Allocation of common Expenditure
Dear All
A company has 3 Profit Centres . For which common expenditure has been incurred & accounted in one Profit Centre, at the year end the same expenditure would apportioned & allocated to all remaining respective Profit Centres. Is there anyway to identify/account the common expenditure that has to apportioned at the year end.
Whether any seperate PRCTR has to be created?
Pls guide
Thanks & Regards
Veena Kunthe
Hi Nagendra,
In the same t.code.go to extras menu bar,click on cycle and select create from it or you can use shift+F5 button. For creation of cycle refer the link.
Create Actual Distribution 11/12/07 (via KSV5)
Regards,
Mukthar
Similar Messages
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Allocation of Common Expenses- KSV5
Dear All,
I tried to run this T Code KSV5 for distribution of Common expenses.There was no cycle found for allocation.Please suggest me as how to create the cycle and T Code to be used.
Thanks
Nagendra Prasad BSHi Nagendra,
In the same t.code.go to extras menu bar,click on cycle and select create from it or you can use shift+F5 button. For creation of cycle refer the link.
Create Actual Distribution 11/12/07 (via KSV5)
Regards,
Mukthar -
Concept of CO- PA cost center assessment
Hi Experts,
I would like to ask if you could supply me with more info about the concept of cost center cost assessment in COPA. Is this a standard procedure that must done? I am having my 1st SAP implem. and have been preparing too hard to get much info. as I can take about COPA. I have understanding about value fields an characteristics BUT I am having a hard time to understand cost center allo. and why do is there a need to do it (or maybe not). Aren't they supposed to be an automatic process (distribution of figures to COPA reports)? Thanks and I would understand if the question may sound a little unclear.Hi,
The cost center assessment to copa comes in places only for allocating the common costs.
Generally, we do allocate the common costs from the common cost center to the respective user cost centers in the overhead accounting.
If the need is to recognise the common overheads directly in COPA, then instead of reallocating the costs with in cost center accounting, we directly transfer the costs to copa thru costcenter assessment to copa.
Regards
Sudhakar Reddy -
No Batch Input for Screen 0300
Hello
I am doing an inter-company asset transfer using ABT1(Call Transaction).
However for few assets its giving me the error as 'No Batch input found for screen' '0300' even though
the message type in MESSTAB table is 'S'.And one I run the program again for same asset it works properly.
PERFORM 450_DYNPRO USING:
'X' 'SAPLAMDP_OLD' '0100',
' ' 'RAIFP1-BLDAT' L_SYDATE, " Document Date
' ' 'RAIFP1-BLART' 'AA', " Document Type
' ' 'RAIFP1-BUDAT' L_PSTDAT, " Posting Date
' ' 'RAIFP1-TRAVA' P_VAR, " Transfer Variant
' ' 'RAIFP1-BZDAT' L_BZDAT, " Asset Value Date
Posting Specifications
' ' 'RAIFP2-BUKRS' PWA_ASSET-BUKRS, " From Company
' ' 'RAIFP2-ANLN1' PWA_ASSET-ANLN1, " Asset
' ' 'RAIFP2-ANLN2' '0000', " Sub Asset No
To
' ' 'RAIFP3-BUKRS' P_BUKRTO, " To Company from i/p screen
' ' 'RAIFP3-XNANL' 'X', " New Asset
Revenue
' ' 'RAIFP2-XERBW' 'X', " NBV from area button
' ' 'RAIFP2-AFABE' '01', " Default 01
' ' 'BDC_OKCODE' '/00', " Enter
*Second Screen
'X' 'SAPLAIST' '2110',
' ' 'ANLZ-KOSTL' P_KOSTL, " Cost Center
' ' 'BDC_OKCODE' '=DETA'. " Push additional data
Enter allocations tab Common for ABT1 and AS11 transaction
PERFORM 450_DYNPRO USING:
'X' 'SAPLAIST' '1000',
' ' 'BDC_OKCODE' '=TAB03', " Go to Allocations tab
'X' 'SAPLAIST' '1000',
' ' 'ANLA-GDLGRP' P_GDLGRP, " Enter value for eval. Grp 5
' ' 'BDC_OKCODE' '=TAB08'.
