Workflow - Executable Item

I'm setting up a purchase requisition program using a custom workflow and I'm having a couple issues getting it to work properly. I have my workflow all setup and it works perfectly when I assign the workflow in SPRO to MY username in regards to releasing a purchase req, but I can't get to work with other users. Here's an example...
Workflow is assigned for my own user (within SPRO) to release a purchase req
When I create a purchase req for my own user to release, run RSWUWFML2 to transmit the workflow item to my external email, I'll recieve an email with an executable item as an attachment. When double clicking on that attachment, I'm prompted to enter my user name and pass to get into the server. Then, I'm taken DIRECTLY to ME54N (release requisition) and from there I can either release or deny my own requisition. Works perfectly as it should.
Workflow is assigned for USER X (within SPRO) to release a purchase req
Either me, or another user will create a purchase req. From there, I run RSWUWFML2 to transmit the workflow item to the other user's email. That user will recieve the email with the executable attachment just as I had recieved one myself. However, this is where things get weird... After double clicking the attachment and entering their user name and pass to get into the server, this other user receives a popup. The popup says "OK-Code: ONLI". After clicking the check mark on the box, the user will just be left out on the main SAP page. What should happen is that the user should be taken directly to ME54N as soon as they enter the server from clicking the attachment in the email.
Not sure why this is happening. Any ideas, suggestions? All help is appreciated!

Please clarify, if PR is created by you and the recipient of the workitem is USER X. If this is correct, then after running RSWUWFML2, USER X will receive mail.
Yes, this is correct, however the user will recieve a popup which says "OK-Code: ONLI" after entering their user and pass. After this popup, the user will not be taken to ME54N, as they should after clicking on the executable work item within the email.
The work item is very much in the user's workflow inbox and they can execute it manually, but there appears to be an issue going from the executable work item to the transaction ME54N.
...then check any authorization issue for this user.
What type of authorization should I be checking for this user? What business workflow role should be assigned to this user?
You have to go the SAP R/# and the go to Tcode SWIA anf forward the workitem that is in yourr sap Inbox.
Forgive my ignorance, but what exactly is SAP R/#? Will SWIA allow me to forward work items that are in OTHER user's inboxes?
ADDITIONAL QUESTION
If after running RSWUWFML2, the work item in the user's inbox is not forwarded to their external email, what could be the cause of this? Assuming that their email and purchase req workflow release procedure is setup correctly. RSWUWFML2 is reading the work item, just not sending it.
Edited by: Cameron on Apr 5, 2010 10:44 AM
Edited by: Cameron on Apr 5, 2010 11:36 AM

Similar Messages

SharePoint Designer workflow executing same lines\steps multiple time in single instance

I am working SharePoint 2010 workflow. I am facing an issue.
Problem:
1) I have few workflows running on different situation
2) Out of all workflows one is set to execute on "Item Created"
3) This workflow having some lines to execute and then create an item and then wait for a change in field value.
4) Expectation: This should create one instance and execute the lines\steps only once and wait for field change.
5) Actual Out-Come: The workflow is executing the lines\steps three times in a single instance.
6) The workflow history is showing the three time execution of all lines\steps using log to history.
7) It is a SPD workflow so there is no while loop. but it behaving like while loop.
8) On create Item, we are creating task, so it is creating three tasks. It is sending three emails and also we are appending text in title so text is appended three times.
I did a lot of research but not able to find the solution.
Please help.
- Khan Abubakar Disclaimer: The opinions expressed herein are my own personal opinions and do not represent any others view in anyway.

Hi Khan,
According to your description, my understanding is that your workflow executed some actions three times.
What actions did you for the problematic actions?
If they are "Start Approval Process" action, please check whether there are multiple approvers for tasks. If yes, the action will create one task for each approver.
Please create a new list and a new workflow based on the problematic workflow, test again, compare the result.
For reproducing your issue, I suggest you provide more information about your list and workflow (detailed actions or some screenshots). It will make others in the forum easy to find a solution for you.
Best Regards,
Wendy
Wendy Li
TechNet Community Support

How to supress the process diagram after workflow executes

I need to supress the display of process diagram, displayed afer the workflow executes. How to turn this off.
Thank u

Put form.setSuppressReports(true); into whatever your output jsp is (e.g. createResults.jsp, taskResults.jsp, etc; generally whatever jsp displays in your URL when the process diagram is displaying).
See http://forum.java.sun.com/thread.jspa?forumID=764&threadID=5171130 and/or item 14 in http://groups.google.co.in/group/iampearl/msg/d12647374d730ee6 for more info.

