
RG1 Number range object
J_1IRG1_T
No. Range for RG1 - Excise group / Material
J_1IRG23A1
RG23A part 1 no. range object
J_1IRG23A2
RG23A part II number range object
J_1IRG23C1
RG23C part I number range object
J_1IRG23C2
RG23C part II number range object
J_1IRG23D
Folio Numbers for RG 23D
5. If you have Plant Maintanance also, ensure wage rates are maintained
    for activity/cost center combination in KP26, if you are tracking wage
    cost as secondary cost element.
6. Ensure maintaining the version else sometimes your Payroll also may not work.
7. S_ALR_87003642 - Open and Close Posting Periods
8. After Board meeting and when the Balance Sheet is approved you do the rest viz.,
    FAGLGVTR, F.07
9. Asset Accounting related transactions can even be done after 1st April.
The above would be carried out naturally in Production client. Since we would be posting certain transactions in testing clients also it is advisable to do the above in testing clients also.
Regards,

End Date of the Selection Period defaults as tax year end date in P45

Hi,
We have recently implemented both HRSP'S and CLC'S. In addition to this, we have also applied the following SAP Notes:
1. 1305238
2. 1309852
3. 1310431
4. 1316197
Despite this, we are still having the below problem with the P45 Program.
The End Date of the Person Selection Period automatically defaults to the end of the tax year, we are now unable to overide the date suggested by the system.
Can anyone suggest the cause of this issue.
Rgds
Sandy

Hi,
With the Inyear movement legal changes ,HMRC have now introduced a check where in P45 cannot be produced for leavers who have a future leaving date 30 days from the current date.
In line with the above changes,the chance of issuing P45 for future leavers is now checked by the P45 program even though the person selection end date is the tax year end date . So that's why the date is getting defaulted from the tax year.
Hope this could solve your issue.
Regards
Roop

Program RFSUMB00 year end closing in Italy.

Hello All,
I am setting up all the configurations for year end closing in Italy using program RFSUMB00. Here i need some clarification on the below points.
1. dummy vendor / customer master needs to be created for each recon account. here i would like to know whtr we need to create a dummy recon account for dummy vendor / custome? if no, how would postings be happen.?
2. we need b/s opening and closing accounts for this prog. I would like to know wht entries will happen at the year end and whtr all b/s closing postings will happen to same account?

Hi,
I hope dummy accounts are not required. Please try as below. For balance sheet closing and opening accounts you can use technical accounts which we use for initial balance uploading. This program will generate one closing entry and one opening entry with the help of technical account what I have mentioned so that the balances will become ZERO in previous FY.
Closing entry happens in previous fiscal year and opening entry will posted in current FY.
Please go for FAGL_IT_02 - Italy (New). Do not go for F_IT_01 - Italy. There are some prerequisites before executing this program.
Please close normal periods of previous fiscal year and ensure that special periods of previous fiscal year are opened. Means special periods should be available for postings.
Closing postings should happen in special periods. Try with 14th period.
I suggest to run this program only in L1 ledger as this only legal requirement.
Below is for your reference where July to June Fiscal year is maintained.
P&L Account                              550016 (result of PNL account)
Net Result Account                     101001 (Retained earning account)
Balance Sheet Account- Closing 800005 (Technical account)
Balance Sheet Account- Opening 800005 (Technical account)
Parameters for closing postings:
Document Type                   UE
Posting Date                       30.06.2013
Document Date                   30.06.2013
Posting Period                     14
Parameters for opening postings:
Document Type                   UE
Posting Date                        01.07.2013
Document Date                    01.07.2013
Posting Period                     1
Try with above inputs. I hope it will resolve your issue. I have resolved in the same way in our project for Turkey.
Regards
Anand

Program RFSUMB00 for italy year end closing

Hello All,
I am setting up all the configurations for year end closing in Italy using program RFSUMB00. Here i need some clarification on the below points.
1. dummy vendor / customer master needs to be created for each recon account. here i would like to know whtr we need to create a dummy recon account for dummy vendor / custome? if no, how would postings be happen.?
2. we need b/s opening and closing accounts for this prog. I would like to know wht entries will happen at the year end and whtr all b/s closing postings will happen to same account?

