Accessing MS Office built-in Document Properties

Can someone point me to a HOWTO, etc. that shows how to access an Office document's properties (Title, Subject, Author, etc.)? Thanks.

hi alexander,
to programatically get and set document meta-data like author, text, description, etc. we provide the Content Management API's which are available here:
http://portalstudio.oracle.com/pls/ops/docs/FOLDER/COMMUNITY/PDK/plsql/doc/pldoc_9026/wwsbr_api.html
use the view WWSBR_ALL_ITEMS which is located in the portal schema to query the item attributes.
these PL/SQL API's do exactly what you are planning to do.
regards,
christian

Similar Messages

Getting built-in document properties

Help me, please! I need to get built-in properties (title, keywords, author, ...) from uploaded document (.doc, .xsl, .pdf) for creating 'file item' and fill its properties automatically.
Did anybody does this?
Is the best way to solve this problem?
May I use portal API or Oracle Text API for developing?
Reply, please!

hi alexander,
to programatically get and set document meta-data like author, text, description, etc. we provide the Content Management API's which are available here:
http://portalstudio.oracle.com/pls/ops/docs/FOLDER/COMMUNITY/PDK/plsql/doc/pldoc_9026/wwsbr_api.html
use the view WWSBR_ALL_ITEMS which is located in the portal schema to query the item attributes.
these PL/SQL API's do exactly what you are planning to do.
regards,
christian

What happened to the Initial View options under Document Properties??

What happened to the Initial View options under Document Properties? I just updated my Reader and it's no longer accessible! SOS.

Hi kga406,
Please tell me if you are able to access 'initial view' tab in document properties using Acrobat.
You can change initial view settings only in Acrobat and can view PDFs in Reader with the same initial view as set.
Regards,
Anubha

Can't seem to change the Document Properties Advanced Reading Options in a Form that was created in Adobe LiveCycle. This option has been "greyed" out - anyone know how to update this to English so I can pass Accessibility Testing?

Can't seem to change the Document Properties > Advanced > Reading Options in a Form that was created in Adobe LiveCycle. This option has been "greyed" out - anyone know how to update this to English so I can pass Accessibility Testing?

LiveCycle forms use a very different approach to create a PDF form than Acrobat and that approach makes many features for processing PDFs non-functional.
You might want to ask this question in one of the LiveCycle product forums.

Win Server 2008 R2 - FSRM is not able to view Office Word 2010 custom document properties

Hi,
how to view custom document properties for office 2010 files on Win Server 2008 R2 - FSRM.
Word 2003 custom document properties are reportable and also visible after: Right click on file/Properties/Custom
Word 2010 there is no Custom menu after: Right click on file/Properties/Custom
Any suggestion ?
TH

Hi Tomas,
To view custom properties in Office 2010:
1. Click the File tab.
2. Click Info.
3. Click Properties, and then select Advanced Properties
4. Click the Custom tab
Regarding this point, the following article can be referred to for more information.
View or change the properties for an Office file
http://office.microsoft.com/en-in/word-help/view-or-change-the-properties-for-an-office-file-HA010354245.aspx
In addition, for this is more related to Office, in order to get better, we can also ask for suggestions in the following forum.
Office Forum
http://social.technet.microsoft.com/Forums/office/en-US/home
Best regards,
Frank Shen

Accessing document properties crashes program?

I have a re occurring crash trigger. Quite often when I do a CtrlD (to get Document Properties) it crashes the program. Is this a known glitch?
Cheers

Hi,
Just wanted to let you know that our IT tried to do the 'repair Acrobat installation' as discussed. Once finished the following message appeared when trying to launch Acrobat.
All of adobe programs (Illustrator CS2, Photoshop CS4 and Acrobat 9) ceased to work and have to be reinstalled!
IT are not happy!

Read-only Collaborator can edit Contract Document properties

We have a master agreement with a read-only collaborator. The security profile for this collaborator role is identical to the stock "Document Reviewer" profile, i.e. only View is set.
However this supposedly read-only collaborator is able to edit Contract Document properties. They click on the Contract Documents tab, then drill into a Contract Document, and then click on the Edit button. From there, they have the ability to change fields such as Name, Descrpition, Effective Date, etc. They cannot change or delete the actual file attachment itself.
Is this an issue with CLM, or is there some security setting we are missing somewhere? Please tell me this is not working as designed ..
thanks.

