Appropriation request in Workflow

Hi Experts,
can any one explain
I want to know how to approve the appropriate request in the workflow? Who can approve the request is it agent or partners?
When will business object get triggered?
Advance thanks
Ashok

Hi Ashok,
The workitem can be approved by the agents assigned to approve the same in the task definition. You can assign agents to the workitem based on your requirement, like make it a general task so that any one can approve, add a particular set of agent userID's, add a position as agent, etc.
The business event gets triggered when there is an action happening in the system on that particular business object.
For e.g. when a sales order is created, there would be a corresponding event triggered in the system. You could check the event triggered in the transaction SWELS. Make sure you turn on the event trace using transaction SWEL.
You can then bind the business object event as the triggering event of your workflow in the 'Basic Data' section.
Hope this helps!
Regards,
Saumya

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Workflow approval appropriation request by value

Hi,
my customer wants for the appropriation request various workflow dependent from the value.
For example, if the value is less 100K euro, then the workflow have two step of approval, if the value of investment is more than 100K the workflow must to have 4 step of approval,
Is there anyway for do this?
Thanks in advance
Regards

Hi,
Pl try Substitution and this is the only option. If you need some more inputs, please revert back.
Trust this helps much!
Cheers,

Workflow for Approval of Appropriation Request

Dear experts,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
When appropriation request is submitted for Approval, I am maintaining user ids of approvers in the Partner field.The moment I click For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated.
When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
please help me out
Regards,
srikanth

srikanth,
Have you maintained all the configurations related to Work flow in IMG? like activating event linkage, assigning agents, approval schema etc...
Also, have you maintained the workflow automatic configuration in transaction SWU3,
you have to maintain the following:
1. create a user id WF-BATCH, user type system and maintain a password for this user (seek BASIS team help for doing this)
2. Assign SAP_ALL & SAP_NEW in user profile tab.
3. in SWU3, under Maintain Runtime Environment --> Maintain Workflow System Administrator , select line and click on execute button, select user - WF-BATCH, save and back.
4. then in the same screen select *Configure RFC Destination * click on execute, system prompts with the user id mentioned in the above step, you enter the password mentioned in the first step, click OK.
5. now select *Maintain Runtime Environment * click on perform automatic configuration button (f9).
6. Ensure that the option Maintain Runtime Environment turns to Green tick mark.
7. select Classify Tasks as General click on perform automatic configuration button (f9).
8. Ensure that the option Maintain Runtime Environment turns to Green tick mark.
Now can go to transaction SWDD, on the left side of the screen, in the field WORKFLOW enter this value* WS00300022* press enter. Click on test (F8) button.
In the Test Work flow screen select BUS2104 line, it shows a new line at the bottom of the screen with the following options:
Object type: BUS2104, Key:
You enter the appropriation request number in the field key (you cannot directly enter value here, choose drill down option (f4) then a new window pops up, enter the approp request number, click ok.
then click on execute (f8).
Now you can check in the approver's business work place under Inbox - workflow.
Praveen

Appropriation Request Workflow Not Working

Dear Friends,
I have been working on Workflow for Approval of Appropriation Request.
Even after carrying out all the required configuration, the process is not working. Following are the symptoms:
1) When appropriation request is submitted for Approval, I am maintaining Ser ids of approvers in the Partner field.The moment I set the For Approval status the Approve Button is deactivated.Even when I log in from the Approver's user ID the button is Deactivated. I believe that, it is so because once workflow is active one can not approve in master data transaction, approval has to be done thru workflow only.
2) When I check the Business Workplace Inboxes of Approvers there are no Workflow related mails.
3) I have also checked in IMA11 that the Work flow has been created.
Ne suggestion on the would be of great value.
Regards,
Seemant

