Accouting status of AP Payment

Hi All
I want to see the accounting status of Ap Payments . Which function/procedure should I use to check this?
Or which column?
Thanks

It's POSTED_FLAG from AP_INVOICE_DISTRIBUTIONS_ALL

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BCM - status 'In appproval Payment medium created'

Hi all,
for one of batches in the Batch and payment monitor (trans. code BNK_MONI) I see the following status assigned 'In approval Payment medium cre' - what is the meaning of this status? also, what further processing steps are available either to 'move' this batch to bank or to return it back to the start of the process in BCM.
thanks in advance.
BR
Renatas

A resolution for this issue is the OSS Note 1520281 - BNK: Batch in status 'In approval Payment medium created'

Sales order status with down payment requests.

Due to our requeriments, all the invoices created from a sales order has down payment request as billing category.
The problem is that the sales order status continues as "Being processed" instead of completed.
Is there any customising that makes the sales order status as completed when the down payment request is created for all the sales order value?
Thanks in advance.

Hello,
this is the correct behaviour of the system: you have an item of 100; in the billing plan if you want to manage downpayment you will have, let's say two items:
10 for the downpayment
100 for the final invoice.
The system proposes the amount you defined for the downpayment and the total amount for the final invoice.
Then you will have to bill the downpayment invoice, release it into accounting and clear it. If you will do this steps correctly, when you create the final invoice the system will show you:
invoice amount 100
advance payment -10
net value = 90.
Hope to be useful..
Best regards,
Andrea

Status "confirming" with payment batch

Hi,
I am working on payment batches et I have a problem with one batch.
Usually, when I want to confirm my payment batches, it works et the status of the batch switch from " formatted" to "confirmed".
The problem is, that I wented to confirm one of my payment batches, but instead of ths status "confirmed", I found "confirming" status et I have only one option: cancel the batch, and I don't want to cancel this one but I want to confirm it.
This is my problem, thank you foryou help.

This seems to be known issue of AP patchset level N or below in 11.5.10. Raise SR and Oracle support should be able to provide your patch.
Tarun

Trade in iphone checked status -paid no payment received

Like post name it i did trade in iphone checked status online "paid" never received payment,good luck calling customer service very frustrating

Similar story here. Sent my 4s for trade-in, got $15.30 GC, appraised value was $85. I did some homework on this before I submitted and almost convinced myself that this was going to happen......here's my story.
The power button on my 4s didn't function. I used the accessibility feature to power down the phone. To turn it on, it needs to be plugged in by the power cord. I "chatted" with a Verizon rep to see if it would still qualify for the full appraisal value. Their response was "As long as it's still functional, you should get $200 trade in towards the new iPhone". I wasn't trading in for a new Iphone, however, this was all I needed as proof. Low and behold, when I sent my 4s in, I get an email 2 weeks later for a gift card in the amount of $15.30. When I checked the reason for the dimished value, it states "Device does not power on". Trying to drum up some complaints because I saw this coming. I offered to send in pictures of my working phone and other documents. Not sure if I'm gonna get the $69.70 I'm owed, but I'm certainly gonna try! All this aggravation for a 10+ year customer. Thanks, VZW! If I don't get any satisfactory results, going to the attorney general. Might be years before I get a satisfactory result. Any VZW moderators on here have any suggestions on how to resolve these issues??? It's obviously a widespread problem. Just trying to get what we are owed!

I want to cancel all pending status in my payment

I want to cancel all pending status in my payment

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Invoice payment status will update in SRM

Dear Experts,
I have done the invoice in SRM and invoice created in ECC and the same invoice number has been updated in SRM with status 'posted in the backend'.
for thi invoice, i have completed the payment. I would like to know whehter these status will be updated in SRM or not?
Thanks
Ravi

Hi
It is not possible to see, but there is a way. You need to check in ECC in FBL1N for this invoice for the invoice payment. and if you are confirm that no further invoice you need to tick final invoice posted in PO.
With this tick you can confirm the status of the payment.
regards
Satish

F110 Payment run stopped, status Payment run has been carried out.

