Advance payments check
Hi All,
The status of an Expense report is currently "Reimbursed,Advances not cleared".
How can we check whether Advances are actually maintained or not?
Kindly suggest.
Sincerely,
Manasa
Hi Manasa,
please log on with the support user using the new HTML5 client (advances are only available in the new HTML5 UI) and open the expense report through the work center 'Auditing'. There you can find the Adavance amount field in the detail section of the expense report or - if it was already entered in a trip request - navigate to the trip request screen and check the advance amount there. If there is no advance amount, then please forward to development support to check.
Regards,
Peter.
Similar Messages
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Payement terms check in advance payment
System shall not allow me advance payment against PO if payment term (payment due after 30days wrt baseline date) is maintained in PO.
Is there any check we can maintain in this regard.
Thanks
ShrutiHi Shruti,
While running automatic payment programme you can give next payment date after 30 days so that system will pick your advance payment as well.
Thanks,
Haribabu Bodapudi -
How to do advance payment against PO for this is there any T.code
Hello,
Lt's say for ex: Once Po is created how to pay the advance payment against PO to the vendor, for that is there any transaction code.
Once advance payment is made against PO, again system should not allow for ammendement
So like this to control the system what are the configuration settings need to be done please explain
Early action in this matter will be highly appreciated.Hi,
Apply the user exit : EXIT_SAPMM06E_016
Following Logic can be use:
1. Validate the company code (BUKRS ) & Purchasing document type (BSTYP = F) from EKKO table for the Purchase order number (EBELN).
2. Check the entries for the Purchase order and the item number in the Purchase order history table ( EKBE) and also Validate if there is any down payment document exists (VGABE = 4)
3. If we find down payment doc in EKBE table then display the warning or error message as POP - UP by using functional module POPUP_TO_CONFIRM.
Step 1: Validate Company code and Purchasing Document type from EKKO table
Step 2: Check the Purchasing document history from EKBE table
Step 3: Check whether any down payment exists.
Step 4: Display popup message to user:
Use the function module u201CPOPUP_TO_CONFIRMu201D to display the below message u201CPo cannot be changed, Down payment already exists for this PO item u201D.
Edited by: redriver on Nov 27, 2011 10:06 AM -
How to go for Advance Payments..Release Process
Hi SAP Experts,
How to go for Advance Payments..
Any Guidence will be appriciated with Points..
Thanks in Advance
Adarsh
Edited by: adarsh srivastava on Jan 25, 2008 7:57 AMHi Aadarsh,
Advance payments is nothing but Down payments. Here i am taking down payment to Vendor and later clearing against invoice.
PROCESSING DOWNPAYMENT MADE TO Vendor
ENTERING DOWNPAYMENT REQUEST:
Accounting > Financial Accounting > Accounts payable > Document Entry > Down payment > Request (or) F-47
Document date 24/07/2007 (current date) Posting date 24/07/2007 (current date)
Account ****** (LG)
Trg.sp.G/L Ind. A & press enter.
Amount 25000/- Business area 830B
Due on 27/07/2007 Text Down payment request & POST.
DISPLAY VENDOR A/C TO SEE NOTED ITEMS:
All requests are comes under NOTED ITEMS. To see this, select the T code FBL1N.
Vendor Account ****** (LG) Company code 8301
All Items
Noted items (deselect the rest of the all check boxes) & execute.
ENTERING DOWNPAYMENT MADE TO VENDOR:
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down payment > Down payment (or) F-48
Document date 24/07/2007 Posting date 24/07/2007
Account ****** (LG) Special G/L ind A
Account 211002 Business area 830B
Amount 25000/-
Value date 24/07/2007 Text Down payment paid. (Dont press enter)
Select REQUEST button.
In the next screen select the check box & select CREATE DOWN PAYMENTS button and SAVE.
DISPLAY VENDOR A/C TO SEE DOWN PAYMENT MADE:
Select the T code FBL1N
Vendor Account ****** (LG)
Company code 8301
All Items
Special G/L transactions (deselect the rest of the all check boxes) & execute.
POST PURCHASE INVOICE AGAINST PAYMENT MADE:
Accounting > Financial Accounting > Accounts Payable > Document Entry > Invoice - general (or) F-43
Document Date *//*** Posting Date *//***
Company Code 8301 Currency INR
PstKy 31 Account ****** (LG) & press enter
Amount 50,000/- Business Area 830B Payt terms 830I
Text Goods purchased
PstKy 40 Account 401000 (Material Purchased) & press enter
Amount * Business Area 830B
Text + & press enter. Select menu item DOCUMENT > SIMULATE & POST.
CLEARING OF DOWNPAYMENT MADE AGAINST INVOICE:
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down payment > Clearing (or) F-54
Document date 24/07/2007 Posting date 24/07/2007
Account ****** (LG)
Invoice ref. ****** (against which Vendor invoice you want to clear)
Text Clearing document
Select PROCESS DOWN PAYMENTS button. Double click in the TRASFER POSTING (or) specify the amount & SIMULATE & SAVE.