Pop up Box while workflow executes an activity step

Hi Folks!
I dont know whether this is feasible or not, but please shoot your suggestions.
I want to display a pop up box in SAP GUI when a workflow executes a particular step. Basically, once my workflow starts, I have included a condition step (it checks the document type). So if the document type is 'X', then the workflow should proceed as usual. However, when the document type 's 'Y', the workflow should throw a pop up message over the screen and the workflow should terminate.
Now the reason why we want the pop up screen rather than an email/workitem is because we have two workflows that utilize the same business object (FIPP). There was a situation where an end user manually started *(thru 'services for object'-> start workflow) the wrong workflow for a document, due to which the document got posted without getting any approvals.
So what we would like to achieve is when the user manually starts the wrong workflow, the workflow should proceed and then when the check condition fails the user should get a pop up box immediately in SAP itself saying that the wrong workflow was started.
Your inputs/comments are most welcome.
Regards,
Anwar.

I am sorry but it is not possible to throw pop up every time, actually workflow consists of background task which got executed without user intervention and in those cases no pop up will come up.
You can get pop up box for dialog task (such as user decision etc)you have to write down business object method code for that.
there are many ways you can handle your situation:
1. Write down the Check FM for FIPP-Posted Event where you can check it whether it is approved or not, If not then do not complete the workflow and start some dialog WI and send across to approvers
(It is just outline, you have to formulate the solution around this outline).
2. Also you can check for BAdi or user Exit and directly can write down message for that, It seems more easy.
Cheers
Jai

Workflow with item type and item key is in progress. Abort existing workfl

Dear all,
I'm using the below code from the submit button event to launch the workflow. The workflow works fine when I submit for the first time, when i try to submit for the second time from the same session it throws me the error as Workflow with item type and item key is in progress. Abort existing workflow.
Where I am struck,Kindly send me any solution.
I am using below code in oaf
public void workflow(OAPageContext pageContext,
String headerId,
String empName,
String userName
String wfItemType = "XXSample";
String wfProcess = "XXSample";
String wfItemKey = headerId;
OANavigation wfClass = new OANavigation();
// Create Workflow Process
wfClass.createProcess(pageContext, wfItemType, wfProcess, wfItemKey);
System.out.println("Workflow created");
wfClass.setItemAttrText(pageContext,
wfItemType,
wfItemKey,
"XXHDRID",
headerId);
wfClass.setItemAttrText(pageContext,
wfItemType,
wfItemKey,
"XXEMPNAME",
employeeName);
wfClass.setItemOwner(pageContext, wfItemType, wfItemKey,username);
wfClass.startProcess(pageContext, wfItemType, wfProcess, wfItemKey);
System.out.println("Workflow started");
Thanks,
Kumar.

Item type and item key forms unique record for the workflow session, you cannot have 2 instances of the workflow running for the same header id, in your case. Check if the process exists for the header id. If so, display a warning message without launching another workflow session, else start the workflow process.
Thanks
Shree

SharePoint Workflow - Update Item in a different Site Collection

We have a requirement where if an approver approves an item (say in List 1 in Site Collection A), a certain Date column has to be updated on another item which is on a different site collection (say in List 2 in Site Collection B). I think I cannot use a
SharePoint Designer(SPD) workflow in this scenario as SPD Workflows cannot access an item in a different Site Collection.
I can think of 2 approaches -
Approach A - Create a workflow in Visual Studio which initiates an approval workflow when an item is added to List 1. If the item is approved, update the corresponding related item in Site Collection 2. Can I do this? Can a Visual Studio workflow access
item in a different site collection? Both Site Collections are in the same web application.
Approach B - The other approach is to create a SPD workflow for approval and create an Event Receiver on the same list which updates the date in the related item on a different site when the items stats is approved.
I feel approach A is better if can be done as we a single workflow taking care of the entire process. Please let me know if this can be done using a VS workflow. Any other approaches are also welcome.
Thanks in advance.