Hi experts,
I have searched in this forum but didn't find suitable scenario.
I have run automatic payment after the proposal created.
Somehow the payment run status stopped at "Payment run has been carried out".
Then I check the payment run log:
Job started
Step 001 started (program SAPF110S, variant &0000000007737, user name xxxxxx)
Log for payment run for payment on xx.xx.2009, identification XXxxx
System error occurred during blocking attempt; payment run stopped
... the execution of the payment program is terminated
End of log
Job finished
I thought no accounting document has been posted.
Is it the right way if I re-run the program SAPF110S with its variant?
What is the possible impact.
Kindly advise.
regards,
rob

Hi,
Yes there might be no accounting document has been posted because even though the payment run has been carried out but parameters you have mentioned might not been selected because of many reasons.
Please go to EDIT - Payment -
Payment list and exception list.......
Please check if any entry is there in payment list if it is than some doc has been posted.
Rest will go to EXCEPTION list.... will show you the exact errors.
Please check the same in the proposal run first... it seems that PROPOSAL run in not only correct.
See the error and correct it.

Payment status

Hi,
How do we know the status of payment run in which fields gets updated in REGUH,REGUP,BSEG,BKPF .
Which are the fields gets the update status of the payment once the payment run through F110.
Thanks

Hi Kelvin.
Please have a look at FORM STATUS_ERMITTELN at include F110VLST:
*       Ermitteln des Verarbeitungsstatus
FORM STATUS_ERMITTELN USING UPREGUV STRUCTURE REGUV
                            STATU LIKE F110V-STATU.
CLEAR STATU.
IF UPREGUV-XDELE NE SPACE.
    STATU = TEXT-015.
ENDIF.
IF STATU EQ SPACE
AND ( UPREGUV-XBELG NE SPACE OR UPREGUV-ANZER > 0 ).
    STATU = TEXT-014.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XECHT EQ 'X'.
    STATU = TEXT-013.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XECHT EQ 'S'.
    STATU = TEXT-018.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XECHT EQ 'E'.
    STATU = TEXT-026.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XECHT EQ 'R'.
    STATU = TEXT-027.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XVORB EQ 'X'.
    STATU = TEXT-012.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XVORE EQ 'X'.
    STATU = TEXT-011.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XVORE EQ 'L'.
    STATU = TEXT-019.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XVORE EQ 'S'.
    STATU = TEXT-017.
ENDIF.
IF STATU EQ SPACE
AND UPREGUV-XVORE EQ 'E'.
    STATU = TEXT-025.
ENDIF.
IF STATU EQ SPACE.
    STATU = TEXT-010.
ENDIF.
ENDFORM.                    "STATUS_ERMITTELN
These text elements (TEXT-nnn) can give you a clue:
010     Parameters have been entered
011     Payment proposal has been created
012     Payment proposal has been edited
013     Payment run has been carried out
014     Payments have been posted
015     Printing data and log have been deleted
018     Payment run could not be carried out
017     Payment proposal could not be carried out
019     Proposal has been started
025     Proposal has been scheduled
026     Payment run has been scheduled
027     Reserved for external payment run
There are other status for the payment run, depending on the payment job status:
* Include F110VFS0 (FORM STATUS_REGUV)
*------- ..... eingeplant ( vorlaeufig ) -------------------------------
      WHEN 'P'.
        STATUSLINE+21(3) = '020'.
*------- ..... eingeplant ( freigegeben ) ------------------------------
      WHEN 'S'.
        STATUSLINE+21(3) = '021'.
*------- ..... startbereit ---------------------------------------------
      WHEN 'Y'.
        STATUSLINE+21(3) = '022'.
*------- ..... läuft ---------------------------------------------------
      WHEN 'R'.
        STATUSLINE+21(3) = '023'.
*------- ..... fertig --------------------------------------------------
      WHEN 'F'.
        REGUV-XVORE = 'X'.
        UPDATE REGUV SET   XVORE = 'X'
                     WHERE LAUFD = REGUV-LAUFD
                     AND   LAUFI = REGUV-LAUFI.
        COMMIT WORK.
*------- ..... abgebrochen ---------------------------------------------
      WHEN 'A'.
        REGUV-XVORE = 'A'.
        UPDATE REGUV SET   XVORE = 'A'
                     WHERE LAUFD = REGUV-LAUFD
                     AND   LAUFI = REGUV-LAUFI.
        COMMIT WORK.
    ENDCASE.
    CONDENSE STATUSLINE NO-GAPS.
ENDIF.
*------- ... abgebrochen -----------------------------------------------
IF REGUV-XVORE = 'A'.
    STATUSLINE+21(3) = '024'.
    CONDENSE STATUSLINE NO-GAPS.
ENDIF.
*------- ... fertig (aber vielleicht laufen noch die Drucksteps) -------
IF REGUV-XVORE = 'X'.
    IF STATUS_V = 'R'.
      STATUSLINE+21(3) = '023'.
    ELSE.
      STATUSLINE+21(3) = '011'.
    ENDIF.
    CONDENSE STATUSLINE NO-GAPS.
ENDIF.
016     No parameters entered as yet
020     Proposal has been scheduled $1 $2
021     Proposal has been released $1 $2
022     Proposal is ready to be started
023     Proposal is running
024     Proposal has been cancelled
029     Payment run has been started
030     Payment run has been scheduled $1 $2
031     Payment run has been released $1 $2
032     Payment run is ready to be started
033     Payment run is running
034     Payment run has been cancelled
035     Update calls have been generated
036     Job was not released
037     Posting orders: $3 generated, $4 completed
So, roughly speaking, these status are computed with table REGUV (fields XDELE, XBELG, ANZER, XECHT, XVORB, XVORE ) and with table TBTCO (for scheduled jobs).
I hope this helps.
Kind regards,
Alvaro

