Employee as a Vendor in Travel Management

Hi Experts,
Please guide me about Employee as Vendor in Travel Management?
Do we need to make employee as vendor for Reimbursement Payments.

Thanks Cheyu..
I am putting up my Understanding please correct me if i am wrong.This process is followed for Payment of Reimbusrsement amount to FI.
Employee has taken advance & his actual expenses are beyond advance amount taken.
First employee as a Vendor to be created BY HR Administrator.
HR Administrator will create a Posting Run PRFI to create posting run( Do i need to create wagetypes for this)
Transaction PRRW to create posting in FI- Activiity is done by HR Admin
FI documents are created, there is a debt on supplier account so it must be paid. Payment is done by transaction F110 by FI guys.- This carried out by FI Admin.
I believe this is the Process for Payment by FI to Employees
Please guide.

Similar Messages

Travel Management - employees as vendors

Hi,
does anybody knows if it is possible to no to set employees as vendors when implementing Travel Management module? How in SPRO? How are the payments to employees from SAP in that case?
cheers

Hi,
There are two options,
1) Attaching HR master data to Travel Management and treated them as vendors and liability will be paid through f110.
2) Without attaching the HR master data to Travel management and clubbing all the details in GL. Then doing the payment.
Thanks
Kalyan

Travel Management Employee Grouping for Domestic Travel per diems

Dear All,
I have a scenario in Travel management
Scenario
Client has Domestic Travel, only in India under India they have Class A cities, Class B Cities and Class C, For Class A different Per diems rate with respect to the Employees Grade Eg i have created the EG for Travel Expense type like 1 Manager 2 for Senior MGR and so on For Manager for Class A cities will have different Per diems Class B Cities will have Diff Per diems and so on
I have Created Z1 as the Trip Country
under Z1 ClassA
Z1 Class B
Z1 Class C like this and under Define Accomodation per diems for my trip provison variant under that for my trip country z1 and trip region Class A for employee grade wise i have given the Max amount and finally this trip country Z1 i have assigned it to the Domestic Schema but i cannot assign the Trip region there since i have Class Aand B and C My question is will it work for all my Class A and B and C cites too when i am doing PR05 system shlould restrict if any employee is claiming more than his eligliblity Please let me Know wheather my setting is enough for this or not if not let me know the best solution
Regards,
Raghu Kumar R

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

Travel management - problem with post a trip for an employee in India

Hi,
I am configure travel management for a customer, in there SAP system. I have already made the configuration for countries like Sweden, Finland, Italy, Germany etc, but when I should do it for India I can not save a trip in PR05. I have copied the configuration (schema) from Sweden to India (India has no schema in standard) and that is no problem, but when I should enter a trip and save in PR05 I have the following problem:
1. It seems like I am in US because travelling country is per default USA (it should be India when I have linked the employee to the company code for India in transaction code PO13 and PA40). I can change the country to IN (India).
2. When I enter an expense type and amount, the system have a tax code for USA per default (I have configured that this expense type should choose a tax code in India but the system choose one for USA). I can change it to an Indian tax code.
3. The system also ask for a tax jurisdiction code on the row for expense type. Here I can choose 9999 as a dummy. But I have no idea why I have to specify that. I think that is typical for USA?
4. When I have changed the country to IN, the tax code to an indian tax code and specified the jurisdiction tax code to 9999 and then save I have got the following error message:
" Customization for 1600 j_1iindcus missing in table
Message no. 8I303" and when I have googled on that error message I found that I should go to:
IMG-Logistics General-Tax on Goods movement -India-Basic Settings-Maintain COmpany code settings
but that is according to logistics and everything else in the system as purchase etc is working fine with no problem with tax jurisdiction code so I don´t guess that I should change anything there if I destroy anything else.
5. If I change the country to IN and not register any trip expense but instead register trip segment, that the employee should have compensation for travelling with its own car and then save I have got the message that I have not maintained the currency USD/rupie which is a sign of that the systém beleives that we are in USA.
Please help. I have no idea how to come around this.
Best regards Lisa