Hi,
I hope dummy accounts are not required. Please try as below. For balance sheet closing and opening accounts you can use technical accounts which we use for initial balance uploading. This program will generate one closing entry and one opening entry with the help of technical account what I have mentioned so that the balances will become ZERO in previous FY.
Closing entry happens in previous fiscal year and opening entry will posted in current FY.
Please go for FAGL_IT_02 - Italy (New). Do not go for F_IT_01 - Italy. There are some prerequisites before executing this program.
Please close normal periods of previous fiscal year and ensure that special periods of previous fiscal year are opened. Means special periods should be available for postings.
Closing postings should happen in special periods. Try with 14th period.
I suggest to run this program only in L1 ledger as this only legal requirement.
Below is for your reference where July to June Fiscal year is maintained.
P&L Account                              550016 (result of PNL account)
Net Result Account                     101001 (Retained earning account)
Balance Sheet Account- Closing 800005 (Technical account)
Balance Sheet Account- Opening 800005 (Technical account)
Parameters for closing postings:
Document Type                   UE
Posting Date                       30.06.2013
Document Date                   30.06.2013
Posting Period                     14
Parameters for opening postings:
Document Type                   UE
Posting Date                        01.07.2013
Document Date                    01.07.2013
Posting Period                     1
Try with above inputs. I hope it will resolve your issue. I have resolved in the same way in our project for Turkey.
Regards
Anand

Year End Openning Balance

Hi experts,
I have a small doubt regarding OB
Year 010407 to 310308
I have entered trialbalance as openning balance of 310308 with date 310308
when i run the trial balance report for year 010408 to 310309
OB column is empty. i also selected the option 'OB From Start of Fiscal Year'
I think the previous year balance has to be cary forward to nxt fiscal year as OB.
am i missing something, please advice
Thanks in Advance,
Sandeep

Hi,
Thanks for the reply,
I have closed the period too by year end closing procedure, the diff of rev & Exp is transfer to the new year.
My issue is, doesn't it required to show the OB of Assets, liabilities & equity balance in new fiscal year OB column when i run the report.
Regards,
Sandeep

Need for customer exit code to go to previous date

In the ODS there is a date which is a user entry on my report. I need to write a customer exit which goes to previous date.
In other words let's say user entered 07/07/07 at the user entry, and there is no activity for the entered date. The previous activity date in ODS data is 07/05/07. The report should run based on the previous date. ( Date is the key by the way )
I will appreciate any help with points,
Regards,
Mike

I just wrote this quickly and I limited to 10 loops because something is wrong if it is further back than that and I think another solution should be done. This is also assuming the volume of data is not too large. If so you may want to take the year off the date and add that to the select statement.
Can the previous date be any date? So lets say the user entered 07/07/07 and the last activity was 01/01/07? Is date the only key?
If so you can do something like this.
date_ 1 like <date_ field in ODS>
date_ 2 like <date_ field in ODS>
counter(2) type n
DATA:    BEGIN OF data_all OCCURS 0,
             Date_ 3 like date_ 1
           END OF data_all
date_ 1 = user enter
counter = 10
Select <date_ field> from <ods backend table> into data_all
Sort ascending
While counter > 0
   Read data all where data_all-date_3 = date_1
If sy-subrc <> 0
Date_ 1 = date_ 1 1
Counter = counter - 1
Continue.
Else
date_2 = date_1
Exit.
Endif
End loop
Return date_2

Mid year go live and year end go live

Hi Experts,
What is the difference in configuring Mid year go live and year end go live What are difficulties we face in mid year go live.
thanks & Regards.
Akhil

https://forums.sdn.sap.com/click.jspa?searchID=21620306&messageID=6587485
you go live on the SAP payroll system in the middle of a financial year, you have an option to transfer your legacy data into the SAP payroll system.
The system provides the schema INLK for transferring your legacy data. For this purpose, you need to perform the following IMG activities:
Define the payroll periods for which you want to transfer the legacy data. For more information, refer to the IMG under Payroll India -> Legacy Data Transfer -> Define Periods for Import
Define the type of data you want to import. For more information refer to the IMG under Payroll India -> Legacy Data Transfer -> Define Pay Elements for Import
Upon execution along with the payroll driver, the schema INLK formats the information defined in the above tables as payroll results and stores the values in the database table PCL2.
For more information on the Legacy Data Transfer functionality, refer to OSS note number 506128.