In the screen create
PERFORM 450_DYNPRO USING:
'X' 'SAPLAIST' '1000',
' ' 'BDC_OKCODE' '=RW'. " Go back to Second screen
PERFORM 450_DYNPRO USING:
'X' 'SAPLAIST' '2110',
' ' 'BDC_OKCODE' '=CREA', " Create the transaction
'X' 'SAPMSSY0' '0120',
' ' 'BDC_OKCODE' '=&ONT',
Save the transaction
'X' 'SAPLAMDP_OLD' '0100',
' ' 'BDC_OKCODE' '=SAVE'.
Could anyone pls help in knowing me whats the problem?
Thanks and RegardsI think U need to handle screen 0300 .. and need to pass
data ('No Batch input found for screen' '0300' ) -
Ading new customised field in Assessment
Hi,
I have created one customised field through transaction code OXK3. This field is for location. We used this field with the combination of cost center or profit center so that number of profit center & cost center is reduced as the same structure of cost & profit center is repeated 8-9 times for location purpose.
Now the question is when we do the allocation of common cost through assessment / distribution. This location field is not there.
So I will not be able to make use of this field & allocation will be incorrect.
Is there any way out for this. Can we add one field as sender & receiver in assessment cycle screen .
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Abhijit Joshihi,
Can i know which development class it is used to create new field.
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Is there any way I can expand the TM partition to take up the space allocated for Common without reformatting and losing my TM folders? If not (and I don't want to destroy my TM partition) is it possible to transfer the TM folder(s) to my OSX hard drive, reformat the DROBO drive for 100% TM and then transfer the folders back so TM can continue to use them?
Thanks
AlanAssuming the drive was partitioned using GUID and formatted Mac OS Extended you can resize as well as delete an unused partition. Open Disk Utility and select the drive entry for the disk you wish to change (mfgr.'s ID and drive size) then click on the Partition tab in the DU main window. Click in the box of the partition you wish to delete and click on the "-" key to delete it. You should then be able to drag the remaining partition to take up the freed space. Click on the Apply button.
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Can any body explain following please...?
1. Why the overall balance must be zero for each business area (only for the balance sheet)...?
2. within cocd, (say X india ltd,) there are three BA's and how the common expenses met on the name of X india ltd (say for example Canteen expenses, Security charges etc.,) which affected each BA, are distributed in GL to related BA...? - how the Financial statments of BA are updated with related proportion of Common expenses...?
Points can be assign...
Thank you in advanceHi,
Business areas are primarily used to facilitate external segment reporting across company
codes, covering the company's main areas of operation (product lines, branches).
You can assign all balance sheet items, such as fixed assets, receivables, payables, and
material stock, as well as the entire P&L statement directly to business areas. You can only
assign banks, equity, and taxes manually to business areas indirectly. For this reason, it is not
possible to create the legally-required financial statements and tax reports at business area level.
Financial statements at business area level are therefore only suitable for internal reporting.
To be able to create financial statements, the data has to be updated in the general ledger
transaction figures for each business area. There are two different procedures for doing this:
1. When posting the original document, the system supplies the business area with the correct
information.
You create a customer invoice. You can assign the sales revenue to exactly one
business area. The same business area is also assigned to the receivable.
Account Business Area Amount
Customer/receivable 0001 200.00
Revenue 0001 200.00-
2. The business area used in the original posting (particularly when the initial value is not
entered) is changed to the correct value in a second step, using an adjustment posting in the
general ledger. This may sometimes distribute the posting to several business areas.
You create a customer invoice. The sales revenue must be assigned to several
business areas. The receivable is posted without a business area, and a transfer
posting is made in a second step.
