Amend approved Purchase Order

How do I amend a purchase order that is already approved. Amend quantity, payment terms, etc.,

Hi Chaitanya,
I had a similar problem, there is no direct solution for this is in SAP B1 and documents created through approval process cannot be changed (atleast in the row level and other important fields that would make a difference)
However, there is a work around
Step 1. Using a stored procedure the originators of PO can be restricted from posting the document or making changes to it (add or update), however they will be able to save them as drafts.
Step 2. Using SAP inbuilt messaging service, the saved drafts can be sent to the respective authorizers who will check the document and add them, now the document is created.
Step 3. Now changes to this document can be made since it is not created through the approval procedure.
The limitations of the above method are
1. Only authorizers who are not restricted by stored procedure can make changes in the document.
2. Since the document is not created through the approval process, it can be changed by anyone who have authorization to update the document.
Please check if this solves your problem.
regards,
Murali

Similar Messages

Amendment in Purchase Order

Dear Sir/Madam,
How is it possible to amend in Purchase Order when the Purchase order is already approved for Item as well as service order after finally Punching the PO after approval.\
Regards
Niladri Bhusan Harichandan

Hi Niladri........
Its absolutely not possible to ammend any of the document once its approved. You need to cancel it frist then go for new PO as ammended PO..........
Regards,
Rahul

Amendment to purchase order

dear all
Is there is any option in sap for make Amendment to purchase order regarding rate , adress,payment terms , as i dont want give authorisation me22 to perticular user.Also can set automatic expire po after 10 days if no action ex.release taken on it?
pls help
Vipin

You need to use the Release Process with Workflow to fulfill some of your requirements..
You can set the workflow in such a way that if PO is rejected then there will Automatic deletion indicator against the Line Items..
There is no expiry concept in PO only deletion / Block .
As far as PO amendement in the release process you can set the Changability indicator to Some Release Codes.
So the user's assigned with that Codes can amend the PO. also you can assign field selection to the Trxn Codes which in turn assigned to the Authorization object & to the User.

Approved Purchase orders with Approvrer Name Report

Hi,
Is there nay standar report in SAP whihc can give me list of approved purchase orders and people who approved those POs
Thanks
Manoj

Hi Manoj,
There is no standard report availalbe for the functionality
you require in standard.
The change history in the header in the PO and requisition shows
the release dates and the users
These changes are saved in table CDHDR.Field CDHDR-OBJECTID can be
used to search for the purchasing document number.
As a suggestion you could customise own report which would read the
change hisory (CDHDR and CDPOS) and finds out the date when the last
release code of the release strategy has been released.
Instead of an update of the field EKKO-FRGDT you could use
a new database table and insert the PO number, the date of the release
of the last release code (read in the change history) there.
This would be a 'stable' entry (not subject to changes) and could be
used for your report about the days between PO release.
Kind regards,
Lorraine
Edited by: Lorraine Donnelly on Jul 27, 2011 10:22 AM

ME 9F - P.O Amendment to purchase order not appearing

Hai,
Recently we moved from ECC 5 to ECC 6
We face a issue in P.O printout
Eg:- When the P.O created & released now the print taken and found okey. (no goods are inwarded)
in this condition After taken the printout , Thru ME22N , i am adding 2 more line items in the p.o & deleted the existing line items and inserted some text in the Headed text . due to value changes , its been released, if we take the printout thru ME9F
The following issue noticed.
1) The Header text which is inserted its not appearing in the P.O
2) " The AMENDMENT to Purchase order " should come at the Top of the P.O , its not coming.
But same getting is working if we test thru ECC 5.0 ,
Is anything need to be done spcifically for ECC 6.0
Regards,
Suresh.P

Hi,
Please do the following check,
Go to SPRO - MM - purchasing - messages - output control - message types - define message types for PO - Execute
under fine tuned control : PO - For the PO printout condition type , ensure that short description New and Change both are maintained.

Approve Purchase order - Define SAPUI5 Version

Hi all,
At one of our clients, we installed the approve purchase order application, but we're faced with a quirky problem.
On the detail page, at header level, you have a tabcontainer with multiple tabs (header info, notes, attachments).
I have a purchase order containing both notes and attachments, however, the tabs in question appear, but display "no data".
I checked the service, and all related data is available in there. In fact, the tabs (having icons) correctly display the number of notes and attachments in the icon Badge.
We have the same application running on multiple other systems, without any issues.
The only difference I could find, was the version of SAPUI5 libraries.
on the problematic system, there are 4 version (1.14, 1.16, 1.18 and 1.20)
on the working systems, we have version 1, 1.10, 1.12 and 1.14
Upon closer inspection, I noticed that the sap.me.tabContainer is actually deprecated as from version 1.16, and the implementation of the select-action is different from version 1.14.
a) Can this have to do with the issue I'm facing?
b) The mime handlers always take the latest version, is there a way to force a different version per app?
Tags edited by: Michael Appleby

Thanks for your input.
unfortunately, that approach does not work in this case.
The approval app is a standard app, so I can't change the script tags.
On top of that: the approval app has been written in such a spaghetti entwined manner, that both local resources, as global resources, use the same base path. So if I change the bootstrap path to 1.14/resources/core... in debug mode, the local resources also attempt to follow that path, which doesn't exist, so I get a 404 on those resources.
I thought of renaming the folders for the other versions to something like 'disabled-v1.20' just to try it out, but because it's a SAP standard folder, I can't rename it either...
If there are any other ideas I can try, I'm happy to hear them.