Hi again,
In transaction code FITVFELD I have IN as default country but if I change that country to another I still have US as trip country in PR05. In that transaction code (FITVFELD) I have domestic trip, international etc (like configuration in Sweden), but when I initialize a new trip for India I can not change trip type, if there is a domestic or international. When I do the same for Sweden I can choose so I wonder if the system get the information from USA from anywhere else.
I have also read about jurisdiction code and that is special for USA and Canada and then not for India?
Regards Lisa

Same Employee Number two Vendor Codes

Hi All
I created an employee as vendor by linking his personnel number in FK01 but when I tried to create the another vendor with same employee number the system is allowing me to do so. Am i missing any config or is it a standard process in SAP to allow to vendor codes for one employee number.
Expecting your replies.
Regards
Rajaram

Hi,
yes why should this be not possible? Normally you cretae the "employee" vendors e.g. for the travel management with TC: PRAA, so just think the case one employee is working in company code A (assigned to personell area A) he gets paid his travel expenses through the vendor account in cc A, then the employee moves to another company e.g B in assigned to Personell Area B then he gets paid on his vendor account cretaed in cc b but stil has the same employee number.
I hope this help a little bit to explaing why it should be possible to allow this,
Regards,

Reconcile amounts paid to external vendor for Travel bookings

All,
We are implementing travel expenses in SAP. Employees can use an external provider for booking flight reservations. This external vendor invoices the company for these expenses on a weekly basis. After the trip is undertaken, the employee enters the expenses. How do we reconcile the money that has been paid to the travel agency and the trips expeenses.
scenario
Step 1 - Employee calls up travel agency and books flight ticket to, say, California. The cost of ticket is 1000 Dollars.
Step 2 - Employee undertakes the trip.
Step 3 - Employee enter the trip expenses. They enter the flight costs that have already been paid by the company as expense type "flght paid" and the difference amounts are paid to the employee.
"Flight paid" - 1000
Hotel - 500
The employee is paid 500 dollars through FI.
Now the task of travel administrators is to check whether the amounts invoiced by the travel agencey match the amounts entered by the employees. They also want to ensure that employees mistakenly or intentionall do not enter the receipt type as "Flight" insead of "Flight Paid" when they are filling the travel expenses. What is the best way to handle this reconcilation issyes in travel management.
Appreciate any inputs on this issue.
regards
Sam

Hello Sam,
There are 2 options I could see here:
1) In the release you can customise in table V_T706S_RECEIPT on which the User cannot use the Expense Type "Flight" per.
2) You can use the User Exit EXIT_SAPMP56T_003. In this case it check the data before the user save the trip.
Regards,
Raynard

FI in Travel Management

Hi All,
I am a abap technical consultant and i am new to travel management.
Now i need to work in Travel Management and on FI module. At this stage i dont have knowledge in Travel Management as well as FI...
So guys can anybody guide me like what are the things i need to learn in Travel management and also on FI (Technically)....
This will be a great help for me.

Hi,
Travel Management is highly integrated with HR and Finance. From HR it takes input from various Info Types as well as Organization Hierarchy to be used for approval purposes. Also Workflow plays another important role in Travel Mgmt. In FI, mainly integration point happens when employee gets advance for trip and when the trip gets settled. This involves posting to G/L Accounts and also to Employee vendor account.
You might like to read to the Travel Management Training Material from SAP AC270 to get more information.
Regards,
Sanjay

Benefits and Travel Manager

Hi,
In our company we have some type of claims like medical, transport etc where in the entitlement of an employee is maintained under one customized table. and utilization amount by the employee is maintained under another customized table.
We use .NET as front end to apply medical claims.
Let me give an example
Each employee is eligible for 400 dollars every year for medical claims, so in our customized table for medical entitlement we have an year and entitlement amount. Suppose when a staff apply a claim for 20 dollars, the .net first check the entitlement table whether any record for the current year and create a record in the travel manager for 20 dollars and updates the customized utilization table with employee number and the amount. Next time when staff apply for another claim again the same check will be done. dot NET uses RFC function modules to interface with SAP in order to check the eligibility. Our system is working fine with this current customized tables and Customized RFC function modules.
But now we want to move away from the usage of the customized tables for entitlement and utilization maintainence. Is there any way we can tap on SAP to meet this scenarios. Just curious to know how the other companies are maintaining their benefits, that is they make use of travel manager or benefits. I am checking on the benefits module.
Thanks and Regards
Visali.Malepati