Account Business Area Amount
Customer/receivable 700.00
Revenue 0001 300.00-
Revenue 0002 400.00-
Account Business Area Amount
Receivable 700.00-
Receivable 0001 300.00
Receivable 0002 400.00
I hope you understood with the above example how the common expenses are distributed proportionately. We will just enter the GL account and 1st business area for the partial amount of common expenditure and again we enter same GL account and another business area for the remaining amount.
Thanks
Ram -
Settle the P&L expenditure (All the expenditure) to AUC Pending Allocation
Hi,
I am facing an issue in mapping of a scenario for settlement process. All projects of my client is in construction phase so they will not prepare profit and loss a/c. They will prepare only the Trial balance and Balance sheet .
All project related expenditure (CWIP) for this wbs are already maintained by the investment profile and also created the settlement rule being settled though CJ88.
Here my issue is how to settle the P&L expenditure (All the expenditure) to AUC Pending Allocation this is due to there is no Profit and Loss a/c (all expenditure need to be transferred to AUC Assets)
Guide me how to map this scenario in SAP.
Regards,
PavanOther than Capex expenditure like administration expenditure (salary,rent, hiring vehicle,out sourcing manpower and electricity etc) this expenditure also need to transfer though WBS to AUC Pending Allocation.
Hi,If these expenditures are maintained against separate WBS then you can settle it to an Auc initially and later you can make AuC to AuC settlement,you can also discuss with FI guy on this cost.
If these expenditures are incurring in the same WBS then it will also settle to AuC during settlement automatically.
Thanks. -
License allocation table in SBO-COMMON database
Hi all,
Does anyone know which table in SBO-COMMON database stores the information regarding the license allocation?
This would help me a lot 'cause I need to update that table in order to rescue a license that was blocked when I deleted a company database.
Please advise.
VictorHi Victor.
This info is not saved in any tables. They are in B1upf.xml which under licensing server. You can backup and recreate the file by reassign all licenses.
Thanks,
Gordon -
Common cost allocation to assets in service at different times
Hi,
My client constructs large assets that typically go into service over a period of several months. They track some asset costs on tasks assigned to a grouping level of specific assets, while other "general" costs are coded to a task assigned to a grouping level of "Common costs". The problem is that when one of the assets gets placed into service, all of the "common" costs get allocated to that assets. This is resulting in disproportionately larger asset costs for the first one placed in service and a smaller share of those costs allocated to the last asset placed into service.
What is the best method to get these general-type costs to allocate proportionately across all the assets even though they are placed in service across several different months?
Thanks!Hi
The problem of equal prorating the common costs is that task may still incur costs after the first asset has been placed in service. The other assets will also incur additional costs.
You may consider holding the common cost till the end of the entire project. That task should not be assigned to common cost, but instead assigned it to a separate asset, with quantity of 100 units. When project is completed and all other assets are placed in service go and interface the "common" asset lines to FA.
In Mass Addition split that last asset into separate N assets, where N is the number of real assets generated from that project. Now add the cost of the last "common" assets to the other assets already in FA.
Dina -
Allocation of Sales and Expenditure Accounts only to a profit center.
Hi,
I had earlier posted a question on how to allocate a BP to a Profit center:
Hi,
Is it possible to allocate a BP to one or more Profit centers when creating a BP Master in SAP;such that, on creation of a marketing document the Profit center is directly picked up instead of selecting it.
Please comment.
Regards,
The answer which solved it is :
Projects can be associated with a Business Partner in the Master data definition but not Profit Center.
Profit Center have associated distribution rules and are linked to G/L account or a transaction at the row level.
You could do this. Create a UDF in the BP Master to enter the profit Center information.