Urgent: Making of vendor payment report

Hi,
I am making report in which i have to display whether payment is done or not ? In this report i am taking XBLNR field as common field to make relatioship among BKPF so that further among BSAS,BSIS,BSAK,BSIK tables as these tables consist of the data about the status that their payment is done or not?

Hi,
Try in dis way....I think it may work
select <fld1> <fld2>....from BKPF into corresponding fields of table t_bkpf
where <condn>.
if not t_bkpf[] is initial.
select <fld1> <fld2>....from MKPF into corresponding fields of table t_mkpf
for all entries in t_bkpf where xblnr = t_bkpf-xblnr.
try in such a way n see.........
Reward if helpful.
Thanks.

Payment Reference Field KIDNO Not apprearing at the time of Vendor Payment

Hi,
When we are making the Vendor Payment thru F-53, we are not able to see the Payment Reference Field KIDNO there. But when the payment document is posted and we see the line items then this field KIDNO comes there as non-modifiable field. We want to fill some information there in that field for some report purposes. Can you please help me, how can I see this field as changable field at the time of making vendor paymnts thru F-53.
Regards.

Hi Senthilkumar,
Change the field status for the 'payment reference field' to optional or required, based on your requirements. You can do this in T.Code - FBKP.
Do this:
a) Check the field status group maintained in the master data of the Reconciliation account of the vendor.
b) In t.code - FBKP, click on 'Field Status Groups' and enter the variant created for your company code
c) Now from the resultant entries, double click on the field status group which has been maintained in the master data of the Reconciliation account of the vendor.
d) Double click on 'Payment transactions', you would see 'Payment Reference' there which would be having its status as 'Suppressed'. Just change it to Optional or Required!!
Regards,
Angad

Down payment based on the purchase order

i raise one purchase order 1000 Rs in t code me21n after popup with number. based on purchase order i pay advance amount 500 Rs with reference of purchase order number (in f-48 i have given number reference field). when i saw the purchase oder (me21n) in status tab down payments fields not updated like purchase order 1000 only and down payment 0 only the system showing.