Hi Terry,
According to your description, my understanding is that you don’t want the yollow bar notification to display when you open Access documents.
This issue seems to be about the client application. Please compare the followings with the things that you did:
1.Open the documents
2.Click File->Options->Trust Center->Trust Center Settings
3.Click Protected View, unselect ‘Enable Protected View for originating from the Internet’
4.Click Message Bar, select ‘Never show information about blocked content’
5.Click Macro Settings, select ‘Disable all macros without notification’
In addition, as this issue is about Office, I commend you create a new thread in Office forum, more experts will assist you with this issue.
Office forum:
http://social.technet.microsoft.com/Forums/en-US/home?category=officeitpro
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Document Properties versus Form Properties

Hello,
I was searching this forum and the knowledgebase to find an answer on how to populate the Document Properties visible in Acrobat/Reader 7 with the values from the Form Properties of a XFA form created with Designer 7.1. Unfortunately I was not able to find a sufficient answer. Is it possible to fill the Document Properties from within a XFA form? Can anyone point me in the right direction?
Any help is really appreciated. Thanks!
Kind regards, Karin

Hi,
As I discussed with my colleague on Office application, the Document property we can access from File tab is different from the DOCPROPERTY we can locate in Fields.
If you would like to add the "aaa" to document, we could add it manually.
Regards,
Rebecca Tu
TechNet Community Support

Acrobat Pro 9.5.1 Document Properties glitch

Hi,
When trying to view the document properties in Acrobat Pro 9.5.1 I get the below screenshot. The box is tiny and so small nothing can be viewed. I have to press ESC to close the window. I can only use ALT+SPACE to move it also.
PC config:
Generic Dell Crap Vostro 200.
Windows XP SP3
CS4 DP - only Acrobat, Distiller, Bridge, Illustrator and Photoshop, no InDesign.
CS5.5 DS - Everything but Acrobat X as it isn't compatible with our plugins and add-ons.
All Adobe software is updated, as is the windows OS. AV is AVG Business.

Yes, I've tried multiple repairs.
Here is my sysinfo file if it helps. I noticved that some of the plugins were doubled up in their own folder and the plugin fodler, so I removed the apis from the plugin folder...
Available Physical Memory: 1529264 KB
Available Virtual Memory: 1782092 KB
BIOS Version: DELL   - 42302e31
Default Browser:
Default Mail: Microsoft Office Outlook
    mapi32.dll
    Version: 1.0.2536.0 (XPClient.010817-1148)
Graphics Card: Intel(R) G33/G31 Express Chipset Family
    Version: 6.14.10.4820
    Check: Not Supported
Installed Acrobat: C:\Program Files\Adobe\Acrobat 9.0\Acrobat\Acrobat.exe
    Version: 9.5.1.283
    Creation Date: 2012/04/24
    Creation Time: 12:11:25 AM
Locale: English (Australia)
Monitor:
    Name: Intel(R) G33/G31 Express Chipset Family
    Resolution: 1680 x 1050 x 60
    Bits per pixel: 32
OS Manufacturer: Microsoft Corporation
OS Name: Microsoft Windows XP Professional
OS Version: 5.1.2600 Service Pack 3
Page File Space: 4194303 KB
Processor: x86 Family 6 Model 15 Stepping 13 GenuineIntel ~1795 Mhz
System Name: COPYROOM2
Temporary Directory: C:\DOCUME~1\JOHNDE~1\LOCALS~1\Temp\
Time Zone: AUS Eastern Standard Time
Total Physical Memory: 2097151 KB
Total Virtual Memory: 2097024 KB
User Name: Rod
Windows Directory: C:\WINDOWS
Installed plug-ins:
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\AcroForm.api
    Version: 9.5.1.283
    Creation Date: 2012/04/24
    Creation Time: 12:11:59 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Annots.api
    Version: 9.5.1.283
    Creation Date: 2012/04/24
    Creation Time: 12:12:10 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\DigSig.api
    Version: 9.5.1.283
    Creation Date: 2012/04/24
    Creation Time: 12:11:58 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Enfocus\Certified PDF.api
    Version: 3,2,4,0
    Creation Date: 2012/02/27
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C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Enfocus\PitStop.api
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    Creation Date: 2012/02/27
    Creation Time: 11:16:38 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\EScript.api
    Version: 9.5.1.283
    Creation Date: 2012/04/24
    Creation Time: 12:12:08 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\ImpositionViewer.API
    Version: 1.3.033
    Creation Date: 2012/01/16
    Creation Time: 11:21:48 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\PTLic4.api
    Version: 3.0.91
    Creation Date: 2012/01/16
    Creation Time: 11:22:05 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\PTools.api
    Version: 3.0.91
    Creation Date: 2012/01/16
    Creation Time: 11:22:06 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\PTVersion.api
    Version: 1.0.91
    Creation Date: 2012/01/16
    Creation Time: 11:22:06 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\Screening.api
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    Creation Date: 2012/01/16
    Creation Time: 11:22:07 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\Supercolor.api
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    Creation Date: 2012/01/16
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C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Heidelberg\Supertrap.api
    Version: 6.0.91
    Creation Date: 2012/01/16
    Creation Time: 11:22:09 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\IA32.api
    Version: 9.5.1.283
    Creation Date: 2012/05/22
    Creation Time: 5:37:43 PM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\PPKLite.api
    Version: 9.5.1.283
    Creation Date: 2012/04/24
    Creation Time: 12:12:04 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Printable\FusionProAcro8.api
    Version: 7.2.13
    Creation Date: 2011/08/24
    Creation Time: 4:50:04 PM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\qbox32.api
    Version: 1.8b (EN) beta 1
    Creation Date: 2011/10/05
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C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\qiplus2.api
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    Creation Date: 2011/10/05
    Creation Time: 9:50:33 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\Updater.api
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    Creation Date: 2012/04/24
    Creation Time: 12:12:02 AM
C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\weblink.api
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C:\Program Files\Adobe\Acrobat 9.0\Acrobat\plug_ins\WebPDF.api
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Acrobat X - Automate document properties and thumbnails