DISPLAY VENDOR A/C TO SEE OPEN ITEMS:
Select the T code FBL1N
Customer Account ****** (LG)
Company code 8301
Open items
Normal items (deselect the rest of the all check boxes) & execute.
CLEARING OPEN ITEMS MANUALLY:
Accounting > Financial Accounting > Accounts Payable > Account > Clear (or) F-44
Account ****** (LG)
Clearing date *//*** (Current Date)
Select PROCESS OPEN ITEM button. First deselect all items (by double clicking on the line items). Then double click on the first invoice line Item (Invoice 25,000) and double click on the payment (Document type KA) and SIMULATE and POST.
DISPLAY VENDOR A/C TO SEE ALL ITEMS:
Select the T code FBL1N
Customer Account ****** (LG)
Company code 8301
All items
Normal items (deselect the rest of the all check boxes) & execute.
If this is helpful. assign me points -
Payment Terms in Vendor Advance payment & automatic set off aganist invoice
Dear Team,
As on 01.08.2014 there is advance payment made to vendor is Rs.10000 and the payment terms in vendor master 30 days and as on 16.08.2014 the vendor invoice has been raised for Rs.15000/- and the payment terms is same 30 days. According to the payment terms in the vendor invoice the net due date is calculated as 15.09.2014. Since already the advance payment is rs.10000 then how we can tel the system to consider this also and then calcuate net due date for the invoice raised as on 16.08.2014. Please suggest.
We suggested client to enter manually 0000 payment terms at the time of invoice. But they are not convinced.
Kindly check & do the needful
Regards,
Babu.Hi Babu,
You have to clear the advance through F-54 and here you have to provide the invoice doc.no. under the relevant invoice-invoice. Then system will consider net due date of invoice for advance also. I have attached screen shot for your reference.
Regards,
Mukthar -
Hi experts,
How can I handle the advance payment of the customer and also for the vendor? i.e both the incoming and outgoing advance payment....
Regards,
BalaHi,
You can use Downpayment as Advance payment.. for more reff check out below link
http://help.sap.com/saphelp_sbo2005asp1/helpdata/en/69/c7aa38360ea14dba3a2d345c8b07af/frameset.htm -
Hi SAP Gurus,
Tcode F-47 is not allowing advance payment for Asset PO.Then I made suppressed field as optional .
Then also I am not able to get Asset number filed in the F-47.Can you pl.throw some light on this issue.
Thanks in advanceHai Hanuma Reddy,
Check it once Recon A/c for Vendor and Spl G/L Recon A/C Field Status Groups
Regards
Madhu I -
Hi All,
can anybody please explain me the advance payment scenario and configuration in sap-sd?
How this is integrated with finance?
Rewrad Points for helpful answer.
Regards
AshisHi ashish patnaik
make the following configurations
item category group - 0005
item category - TAO
for this TAO item category a billing plan 01 (milestone billing plan -01) will be assigned and its billing relevance should be I which is order related billing .
billing doc type - FAZ
cancellation billing doc type - FAS
maintain a condition type AZWR which is down payment settlement , it has requirement as 2 and calc type as 48 acct key as ERL
Now when you enter a material in line item 10 and go to item data , you can see the billing plan tab.
now go to billing plan tab and enter the start date and enter the dates on which billing has to be done and then in billing request enter 0009 which is for down payment.once u press enter automatically it all the dates get blocked and billing request by default you get as 1 , that you change it to 4 or 5 . 4 is for down payment at value basis and 5 is for down payment at percentage basis. and beside that there will be a billing type .assign billing doc type as FAZ. to all dates
check the copying requirements are there at VTFA as 20 and for item category TAO copying requirements 23 is maintained or not
now do the cycle OR - LF - FAZ (billing doc type)
Now in your case enter 50% of the value . and then enter the balance value in the next dates
when you
Regards
Srinath
Edited by: sri nath on May 13, 2008 9:26 PM -
Advance payment request thro' PO
Hello all
Our client wants to raise advance payment request to vendor advance payment through purchase order. Is there any procedure to do that.
Thanks in advance
RamarajuHi,
Follow the below mentioned steps for Advance Payment against the PO / Contract;
1. F-47 - Create Down Payment Request (Here in selection screen specify all the necessary details (Doc Type - KA) and press enter, on this screen specify amount to be paid in advance and also specify the PO Document and line item and SAVE)
2. F-48 - Down Payment Entry w.r.t. Down Payment Request No
3. F-54 - Down Payment Clearing
At the time of MIRO, it will pop-up that advance payment is done to this vendor against this PO.
Also take help of your FI Consultant if required.
Note: - Prerequisite for Advance Payment: - Go to FS00, and check Filed Status Group for Vendor Reconciliation Account, then go to OBC4, check the Filed Status Group, what you have maintained for the Vendor reconciliation account. Here go To Material management segment and put optional entry for the field of Purchase Order and save. -
Hi All,
have you ever heard about advance payment aging ? I'm very confusing about it.