I checked all these.
Still there is no success.
In the appropriation request I have maintained different users as partners ( excluding myself) partners. As per the Workflow the mail should go to inbox of these users. Work flow is getting activated but still its not geting updated in the inboxes of users.
Are there any Basis settings that I may be ignoring.
Also the object type BUS2104 is being used. In forum I have read that this object type is obsolete. May be I can change the object type to BUS2204 ( the new one). If I need to do the same, what are the settings I need to do?
Regards,
Seemant
Edited by: Seemant Parth on Sep 4, 2008 10:44 AM

Workflow for appropriation requests

Hi friends,
This is regarding the approval process for appropriation requests.
The necessary Event linkage activation, partner determination procedure, appropriation request types, defining of approval levels for AR and other necessary configurations. When I am clicking the "for approval" button, the workflow gets started. But the corresponding person is not getting the mail in his inbox for approval.
Please give a solution asap.
regards
Pratap.V

Hi Sreenivas,
I already did this. Still the problem exists.
Frankly speaking, I know I am making a silly mistake somewhere because I have done all the major settings required. And I am finding it difficult to trace this small mistake. It will ne good if you can send some screen shots of all the configuration required for this.
regards
Pratap

Workflow approval appropriation request

Hi guru,
is it possible to creta a workflow for approval appropriation request based on amount of the investment?
For example:
if amount of appropriation request is less of 100k euro then approver is A
if amount of appropriation request is more of 100k euro then approver is B
Could you help me?
Thanks in advance
Regards

Hi,
Pl try Substitution and this is the only option. If you need some more inputs, please revert back.
Trust this helps much!
Cheers,

Appropriation Request Workflow

Hi,
I would like to know if users will be able to change the data in the appropriation request if it is already with the approver for approval. I want to know if the system will actually "lock" the Approriation Request object when it is in for approval status.
Thanks!
Regards,
Vivian

Is there any final answer for Vivian's question? I have the same issue:
Once the APR was submit for approval, workflow will be triggerred and multiple level of approvers can go to APR to change the status of the APR through workflow, one after another. The event linkage is activated, no direct status change is possible. However, the initiator can go into the APR to change any field of the original APR which is in the way of being approved. In such case, the later approver might see different value/contents because it was change since the earlier approvers approved it. The requirement is to make the change not possible once workflow is on the way.
Questions:
How to lock all the fields once an APR is subject to approval in workflow?
Is there a way to cancel the workflow sent if the initiator want to make some changes to the APR?
Any advice will be appreciated. Thanks.
George

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

Approval of appropriation request BUS2104

Hello,
i have a problem with workflow of appropriation request approval. The problem is with background jobs. Are there any other settings about applicant and responsible person, because when the messsage for approval, rejection, posponding is triggered the system status is Error and no agent assigned. In the log file have errors WL821 and SO023.
Work item 000000394366: Object 000000394366 method SWW_BI_EXECUTE_S cannot be executed
Document <Appropriation request 4000000008 is rejected> could not be sent
Work item 000000394298: Object SELFITEM method SENDTASKDESCRIPTION cannot be executed
Object element 'RECEIVERS' has invalid internal state
Method container for work item cannot be created
Can anybody help me.
Thank's in advance!

Hi, -->> "Work item 000000394298: Object SELFITEM method SENDTASKDESCRIPTION cannot be executed
Object element 'RECEIVERS' has invalid internal state"
It seems, there is a binding issue in your email step. Just check in the workflow log for the correpsonding workitem

Assigning of Appropriation request to Work flow.