Issue in year end closing

Hi
I have an issue in year end closing. What would be effect if i do not clear the open items in GR/IR Account as part of year end acitivity. The balance in my GR/IR Account is zero as of my balance sheet date.
What would happen if i run the balance carry forward program?
Regards
Sanil Bhandari

This program will reclassify the entries for the Balance sheet reporting. Since your balance is zero there should not be any impact on the reporting side. Whether you run this program or not it will not have any impact on the balance carry forward program. Since these entries will get reversed at the beginning of the next period in any case.
The config setting will be in OBYP
The following config document may help you in better understanding.
Define Adjustment Accounts for GR/IR Clearing
The goods receipt/invoice receipt (GR/IR) clearing account is posted to whenever you receive goods that have not been invoiced yet or whenever you receive invoices for goods that have not been delivered yet.
In this activity you define the numbers of the adjustment and target accounts for the automatic postings for the GR/IR clearing account.
Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not delivered and the goods delivered but not invoiced. The program that analyzes the GR/IR clearing account adjustments this account by posting any outstanding amounts to an adjustment account. It makes the offsetting entry to the account for goods delivered but not invoiced or to the account for goods invoiced but not delivered (target account).
Edited by: Sivakumar Gopalakrishnan on Jan 15, 2008 4:11 PM

How to clear all open GRIRs in the year end and maintained as provision ?

Hi Friends,
I would like to clear all open GRIRs in the year end and maintained as provision.
in the next year next day i would like to show as open items.
How can do it ?
I have tried to clear it. I have maintained OBYP settings also. But i am unable see as clear item.
Could you explain me how it actuallly works ?

Hi REddy,
In most of the cases, the GR/IR account will have a credit balance and would be taken as provision for liability during year end activites. So as a standard practise you need to clear them on year end.
but if you want to clear them, first you need to deselect check box Post automatically only for GR/IR clearing GL's master data.
Then pass a adjustment entry like
GR/IR GL Dr
To Provision for Liabilites GL: Cr
Above sample entry is true when your GR/IR account has a CR balance at the year end. if not post it in a reversed manner.
Now with tcode F-03, for GR/IR GL, choose all items and clear them. Now you will get the clearing doc number.
Now on start of new FY, reverse the above accounting entry with FB08.
This will meet your requirement.
Thanks,
Srinu

Turkey: year end close RFSUMB00 / fiscal year variant

Hello guys,
I am wondering if anyone of you have had this requirement before.
Running RFSUMB00 on a Turkish company code will blow away the balances from all G/L accounts so that each individual account has a balance of 0.
Questions:
1. How do you manage revenue accounts (cost element categories 11 and 12). A pure cost centre is not enough as CO account assignment. You can switch off error message KI 166 (so that no COPA documents are then created), but is this really wanted?
2. If each individual account has a balance of 0 at year end, how to create a B/S and P/L for that year? Especially, for previous years? The only thing that comes to my mind is using special periods (13 to 16), but.... -->
3. ...in our system, the FI fiscal year variant is not K4, but a custom variant. The fiscal year (of the group) does not end on 31st December. I have a small FI-SL application running in the background (with K4 assigned there), and I could change the FI-SL period to 13 during the document transfer easily, but I ask myself why I do not post all of these funny closing documents directly in FI-SL then? This would save me from the usage of dummy assets/customers/vendors and the continous changes made to the "automatic postings only" flag (SKB1-XINTB).
Turkey experts, any hints welcome. What are your best practices?
Thank you,
Csaba

Yes frank,
GL closing should be carried only after all the sub ledgers are closed
for asset closing
you should open the new fiscal year first (AJRW) and then close the existing fiscal year. (AJAB)
otherwise FI-AA and Fi-GL may not reconcile (use tcode ABST2 to check this)
Regards
Sach!n
Edited by: Sachin Bhutani on Jan 30, 2010 3:32 AM

Year end to purge previous data ( in PO, AP, AR & GL)?

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