In this case, the scenario is as follows:
1. the advance payment is created after PO have made by purchasing user but no GRPO yet. The journal is
Dr advpay
Cr. bank
both are in the asset
2. PO confirm 30% as DP (down payment)
3. 10 days after DP1 must pay 50%
4. good arrived in the ship port and the remaining due is full paid then.
5. Creating advance payment aging
6.Set reminder for advance payment aging
How to accomplish / apply the above scenario in B1 standard ? what document or form must I use ? Pls give advice.
SteveSteve,
There is not really anything as Advance Payment Aging. There is only the regular AR and AP aging which will show all transactions that hit the AR / AP control account.
Your scenario is more like a business rule that could be handles with a combination of approval procedures and transaction notification checks
Suda -
Advance payment/No data selected????
Hi,
I am trying to print advance payment invoice, but aftre creating all the docs, I am prevented to print the transaction, as the system gives the message'NO DATA SELECTED", when I populate the Sales Doc Number.
Please give your input and assist me on this issue.Ever gratefull.
ANHi AN
As you want to print the advance payment invoice then first of all check in the output type the Transmission Medium you maintained and the Payer / sold to party (SP) you assigned (PY)
Secondly also check wheather you have maintained condition record or not
If the system is giving message as NO DATA SELECTED , then check the output type details
Go to VF02->header data->output type and there click on the tab Determine Analysis , so that you can know where the problem is
In the same way Go to VA02->header data->output type and there click on the tab Determine Analysis , so that you can know where the problem is
For further information kindly check the configuration of the downpayment
[https://forums.sdn.sap.com/post!reply.jspa?messageID=5084683&useDraft=true]
Regards
Srinath -
HI Gurus,
My client is giving advance payment to Vendors.These are the two scenarios
i) 10 to 75% advance payment for domestic Vendor
ii) 50 to 100% advance payment to Import Vendor.
My question is how I'll map these in SAP???
Give me the process flow for this
Pranaya
*******Points will be rewarded**********Hi,
Advance payment to Vendors can be paid and you have to do few customisation.
In F-47 and F-48 t.code , advance payments to vendors paid WRT to PO.
Follow the following steps:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purcahse order number with reference to your are going to make the payment. Now simulate and save.
Regards,
Biju K -
Advance payment & purchase order
i need purchase order wise advance payment can u tell me what are the config steps in sap please explain briefly
Hi,
Check the field status group of the Reconciliation account of your vendor and the field status of posting key 39 and make sure that PURCHASE ORDER is not suppressed.
Field status group of the recon account can be checked at FS00 (3rd tab). Double click on it and it will take you to the status screen.
The posting key field statuses can be checked at OB41.
Regards,
Mike -
Gurus,
Please help me configure Advance payment for UAE localisation. Let me know the setups required for the same.
regards,
GautamHi
Have u posted the down payment through special G/L indicator only and what are the posting keys used.
Check the credit control area in the Down payment document .
The last option you can do below
Kindly cancel the down payamnet document and generate the fresh down payment request and check the same
Run the report RFDKLI20.
Once again check the below prerequisites for credit management to work in Sales and Distribution:
1.Assign credit control area to company code
2.Maintain the credit limit in FD32 with details of risk category and the credit limit value
3.Do the settings in OVA8 -automatic credit control area with combination of Credit control area/Risk category /credit group.
4.Assign the credit groups to the sales and delivery document types.
5.Maintain the Subtotal 'A' in the pricing procedure against which value the sytem should check the credit
6.Maintain the rel for credit in t code OBXr for down payment amount top be considered in Credit limit
Regards
Damu -
Advance payment make to vendor through pretty cash
Dear Experts...
In my company maintaining only ONE petty cash account. User required to make the Advance Payment to Vendor through petty cash.
i removed the post automatically check box in petty cash a/c and posted the entry f-48.
29A Vendor a/c xxxx
50 Petty cash a/c xxxx-
But the closing balance of petty cash a/c is not changed
Please give the suggtion how to make the advance payment to vendor through petty cash?
Thanks in Advance
Regards,
VenkatDear Venkat,
a. You cannot post vendor advances using Cash Journal (FBCJ)
b. You need to create a Cash Clearing GL to use the further process.
1. In FBCJ at the time of vendor advance you need to select Cash Clearing A/c. System will post below accounting entries.
Cash Clearing Account - Dr.
To Cash Main A/c - Cr.
2. You need to transfer this entry in Vendor A/c (F-48)
Vendor A/c (Spl GL Indicator) - Dr.
To Cash Clearing A/c - Cr.
3. Clearing of Cash Clearing Account (F-03).
Now you can find all the advances made for vendors in Vendor Reports.
Hope this helps?
Thank you,
Bhargava Sriramakrishna
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