I have 2400 files (180,000 pages) of declassified military records I am converting to PDF using Print To PDF. The original data is read from a proprietory browser created by the Marine Corps 15 years ago and Print to PDF is the only way to access the data.
1. Currently, I open the new PDF created, CTRL D to Document Properties, then have to enter Navigation Tab > Pages Panel and Page and Magnifaction > Fit Height on each record set.
2. Then i go to Description and add a Description from a database I have live on my website in Coldfusion and Access.
3. I then save the file and close Acrobat X and then repeat the Print To PDF.
Questions to start.
A. Are there settings or Plugins that would allow each of the PDF's created using Print To PDF to automatically have the Navigation and Magnification settings already set?
B. Is there any way to inject the Description into the new PDF or must this always be added manually?
C. Is there any way to automate the Fast Web View function as part of the above process?

You didn't mention which version of Acrobat you're using, which is critical to the answers to these questions.
If you have Acrobat Pro, then you can do A and C in a batch process (aka Action).
B can be achieved using a custom-made script. If you have version 9 or earlier a directly link to the DB can be created and the data copied from it to the script's metadata. If you have Acrobat X this can also be done, but would require export the information from the DB to a file, reading that file with a script in Acrobat and then using it to populate the metadate fields. Again, if you have Acrobat Pro this could be done in a batch process. Otherwise, you'll have to do each file at a time.

Document properties aren't syncing up with SharePoint in Record Center Libraries

In a record center's document/record library, I'm not able to link word document properties with sharepoint item attributes using "Quick Parts" as I can with Document Libraries.
Could this be because of a separate issue with how the Record Center handles properties?

Hi Dnerd,
We have found this issue. We can reproduced this issue as the followings:
Create a Team site, create a document library
In the library, create a column called Test1, then upload a document to the library
Open the document with office app. In the Quick Parts->Document property, we can find the name of the custom column Test1
Create a Record Center, create a custom column Test2 in Record library, then upload a document to the library
Open the document with office app. In the Quick Parts->Document property, we can not find the name of the custom column Test2
Then create a new library in the Record Center, and create a column for the library. Do a same test, the result is same with the result in Record library.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Linking Custom Document Properties to SharePoint