Hi there!
I don't have a complete answer for you, but may have some useful information.
We use Benefit Plan and IT0170 Flexible Spending Accounts to store employer paid Medical Reimbursement money. It is controlled with Start/End dates like other infotypes.
As far as posting payments to it, we have outsourced that piece to a third party vendor, but you can store the initial amounts here easily.
To setup the Flexible Spending account plans go to:
SPRO>Personnel Management>Benefits>Plans>Flexible Spending Accounts.
Sorry I can't help with the posting payments or Travel expenses, we don't use that part.
Hope this helps a little.

Travel Management with Travel Desk

Hi Experts,
We are having following Scenario in Travel Management(with Travel Desk) please suggest me how to achieve the same.
        1.     Employee will raise the Travel Request the same will go to his Reporting Boss
        2.     Boss will approve the above Travel Request.
        3.     Once he approves the request the same has to go to Travel Desk (Company Owned).
        4.     Travel Desk people will book the tickets/hotels and makes the payment to the vendor
                (Travel Agent/Hotel). The same information will go to employee.
        5.     After completion his tour, Employee will apply for the reimbursement which he paid on his
                own.
        6.     Finance Department will check the bills and makes the payment.
From the above steps, 1st, 2nd, 5th and 6th steps are available in standard system but how to do with 3rd and 4th step.
Thanks in Advance
Ratnakar

Hi together,
you will have several issues here.
- First of all, Workflow Container BUS2089 does not carry all planning related details in standard. So you will have to enhance it using SWO1. Especially travel service details are missing.
- if you are about to enhance it, you can also add a method to change both approval and accounting status of the trip. This will enable you more flexible process steps.
- if manager has approved request, you can forward it by mail to a central inbox of travel agency. Travel agency is usually not working in customers SAP system, so you have to use an external communication.
- agency usually sends an external PDF confirmation to traveler as they are not connected to SAP system
- as an alternative, you can connect to agencys reservation systems Amadeus, Sabre or Galileo and use travel planning. then you have full synchronization and online booking capabilities inside SAP system
- when ticket is issued at agency, credit card/ form of payment is charged. This is external process. If you want to have these data, take the credit card transaction data from provider and use RPRCCC00. Or ask agency to provide same data in similar format.
- if you use WD ABAP for travel request (which also works as standalone without EP portal), you can use "other services" to ask traveler for additional details which are needed for travel desk. You will find about 15 fields there which is much more than the standards for flight/ hotel/ rail request.
regards,
Michael

Error message in SAP Travel Management

Hi alll,
I am trying to change an address in PRMD tx code
Error message: Enter a house number
Also it is not possible to change existing addresses as the same error comes up.
I also tried in other company codes and there it seem to work fine so the issue might only be for company code 0376
Could you please let me know if there is any restrictions from the field u201Cstreet and house numberu201D so that it can be entered and changed as free form text?
Thanks for your help!
It is SAP 6.0

Are you sure you mean PRMD? This is the T-code to update HR master data and is not related to travel management!
Did you mean PRAA perhaps if you were trying to update master data from HR to vendor as there are some known issues around the structure of the PRAA report and house number and address (see the notes 570023 and 663350)
cheers
Sally

Gain or loss due to foreign currency exchange rate in Travel Management

Hi Experts,
I am facing some issues in foreign currency surrender in Travel Management.
Example:-
An employee goes on a foreign trip in which he takes advance in USD. After returning from the trip, if any USD balance is there then he returns it to company. If the exchange rate falls or increased, then company books it as gain or loss to comany. How the same can be handled in Travel Expense Report. Below is an example of the same.
USD
Exchange Rate
INR
Advance taken
550
65
35750
Expenses claimed
500
65
32500
Difference
50
65
3250
But Returned to company in less exchange rate
50
60
3000
Loss on Exchange
250
Regards,
Daniel