Hi
In F-48 enter the input parameters and when you click enter it takes you to next screen. here you would enter the amount for 2nd line item. It is here you would enter the Purchase doc field.
If the same is not visible, then check the field status for the GL field status group in OBC4 and also posting key field status in OB41
Thank You,

Outgoing payment error: invalid payment to name

Hello,
We are trying to do a outgoing payment error. Everything seems to be allright (dates, amounts...), but when adding
the payment the following error is appearing in red in the status bar:
"Invalid payment to name"
Do you know why?
Version is 2007PL03
Thank you in advance for your help.

Hi
Have you changed the BP data like BP name or address since the purchase document was generated?
Try to edit that data in the original document (like Invoice) to seeif you can use the current address at the drop down box at the Logistcs tab.
Paulo Calado
SAP Business One Forums Team

Month End Payment Batch

Greetings to All,
In AP, we are looking for concurrent request called: Month End Payment Batch, which is supposed to find any eligible payments to be created.
We are using 11.5.10.2 and can not find this process.
We have checked ML and can not find any notes on this process, but when we search the web, we get alot of hits saying that this process is availabe.
http://it.toolbox.com/wiki/index.php/Period-End_Processing_in_Oracle_Payables_(Release_11i)
"Optionally Run a Month End Payment Batch
By running a month end payment batch, you may arrange a payment for as many due invoices as possible."
Has the process been renamed in 11.5.10.2?
Any help would be greatly appreciated.

Hi
There is no any specific concurrent request to run payment batch or there is no renaming of any process within this version.
You are actually required to follow a series of steps to create your payment batch. You initiate each step from the Payment Batch Actions window, or, for payment batch sets, from the Submit Batch Set window. You can also schedule payment batch sets to automatically submit at regular intervals.
Major steps that are required to create payment batches:
1 Initiate the payment batch by entering criteria for invoices you want to pay. Payables selects invoices and builds the payments; it determines which invoices will be paid on each payment document and lists this information for you on the Preliminary Payment Register.
At any time before formatting, you can optionally modify the payment batch. You can prevent payment to a supplier, prevent payment of a particular invoice, change the invoice amount, or add an invoice that Payables did not originally select.
2 Format payments to have Payables produce an output file.
3 Print checks from the output file, create electronic payments, or deliver the output file to your bank to disburse electronic payments.
4 Confirm the payment batch by recording the document numbers associated with each payment. During this step Payables updates the invoice status to paid and associates a payment number with the invoice and invoice payment. Do not send checks to suppliers before confirming the payment batch.
Payables creates a Final Payment Register which you can review to verify the completed payment batch.
After confirming the payment batch, you can review the Payment Batch Control Report to verify the accounting of the invoices you paid. You can submit this report after every payment batch to compare it with actual payment information. You can also use this report to provide your check signer with comprehensive information about each payment document, eliminating the need to review paper invoices. The
report displays payment, supplier, invoice, and expense information.
You can check the status of a payment batch at any time during the payment batch process by checking the Status field in the Payment Batches window. You can also check the status of payment processes in the Requests window...
Refererence:
online document liabrary:
http://download.oracle.com/docs/cd/A60725_05/html/comnls/us/index.htm
Hope this clarifies
Shanks

UPGRADE 1103 to 1159 - PAYMENTS CONVERSION QUESTION!