We currently have a Microsoft Office Add-in that, among other things, reads and writes Custom Document Properties. Our add-in includes a user-dialogue through which these values are captured and subsequently displayed within the document.
We now have a requirement to integrate this functionality with SharePoint 2010. In particular, we want our Office custom document properties to be co-ordinated with equivalent SharePoint server properties (i.e. site columns in Document Libraries) so that,
when a given SharePoint property value is changed the equivalent custom document property is also changed.
Users must be able to set the properties in either SharePoint or in an Office App (Word for example) and the changes be reflected in both places.
Our solution must work with the desktop versions of Office 2010/13 and the non-Office365 versions of SharePoint 2010/13.
During our initial prototyping we have looked at a number of possible approaches (including Document Property Promotion and Demotion) but are still not sure which appropriate to use.
With regard to Document Property Promotion and Demotion for example, we found that, if we create a document outside SharePoint, then invoke our add-in to set document properties, then upload the document to SharePoint; the SharePoint properties and the
Office Custom Document Properties are initially in step, any subsequent changes cause problems.
If we now change the SharePoint properties by editing them in SharePoint and then open the document in Word, the Custom Document Properties are unchanged. Similarly, any change we make in Word is not reflected in the
SharePoint properties when the document is saved back to the SharePoint library.
Our properties are all of type string in Word and type Choice in SharePoint.
For various reasons, our solution must not depend in any way on Office templates.
We would like to know what would be the recommended approach to implementing this functionality.
Below provides a basic diagram of our requirement:

Hi,
According to your description, you might want to sync the custom document properties between document and SharePoint Library.
A solution can be like this: We can add an Event Receiver to this library, it will be triggered when there is a file is checked in or the item of list is updated, then we can
read/write the specific document properties and sync between document and SharePoint Library.
The whole scenario would be like this: When a document is uploaded and checked in, the method put in the Event Receiver will be triggered and update the related columns of library.
When we updated these columns in library, we can capture the ItemUpdated event and update the corresponding properties of this document.
Here is a step by step sample on creating a simple Item added event receiver:
http://msdn.microsoft.com/en-us/library/ff398052.aspx
More information on Event Receiver for your reference:
http://msdn.microsoft.com/en-us/library/gg749858(v=office.14).aspx
http://msdn.microsoft.com/en-us/library/ff408183(v=office.14).aspx
For about how to update the custom properties of an Office Document, it is recommended you post another question to the Microsoft Office for Developers forum, you will get more
help and confirmed answers from there.
http://social.msdn.microsoft.com/Forums/office/en-US/home?category=officedev
Thanks
Patrick Liang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
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Patrick Liang
TechNet Community Support

Document properties form SharePoint to Word

I opened word document in MS Word and I want to insert value from my Sharepoint column "aaa" in that document.
When I try to do it from GUI, it works:
"Insert" tab --> "Quick Parts" --> "Document Property" --> "aaa"
and the value is inserted in word document.
but when it try to it directly like this, it doesn't work:
Ctrl + F9 --> { DOCPROPERTY aaa }
or
Ctrl + F9 --> { DOCPROPERTY "aaa" }
And I need this. What am I doing wrong??

Hi,
As I discussed with my colleague on Office application, the Document property we can access from File tab is different from the DOCPROPERTY we can locate in Fields.
If you would like to add the "aaa" to document, we could add it manually.
Regards,
Rebecca Tu
TechNet Community Support

Document Properties on Form

I've created a form in Adobe LiveCycle Designer 8 and can enter Form Properties from there but I need to be able to add Document Properties to post it on our website for accessibility. If I open it in Adobe Professional 8 where I add the properties to other pdf's, I am unable to edit the Document properties, they're all greyed out. Even the information I added in Form properties in Designer does not appear.
Any suggestions? or am I looking in the wrong place or missing a setting?
Thanks for any help!
Sue

A file prepared in Designer cannot be further edited in Acrobat.
Aandi Inston

Custom document properties accessible via Javascript?

I don't see any method in the Document Javascript object model to read custom properties that have been added to a document.
Is this not accessible to Javascript? I will resort to using a field in the document to store information about the file that I'd like to access if not, but I would prefer to put this info (which will not change, btw) into the custom properties if possible.

Under 'Document Properties' (where you can enter an Author, Subject, Keywords, etc.) there is an additional tab which allows you to define custom properties. What I want to do is store info (stuff like version, a document ID#, etc) in a common place that can be accessed by my script.
Edit - in Acrobat 7 the menu is 'Document Properties', in Acrobat 8, the menu is 'Properties'.

Accessing MS Office built-in Document Properties

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