In the Sales Order Rows..in the Profit Center field create a Formatted Search to pull the Profit Center from the BP Master UDF
Example: Let us say your Profit Center User field on the BP Master is called U_PC
then your Formatted Search on the Marketing document would be
SELECT T0.U_PC FROM dbo.OCRD T0 WHERE T0.CardCode = $http://$4.0.0
Set it to Auto Refresh on Item Code ....check Display Saved Values
If you want 2 Profit Centers on the BP Master and the user would select it in the Marketing document then let us presume your UDF's are U_PC1 and U_PC2,
the FMS would be
SELECT T0.U_PC1 FROM dbo.OCRD T0 WHERE T0.CardCode = $http://$4.0.0
UNION ALL
SELECT T0.U_PC2 FROM dbo.OCRD T0 WHERE T0.CardCode = $http://$4.0.0
Suda
Now, since the BP has already been allocated to the profit center anytime a service type credit note is passed which links to a Liability or an "Other" Account type, the profit center still gets allocated.
Can I make any changes to the query such that only Sales or Expenditure account could be allocated to the BP, and any other account if tagged the entry is not tagged with a profit center.
This has become critical for users who check the profit center report, which does not give the correct figure because of the above issue.
Please advise.Hi Julie,
Thanks for your reply!
We have recently upgraded to 2005B PL43.
Still it has not helped.
Secondly these report are regularly checked by our Sales manager's hence updating using DTW will be a cumbersome affair.
Is there some query which can update the fields correctly......
E.g. Can the following query be amended to get the correct result:
DECLARE @Type nvarchar(1)
SELECT @Type=T1.ActType FROM OACT T1 WHERE T1.AcctCode=$[$39.94.0]
IF @Type='I'
BEGIN
SELECT T0.U_AT_PC FROM [dbo].[OCRD] T0 WHERE T0.CardCode= $[$4.0.0]
END
ELSE
IF @Type='E'
BEGIN
SELECT T0.U_AT_PC FROM [dbo].[OCRD] T0 WHERE T0.CardCode= $[$4.0.0]
END
ELSE
BEGIN
SELECT u2018u2019
END
Need your advise.
Regards -
Allocation of Sales and Expenditure Accounts to Profit Center.
Hi,
I had earlier posted a question on how to allocate a BP to a Profit center:
Hi,
Is it possible to allocate a BP to one or more Profit centers when creating a BP Master in SAP;such that, on creation of a marketing document the Profit center is directly picked up instead of selecting it.
Please comment.
Regards,
The answer which solved it is :
Projects can be associated with a Business Partner in the Master data definition but not Profit Center.
Profit Center have associated distribution rules and are linked to G/L account or a transaction at the row level.
You could do this. Create a UDF in the BP Master to enter the profit Center information.
In the Sales Order Rows..in the Profit Center field create a Formatted Search to pull the Profit Center from the BP Master UDF
Example: Let us say your Profit Center User field on the BP Master is called U_PC
then your Formatted Search on the Marketing document would be
SELECT T0.U_PC FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.0.0]
Set it to Auto Refresh on Item Code ....check Display Saved Values
If you want 2 Profit Centers on the BP Master and the user would select it in the Marketing document then let us presume your UDF's are U_PC1 and U_PC2,
the FMS would be
SELECT T0.U_PC1 FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.0.0]
UNION ALL
SELECT T0.U_PC2 FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.0.0]
Suda
Now, since the BP has already been allocated to the profit center anytime a service type credit note is passed which links to a Liability or an "Other" Account type, the profit center still gets allocated.
Can I make any changes to the query such that only Sales or Expenditure account could be allocated to the BP, and any other account if tagged the entry is not tagged with a profit center.
Please advise.
Edited by: Vishal Attal on Oct 14, 2008 12:53 PM
Edited by: Vishal Attal on Oct 14, 2008 12:54 PMHi Vishal
Best will be to use the ActType field from OACT to check whether it is an "I" (Income) or "E" (Expenditure) and not an "N" (other) type.