Haven't tried myself, but it could be worth trying out the Call Web Service Action in SPD and update the list in the other site collection with a REST Call.
http://blogs.msdn.com/b/sharepointdesigner/archive/2012/09/05/how-to-work-with-web-service-using-call-http-web-service-action.aspx
Kind Regards
Bjoern
http://www.sharepointviking.com
Twitter: Follow @bjoern_rapp

Show ECC workflow inbox items in CRM

Hi,
I would like to show some ECC workflow inbox items in CRM inbox.
I heard it is possible. How-to do this?
Please help, regards, Toine.

Update: this will become possible in CRM 7 Ehp 1.

UCM how to clear "Workflow Content Items In Queue"

Hi
How to clear "Workflow Content Items In Queue", if i click "Remove item from Queue" under Action also content item is remains in workflow queue.
How to fix it?
Thanks
Deepak

Hi Srinath,
I have checked the idc analyze. "check search index" is not running shows error. please check the log file below without selecting "check search index" other three(check database, check file system, generate report) ends with 0 errors. Is there any other solution to clear the workflow items?
Analyzing tables...
WARNING: Checking dRevClassID<->dDocName consistency can take several minutes on large repositories!
Finished checking 47 entries.
Errors Found: 0
Errors Fixed: 0
Analyzing filesystem...
Finished checking 47 entries.
Errors Found: 0
Errors Fixed: 0
Generate report
Number of items grouped by: dReleaseState
Workflow : 4
Old : 6
Current : 37
Number of items grouped by: dStatus
Edit : 2
Released : 43
Review : 2
Number of items grouped by: dProcessingState
Converted : 42
Metadata Only : 5
Number of items grouped by: dStatus, dReleaseState
Current and Released : 37
Workflow and Review : 2
Old and Released : 6
Workflow and Edit : 2
Thanks
Deepak

Call MDM Workflow for Item Record

Hello,
We are implementing MDM 7.1 on Portal and want to trigger MDM Workflow through Webdynpro Java when a user edits a record for Item and clicks on 'Save'. I have captured the 'Post Save Event' in Webdynpro Java and received the Record Id of the Item being edited.
Now I want to execute the Workflow based on the RecordID. Can somebody send me the code for the same for connecting to the MDM Repository and starting the workflow for the Item record.
Any help would be highly appreciated.
Thanks

Hi,
Please refer the SAP MDM Portal Content Development Guide - http://help.sap.com/saphelp_mdm550/helpdata/en/45/c87d0243e56f75e10000000a1553f6/frameset.htm
You can check the section - Connecting with the repository using System Object.
If you are using MDM workflow on Portal then refer this guide -
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/902a77c2-9bf7-2c10-7f83-df61e131e770
Thanks,
Shambhu.

Workflow: Execute WorkItem from Inbox

Dear experts
We upgraded CRM 4.0 to CRM 2007. We have workflows scenarios in our system. Workflows are received in our Outlook Inbox. From there, we have 3 options:
- Workflow Inbox
- Display Work Item
- Execute Work Item
The workitem should open a service process in CRM.
If we execute the workitem from the outlook inbox, it will open the service process but not using the standard WebUI screen, instead it will use the IC WebUI screen to open the service process.
If we execute the workitem from the worklist (in WebUI), it will open the service process using the standard WebUI screen.
What should we change in order to use the standard WebUI screen (and not the Interaction Center) when we execute a work item from outlook?
Thanks in advance for your help.
Best regards
Stephanie

Hi Govil,
Thanks.
The agent assignent is fine and the task is also made as general task . Even the object i am using is standard 'BUS2000120' not the custom one.
i feel the problem may be due to someworkflow settings between Web UI and backend. Let me know if any settings like such (apart from SWU3).
Any more suggesstions please????
Regards,
Sateesh

Sharepoint Designer - Two step List Workflow task item is not changing the status from not started to Complete

Hi
Using SPD i am creating list workflow.
Scenario: Employee submits a request . Task assign to manager. Manager can either approve/ reject. If approve then change the state column to "done". If rejected the state column to "Rejected".
Problem is "Assign a to do item" is assigning the task to manager. But after manager approves the status in the task list not changed to "Completed". Still it is showing "Not started". I dont want to manually complete the task.
Please help me for automatic process.
What i should do to change the status to "Complete" automatically after manager approval
Regards
Jhanani
Janani.R

