2 different files in the same location?

When we upload files they go all in one folder.
The first editor calls his graphic "Picture 1.png" (wonder where that came from..)
Sure sometimes before the item gets deleted another one will upload an completly different picture with the same filename.
The thing that it different between the 2 would be the Asset ID. So I was wondering if there is a way to make folders with asset IDs in the location where everybody uploads there stuff to.
To tidy up on the long run I guess we just would need to delete the empty folders (as the content has been archived).
How would I do this? How do other people deal with the same filenames for different files? It even happens within the same production so the solution to create an subfolder for each production (read this a while ago) does not work for us.
I know that for future projects we will tell people to use more describing filenames (but even there: there might be two different kitchens called the same..) but I also talk about a huge, messy archive to migrate..
thanks
tobi

Let me rephrase things a bit as I used the term Excel chart  to literally. We create charts in SSRS. We then use a query string that includes "rs:command=render&rs:format=Excel" to get the chart into Excel. The "chart" in Excel is really just an
image and the associated data table is the cells filled in with the data. We then "select" the area that encompasses all of these objects and paste that into the PowerPoint slide.
Our source folder structure is as follows (note that I while I am being generic, the Ecel file names are the same between folders:
Folder A: File1.xls, File2.xls, File3.xls ..... File40.xls
Folder B: File1.xls, File2.xls, File3.xls .....File40.xls
This goes on for 8 folders but can be as many as 30
The routine we use to create the xls file from the SSRS chart names the xls file and puts it in the correct folder.
The idea was we would create a template chart set in PPT for folder A and then create copies of the PPT and change the links to point to Folder B, etc.
We have ensured that all Excel Documents are closed when we try to do an update.
We are also getting the following error and I'm paraphrasing: Cannot open multiple instances of a file of the same name even if it is in a different location. This occurs when doing an update links when we don't get the initial error message I listed first.
If we change the names of the files in each folder: i.e. FolderAFile1.xls, FolderAFile2.xls, etc then we can do the update links. This is time consuming as the SSRS exports are done by the end users and we are the developers trying to create a reusable solution.
One other issue we are seeing which I hope you can address is that when we are getting the update links to work, the process opens up each Excel file THREE times. It takes almost 15 minutes to update a PPT with 18 linked xls files.

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