Hello,
UPGRADE 1103 to 1159 - PAYMENTS CONVERSION QUESTION!
This is the scenario, we are planning to do. Currently we have 11.0.3 in one box. We are planning for re-implementation for 11.5.9 in the new box. So we
have to convert approx 14 months of open and closed data for the historic purposes. (Like PO's, Invoices, Payments and ledger data etc.)
Again, these conversions cannot be handled through the front end using some Data Loader kind of tool etc...
Data Loader tool, I used a lot for loading Flexfield Value Set Values, Category Codes etc...
But my question is converting these AP_PAYMENTS related data in the back end. (Like Check num, Payment Batch ID, Invoice Number, Invoice ID, Supplier Number,
Supplier ID, etc.) from old 11.0.3 box to new 11i box.
Since there was some confusion is going on with Payments related areas, because there was now API's etc... some of them are telling it is very difficult to migrate "AS IS" into 11i. I also heard that oracle won't support this.
Just want to clarify clearly on this issues.
Because we are moving from the small box of 11.0.3 into Big box for 11.5.9. So we don't want to loose all the histories for about 20 months. especially open
Closed / Open - Invoices, Payments, PO's, REQ's, Active Items which are in the Open Blanket PO's, Employees, etc...
Of all these everything sounds like doable because they do have API's etc... Of course, I belive there is no API for the Vendors only. We want to know is this true for the Payments also.
Any urgent clarifications is very much appreciated with clear explanation.
Thanks in advance
Mani Varadan