Change query as follows:
SELECT CASE WHEN (SELECT T1.ActType FROM dbo.OACT T1 WHERE T1.AcctCode = $[$39.94.0]) <> 'N' THEN (SELECT T0.U_PC FROM dbo.OCRD T0 WHERE T0.CardCode = $[$4.0.0]) ELSE '' END
Let me know if it works
Kind regards
Peter Juby -
Common Cost - Asset allocation
Please help with the following:
Our requirement is:
1) We have common costs assigned at the task level.
2) Our assets are assigned to tasks
3) Assets for the project are placed into service at various dates.
4) When common cost is allocated at the time of asset creation, it should only allocate part of the common cost that goes into service. For assets that do not go into service, common cost should be available for allocation in future.
I tried to work with Asset Allocation client extension. It does not allow me to leave any common cost unassigned after partially assigning the common cost to the assets that are placed in service. How do we leave some of the common cost unassigned for assets that will be placed in service in future.
What can we do to achieve the desired objective.
Regards,
NagarajanHi
You may consider Projects allocations.
You could allocate the cost incurred at the common task to the various task of the project. The cost allocation will offset the common cost task.
Any assets in other tasks that is placed in service will absorb the common cost you already allocated to that asset task.
Allocated costs in other assets task will remain in CIP until you capitalize the next assets of the other tasks.
Dina -
Common Expenses Allocation Ratiowise
Dear All,
Our clients wants to distribute common expenses (Eg security charges) in the ratio decided by users from one profit center to other profitcenter. Initially expenses will be booked under main profit center & then they wants to allocate at month end ratio wise. Also the accounting entries should get posted in the books of accounts as per profit center.
Eg.
Security Charges (Main Profit Center) Rs. 100000
Division A - 20% (20000)
Division B - 30% (30000)
The system should transfer 20% & 30% in each profit center & balance 50% remains in main profit center.
Awaits your valuable inputs.
Regards,
NaziaIf you profit centers are assigned properly and all postings for P & L item are happening to profit centers or you have profit center scenario activated then you can get the net profit.
With distribution you can increase or reduce the P & L of individual profit centers. Lets say you have 2 profit centers as A and B. After all the postings in FI you will get an P&L for A and B. Now with distribution you distribute some amount in profit center B to profit center A. Let's say telephone expenses for Rs.5000 out of Rs.10,000. Now the P&L of A will be reduced by 5000 and vice versa for B.
So distribution by itself do not give net profit of profit center but it affects the profit/loss.
Sangram -
Dear all,
I have a special question on the segment reporting. Currently we have so many segments and each company is busy in more than one segment. Which means every transactions should be tagged to the corresponding segments. For the unidentified transactions, a common segment will be prompted by the system in the means of Constant. During the month end, these line items should be re assigned to the original segments/profit centers to nullify the common segment.
Like, re post CO line items in the CO modules (for expenditure line items), do we have any option to re post to the original profit center/segment (for B/S items or other than CO line items), in the other words, do we got any solution to transfer the values from one profit center to another profit center by using the same G/L account?
Please give me your valuable suggestion
Thanks & Regards,
RKDear All,
Thank you very much for your kind suggestions.
My requirement is to re post the Balance sheet items from one profit center to another profit center without specifying any ledger, which means the transfer posting should update all the ledgers. Besides, this will take place for inter segment postings (more or less) to picture complete balance sheet, the document splitting procedure will split the line items taken place and it will generate the additional clearing line items to balance the balancing field (segment). In this process, I found that SAP has given a new concept called "G/L Allocations" where the cycle will be created at ledger level, which means when do the G/L allocation from one ledger to another ledger, then where is the meaning of ledger specific postings as the system will decrease the balance from the source ledger and will add the balances to the target ledger which is not required. If you see from Segment dimension, it is correct. But if see from Ledger dimension, it is wrong I guess.
In this context, please advice me
Thanks & Regards,
RK
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