HI Sigi,
The problem is, during a International trip. While taking the advance, the exchange rate of USD is something & while returning or excess expenditure the exchange rate is different. Because the posting to be done in INR & the expenses are adjusted against the advance.
But when there is a change in the exchange rate then the whole advance is not adjusted. SO to adjust the same the balance amount to be adjusted as gain or loss to the company a/c.
Regards,
Daniel

Problem with Per diem calculation in Travel Management module

Dear ALL,
We have configured Travel Management module in SAP and we have an issue with per diem calculation, viz., whenever we add an additional destination in the trip (T.code TRIP).
Ex: Employee's travel plan from 10/8/2011 (06.00 hrs) to 13/8/2011 (06:00 hrs)... in 24 hrs format. When the employee goes directly to one destination and coming back, the per diem calc is coming right. i.e., per diem amount for 3 days.
But when we add additional destination between the trip period- viz., either 10th eve (18.00 hrs) or on 11th Aug- the per diem calc is being done by system for 4 days instead of 3 days only.
In otherwords, for every additional destination in the itinerary, one extra per diem is being calculated (when we simulate in T.Code: PR05)
Would appreciate guidance ASAP.
Regards,
Santosh

hello,
I am having similar kind of problem can you please share your solution
Regards
Sarthak Arora

Travel Management - Cutover mileage

We converting one of our Companies to SAP. We will be using travel management for expenses, and employees are entitled to increased rates when they hit a certain mileage.
As we will be going live 10 months into the tax year, we need to cut over the mileage values for each employee.
How do we tell the system what employees b/fwd mileage is so they will get the currect amount based on their cumulative mileage for the year?
Thanks
Graham

Hi Graham,
I understand this is an old ticket but i am facing the same problem
can you please mention how you managed to enter the cutover mileages for the current fiscal year?
Best Regards,
Chrissy

ESS-portal integration with Time and Travel management(HR) in R/3

Hi,
Im doing with ESS-portal configuration with Time and Travel Management in R/3,So please kindly send me Documents for integration part.I'll b so thankful if u people send me docu as soon as possible.
send me documents to [email protected]
thanks
pavi

Hi
Please go through this functional module HRMS_BIW_EXTRACT_PY1 in r/3 side to know the exact table where u r getting the data.
There are lot of tables involved in HR-payroll info types.
As far as your problem is concerned you take one employee and go to PA20 and analyse the payroll for each week or twice a month (depends up on ur client)
run the report on the payroll cube and find out exactly what u want.
Thanks
Roopa
Assign points if help full

WD ABAP Travel management

We have activated business function FIN_TRAVEL_1 in ECC in order to use ABAP WD based applications through BP for ESS 1.41.
Based on this [online sap documentation|http://help.sap.com/erp2005_ehp_04/helpdata/en/97/7dc46839ff314f863b90e7fbd12c8e/frameset.htm] , it explains by saying - once expenses request is approved by manager, a mail will be trigerred to FI department for payment posting using background job processing program (RPRFIN00_40).
But, it does explain how the advance section is handled whenever employee is requesting for advance via travel request once it is approved by manager. Can anybody tell how this is handled in FI ?
Another more sceanrio, is there any option is Travel management wherein employee can only request for advance - for example employee is planned to extend his/her stay on deputaion ?
Is tcode trip is absolute or still continued to be use in ECC ?
Regards,
Anil Kumar.

Hi,
This workflow..for If a trip with status request approved/settled or trip approved/settled is assigned the status transferred to FI by transfer program RPRFIN00_40, a workflow is started, based on template type TripTransFI.
The configuration part for the Travel management you can get it form follwoing link
ESS / MSS Configuration (SAP Best Practicesfor SAP HCM V2.600) (N06)
http://help.sap.com/bp_hcmv1600/BBLibrary/Documentation/N06_BB_ConfigGuide_EN_US.do
the senario that you r discussion is abt Workflows .................
thre r Workflows iin the SAP system ..........that you can use for the same
But you need to use that AS per your bussiness Requairements.......

Employee as a Vendor in Travel Management

Similar Messages

Maybe you are looking for