Hi Janani,
From your description, you would like to create an approval workflow for a list. When an employee submit a request to the list, an approval task should be assigned to manager, then manager could approve or reject the request. From the request list,
we should be able to see the Approval task’s status.
Not understand the reason of designing the workflow to two steps, an approval action should be enough from my understanding. For producing, I create a list named Request list, then customize it in InfoPath form to add a Request field for stating request
content. Then add a workflow to list named Approval task, add the action of Start an approval process with administrator and make the workflow automatically start when item is added.
The image below shows the status of Adding items, Approving and Rejecting. Please check if it could meet your requirement.
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

SharePoint Online, Stop Workflow when Item Changed

Hello,
I have a workflow that sends an email to certain individuals upon creation and then sends a follow up reminder in 30 days if a specific field has not been changed. I want to edit that workflow to only send the reminder if the list item has not been
changed since creation (ie: modified date is after created date). Then create a second workflow that starts once the item is changed to send a different reminder email if the list item has been updated but not completed.
The problem I am having is that the workflow that sends the initial email is technically "changing" the list item and therefore triggering the second workflow which I don't want to happen. I tried to use the "If any value equals value"
condition on the "created" (date/time) and "modified" (date/time) fields but sending the initial email changes the modified field so they're never equal.
If there were a way to define a timestamp as [created date/time + X] I could set X to be 1 miute and then use the greater than or less than functions of the "If any value equals value" condition to make this work. Doesn't seem possible
to do.
Does anybody have any ideas of how to get around this?
I'm using SharePoint Online with O365 if that makes a difference.
Thanks,
Jared

add a column called 'start next workflow' which should be a Boolean with a default value of NO
in your first workflow, only at the point it should end, make the last action to change this new field to YES
in your second workflow, add a condition so that it only runs if this field is set to YES
Regards
Sergio Giusti Sergio Blogs
Linked
In Profile
Whenever you see a reply you think is helpful, click Vote As Helpful.
Whenever you see a reply you think is the answer to the question, click Mark As Answer.

Calling Interactive Adobe Form from workflow work-item

Hi Experts,
Here is the requirement.
WE have Interactive Adobe Form developed and now the requirement is to call this form in our workflow as work-item.
When the work-item agent double-click on the work-item he must call the adboe form.
Please provide your inputs/suggestions/Solution/Tips.
Regards
Krishna

Hi Gurprit,
Thanks for answering my question , appreciated.
When I am in transaction SWFVISU in the drop-down for the Visualization type I dont see "Adobe Form" . Whether we need to create an ABAP Webdynpro to call Adobe form.
Please explain.
Regards
Krishna

Some workflow Mail items not visible in SCOT in QA but there in Development

Hi,
In our development system and QA system the SCOT is enabled to test the workflow for credit approval. The settings as far as I can see is same in both the systems except in address types maintained in QA is specific and it is * in development. In QA while the task for mails is raised, the items with recipient type Organisation object are not visible in SCOT overview of orders but in development all the items are visible. In development, the mail is also activated based on the user id but this is not working in QA system where the only item that is sending the mail is the one with recipient type Email. Can you plaesea advice what is wrong in teh configuration?
Regards,
Arcahna

Hi,
In our development system and QA system the SCOT is enabled to test the workflow for credit approval. The settings as far as I can see is same in both the systems except in address types maintained in QA is specific and it is * in development. In QA while the task for mails is raised, the items with recipient type Organisation object are not visible in SCOT overview of orders but in development all the items are visible. In development, the mail is also activated based on the user id but this is not working in QA system where the only item that is sending the mail is the one with recipient type Email. Can you plaesea advice what is wrong in teh configuration?
Regards,
Arcahna

WorkFlow: Work Item getting stuck in requestor's inbox after resubmitting

Hi all,
There is a form which has to get approved for further processing. When the requestor submits it for approval, the workitem goes into the approver's inbox. There are three approvers. When one of the approvers rejects it, it goes back to the requestor's inbox. Now the requestor changes the form and resubmits it again. But now, it won't go from that inbox to the approver's inbox.
Could anyone tell me how to debug this kind of a workflow scenario? What transactions should I be using to find out what's going on here? I'm a bit new to WorkFlow.
Thanks.

Hi Kinna,
What work item is this? Did you check the workflow log/ overview for any errors?
Regards,
Suresh Datti
P.S. You will probably get a bettr response if you psot this question on the Business Process Management (BPM) forum.
Message was edited by: Suresh Datti

Workflow - Executable Item

Similar Messages

Maybe you are looking for