The payment conversion is little bit tricky in term on its understanding and functionality.
There are lot of dependices of payments conversion on the others objects like invoice.
You need to be very clear in requirements.
Here is the extracted documents for giving you clear understanding about payments.
Overview of Process
Prior to creating a payment batch, four setup are required.
A.Define a bank for bank branches with which you do business.
B.Define bank accounts.
C.Choose a predefined or custom payment format.
D.Finally, define payment documents for disbursements for each bank account.
To give an overview of the steps required to create payment batch payments:
1) Initiate the payment batch by entering the criteria for invoices you want to pay. The payment batch process selects invoices, and then builds the payments. It determines which invoices will be paid on each payment document, and lists this information for you on the Preliminary Payment Register.
2) Make any necessary modifications to your payment batch, such as selecting additional invoices, deselecting invoices, deselecting suppliers, etc. Once modifications are complete, the modify payment batch process automatically builds the payments if any invoices were added.
3) Format payments to produce an output file.
4) Print checks from the output file if you are not creating electronic payments or sending the output file to a third party for printing.
5) Confirm the payment batch by recording the document numbers associated with each payment. During this step, the invoice status is updated to Paid and a document number is associated with the invoice and invoice payment.
As conversion(from 11.0.3 to 11.5.9) is concern step 3,4 is excluded from the standard processes.
These are the tables involved during the payment conversion.
AP_SELECTED_INVOICES_ALL
AP_INV_SELECTION_CRITERIA_ALL
AP_INVOICES_ALL
AP_PAYMENT_SCHEDULES_ALL
These are background (concurrent) processes involved in batch process consists of the following
a. Autoselect
b. Build Payments
c. Preliminary Payment Register
d. Format
e. Confirm
f. Final Payment Register.
10.7:
If you are using the application in character mode, navigate to the Reset Payment Batch form. The navigation path is
\Navigate --> Controls --> Payment --> ResetPaymentBatch.
Select the payment batch name and the system displays the status of the batch. Your options for proceeding vary according to the batch status.
11.5.8/9
You can perform actions on your batch in Payment Batches form by clicking on the Actions button. The appropriate actions are highlighted depending on the status of the batch.
THIS SECTION TALK ABOUT THE DETAIL TECHNICAL OVERVIEW
Payment Conversion Technical Overview
For the conversion is concern we are following four-step process
I.Defined and prerequisite steps as discussed above
II.Selecting the Invoice
III.Building the Payment
IV.Confirm
THESE ARE THE PREREQUISITE SETUP
We are assuming the bank set is already done from 10.7 to 11i.Bank set up means bank account id, and its corresponding payment format.
For this purpose we are using mapping function for bank account id and on that basis we are getting corresponding checks stock id.This means defining a payment documents for disbursements
SELECT INVOICES
When a payment batch is started one row for each record is created in the
AP_INV_SELECTION_CRITERIA_ALL table.
This table stores the criteria that a payment batch uses to select invoices for payments. The module name for the Auto Select process is APXPBSEL. The Select Invoices, or AutoSelect, is the first step in the payment batch process.
When we run a concurrent program the AutoSelect process starts by loading records that meet the invoice selection criteria into the table AP_SELECTED_INVOICES_ALL from the tables AP_INVOICES_ALL and AP_PAYMENT_SCHEDULES_ALL.
The criteria that AutoSelect uses to determine which record to select from AP_INVOICES_ALL and AP_PAYMENT_SCHEDULES_ALL is stored in AP_INV_SELECTION_CRITERIA_ALL.
To be sure that no duplicate invoices get selected, invoices that are already selected in another payment batch are not selected. Invoice payments that have no remaining payment amounts are not selected either.
BUILD PAYMENTS
The module name for the Build Program is APXPBBLD. From the list created by AutoSelect, the Build program determines which invoices will be paid on each
Payment document, and lists this information on the Preliminary Payment Register if Selected. The Build program is spawned when AutoSelect has completed. When the Build Program starts, the application uses information from the table AP_SELECTED_INVOICES_ALL to create rows in the table AP_SELECTED_INVOICE_CHECKS_ALL.
In addition to creating rows in the AP_SELECTED_INVOICE_CHECKS_ALL, the build payments program also performs the following tasks:
Assigns document numbers for payments
Assigns Check Ids
Renumbers the remaining documents starting from the first_available_document
Updates the payment batch status to BUILT
Since we are doing conversion from 10.7 to 11i where all payments need to converted hence we are keeping payment batch status as FORMATTED
CONFIRM
This is the final step for the payment batch process, where we will pick a payment batch from front end, and then making confirm. The menu for this
AP Payable =>Payment Batches form =>by clicking on the Actions button
Internally the confirm program first updates the AP_SELECTED_INVOICE_CHECKS_ALL records,
then transfers those records to
AP_CHECKS_ALL.
In addition, the AP_SELECTED_INVOICES_ALL
records are transferred into the corresponding
AP_INVOICE_PAYMENTS_ALL,
AP_INVOICES_ALL and
AP_PAYMENT_SCHEDULES_ALL.
Table Involved in Payment Batch Process
These are the various table involved in the payment process of 10.7 and 11i.It is recommended that if corresponding earlier conversion is done then use the mapping function to get the new value.
oAP_SELECTED_INVOICES_ALL
oAP_INV_SELECTION_CRITERIA_ALL
oAP_INVOICES_ALL
oAP_PAYMENT_SCHEDULES_ALL
oAP_SELECTED_INVOICE_CHECKS_ALL
oAP_CHECKS_ALL
oAP_INVOICE_PAYMENTS_ALL
oAP_PAYMENT_SCHEDULES_ALL
oAP_INVOICES_ALL
oAP_BANK_ACCOUNTS_ALL `
Common Issue:
1.Determine the status of the Payment Batch?
A: Query up the Payment Batch in the Payment Batches Summary window to view the status. If you can not get into the application, you can select the status from SQL*Plus:
SELECT status FROM ap_inv_selection_criteria_all
WHERE checkrun_name = ?<payment batch name>?;
2. Dont change the last update date
We are doing the conversion for payments, hence we cant change he last_updated_date to sysdate as this will create a problem by concurrent program, in that case we need to populate the field for FUTURE_DATED_PAYMENT=N
3. dont populate the value for INVOICE_PAYMENT_TYPE
If there are some prepayments in the conversion process donor populate this field and pass NULL, otherwise this will create a duplicate invoice, which will cause a problem for concurrent batch for payment.
Hope now you will be very clear about the process.
let me me offline, if you need further.
regards
sanjit
[email protected]

Accouting status of AP Payment

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