Amendment of Purchase Order

Dear All,
Please let me know can i amend the purchase order after release. Because i have no rights to unreleased the purchase order & i want to change something in purchase order but i don't know how can i change. Please suggest me.
Regards
Vimal Lakhotia

Hi,
go to spro> IMG>MM>PURCHASING>PO>Release Procedure>Define Release procedure> Release Indicator Here you have changeable indicator. Select ANY ONE according to your requirment.
1     Cannot be changed
2     Changeable, no new determination of strategy
3     Changeable, new release in case of new strategy
4     Changeable, new release in case of new strat. or val. change
In Changeability Indicator in release procedure that plays a vital role in designing of release procedure which act's in purchasing document will behave after release.
For your case Use / Set Changeability Indicator as 2 {Changeable, no new determination of strategy}in release procedure of purchase order in Release Strategy segment & save.It will result PO can be changeable after release and no release strategy will trigger again after change in PO.
Regards
Raj.

Transaction to check who is responsible to approve purchase order.

Hi,
Can somebody provide a transaction where we can check who is responsible to approve purchase orders and the list of purchase orders that still needs to be approved.
Regards,
Vijay Bhat

Hi
If you have difined separate roles for approving purchase order (say PO_rel_P01 - release role for POs in purchasing group P01) and assign to users' profile, then you can check in SUIM - users- with role based authorizations - who is responsible for releasing purchase orderds in P01 p,grp. Basis person can explain you better on using SUIM. You can check users based on roles, profiles, authorization objects, transaction authorization etc using this Tcode.
Thanks

S-note Failure for Fiori Approve Purchase Order application

Is it mandatory to implement s-note 2035014 to implement Fiori - Approve Purchase Order Application . This particular snote fails repeatedly in our system.
The system details are :
ERP 6 EHP 6 with basis 7.31
NWG- SP08 on embedded deployment
.Attached is the screenshot of it:
Regards
Virinchy
Tags edited by: Michael Appleby

Hi Virinchy,
It is program correction note for the issue described in the note 2035014.
Regards, Masa
SAP Customer Experience Group - CEG

Edit goods receipt copied from approved purchase order?

Hi everyone
Is it possible to edit quantity field or add a new row to a goods receipt copied from a purchase order that has been approved ?
if this behavior was changed from past releases or it always was like that?
i appreciate your help and thanx in advance
(any link to a official document, guide, how to doc that describes this point would be great)

hi gordon thanx for your response
just another thing before i mark my question as answered, is there a official guide or SAP document that describes every detail of approval procedures including this question?
once again i appreciate your kind help.
Aley Chena

Approval purchase order with di api

Hi Experts,
There wanted to know which I object to use to authorize an purchase order for DI api,
Regards,
Carlos
SAP B1 2007 PL 47

This functionality is now available in 8.82
From the What's New 8.82 Document:
"The DI API now supports the entire approval procedure process.
After you add a document that meets the condition of an approval template, the approval process is triggered and the document is saved as draft. The approver then looks up and updates the approval requests via the ApprovalRequestsService object in the DI API. When the approval request is approved, you can use the SaveDraftToDocument method in the Documents, StockTransfer and Payments object to convert the draft to a document.
To activate the feature in the DI API, use the EnableApprovalProcedureInDI property in the AdminInfo object and make sure that the DocConfirmation property of the AdminInfo object is set to Yes."

SRM-EBP approved purchase orders.

Hi.
In SRM, when an user (no approver user) click in Confirm Goods, he can see in browser the purchase orders created by himself.
When approver user click in the same zone, i need that browser shows purchase orders created and in addition the purchase orders approved by himself.
Thanks in advance.
bye

Hi Manoj,
There is no standard report availalbe for the functionality
you require in standard.
The change history in the header in the PO and requisition shows
the release dates and the users
These changes are saved in table CDHDR.Field CDHDR-OBJECTID can be
used to search for the purchasing document number.
As a suggestion you could customise own report which would read the
change hisory (CDHDR and CDPOS) and finds out the date when the last
release code of the release strategy has been released.
Instead of an update of the field EKKO-FRGDT you could use
a new database table and insert the PO number, the date of the release
of the last release code (read in the change history) there.
This would be a 'stable' entry (not subject to changes) and could be
used for your report about the days between PO release.
Kind regards,
Lorraine
Edited by: Lorraine Donnelly on Jul 27, 2011 10:22 AM

Error when Approving Purchase order

Dear all,
we are using oracle applications version 12.0.4, I am facing an issue when a Purchase order is approved , the approver is getting a notification
" Unable to reserve funds" and purchase order is going to pre-approved status. I tried to check funds from purchase order form but Its showing me a message
"The header currently does not have distributions eligible for this action"
Edited by: user13295191 on 02-Nov-2011 05:12

A quick hack would be to try this functionality from the old form (instead of the OA page) just to know the error.
Thanks,
Vinod

Modifying an Approved Purchase Order

Is it possible to make modifications to a purchase order once it is approved? If so, we would want the modified purchase order to go through the approval process again. Is all of this possible?

For some reason, when a PO is approved, we are unable to modify it. Any ideas what settings we should be looking at that will open the fields in the PO so that we can modify it and resubmit it for approval?
Thank you so much for your help.

Approve Purchase Order

Hi All,
We have a requirement to create Emergency Purchase Order, which do not require Approval Process.
Is there a way to update status of PO to approved using some standard API.
Regards
Prajesh

You can consider this.
Create a new approval hierarchy. In that hierarchy, everyone has $100m limit.
When buyer creates the emergency PO, he/she selects this special hierarchy and it will get approved quickly.
Hope this helps,
Sandeep Gandhi

Amend approved Purchase Order

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