Hi Guys,
I am checking work flow for appropriation request, i am getting error WF is not assigned to AR, could you plz guide me where to assign AR to WF in IMG.
Regards,
Bhanu

Hi,
SPRO> Investment Management> AR>Approval>Activate Event-Linkage for Workflow Tasks
Refer:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f294493111d182b70000e829fbfe/frameset.htm
Regards,
Amit

Three level release for appropriation request (IMA11)

Hi
we are using IM for budget control and within IM, appropriation request for budget approval.
we have done the necessary configuration available in IM for budget release but still system not trigering work flow once appropriation request save. we want to sent the approval request is SAP inbox.
experts are requested to revert with steps and T Code to get approval reqest in SAP mail box.
Thanks & Regards

Hello,
Once you are sure that the configuration has been done perfectly, please check whether the system is publishing the event by going through the event log(SWEL). Before checking the event log, make sure that the event trace is on in the system by using the transaction SWELS. Once the event trace is on, save the request again and check for the event in the event log by using the tcode SWEL.
Once an event is publised in the system, use the same as the triggering event for the workflow template and then use the Sendmail step to send a mail to the SAP inbox.
Hope this will help.
Thanks,
Samson

IM - Appropriation Request

Hi,
We need to implement Appropriation Request and have the approval done automatically via workflow.
I have some questions here. Any inputs will be appreciated.
1. I noticed when I go to SPRO: Investment Management > Choose Appropriation Requests > Master Data > Control Data > Process Selection Criteria, there seems to be an option for Internet (Easy Web). --> I want to know if this means users will need to login to web gui to access SAP?
2. How to link to workflow? Is it possible to set it to link to workflow once the appropriation request is created / saved?
I would appreciate if you can send me any relevant job aid / guide on implementing this.
Thanks!
Regards,
Vivian

The standard AR workflow sends a notification (document once approved) to the applicant and workflow to the approver (for approval). For details refer the link below:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f542493111d182b70000e829fbfe/content.htm
Standard reports under Investment Management>Appropriation Requests>Reports on Appropriation Requests>Master Data Lists ex.,T Code IMR5 - Appropriation Request Without Distribution Without Variants with changed layout to include system status would show you the required information.
Regards
Sreenivas

Number of Appropriation request submitted for approval

Hi Friends,
There are around 14000 appropriation request (AR's) are created in my system. And we have developed workflow for AR approval. And AR should be submitted for approval via only Control tab in IMA11 but some of the AR's are submitted via Variant Tab ( causing problem in work flow)
Now I would like to know the number of AR's which are submitted via variant tab. I can find out this by selecting AR's from IMAK table and then checking IMA11 for each AR but it is very time consuming.
Can I get the number of AR's submitted for approval via variant tab by using any table or any report available for this purpose.
Any pointers.
Regards
Ashutosh

The problem sounds more like a business area problem rather than workflow problem. From the workflow side you can look into the user who created the workflow but I'm not sure that would be helpful. What you might want to do is to check with your DB admin as they might be able to find out a way.

Approval levels appropriation request

Hi guru,
for my appropriation request, I have 3 levels of approval.
I want to know, which is the level of approval in every time.
For example, I set my appropriation request with status " For approval" and the workflow starts.
If i see the appropriation request the day after, I want to know if the appropriation request is to 1st level, 2nd level o 3rd level.
Is it possible to know this information?
Thanks in advance
Regards

Hi Raffael,
There is no report for exact use your mentioning. But yes you can develop a quick report based on SWWWIHEAD and SWWUSERWI. Where as SWWWIHEAD will give you details of workitem and SWWUSERWI wil give you details about possible or actual agents for a given work item.
Theer are some standard transactions as mentioned by other forum members. But by my experience users need to be more advanced than basic level users to understand it. if it is for your self then thos might be ok. But still if you need a report for regular monitoring i would recommend a bespoke report.
Warm Regards,
Anuj Nagpal

IM - Appropriation Request approval authorization based on Budget Value

Hi all,
Can someone help me confirm the following?
I'm implementing Investment Management module and use appropriation request (AR) to approve budgets where AR statuses can be approved only by certain authorization groups, and we do not use Workflow. The problem is that we want the status change not only based on authorization but combined with the budget value. For example, for budget <50,000 then Superintendants can approve the AR but if it's >50,000 then only Managers can approve the AR.
As far as I've looked, IM module does not provide this functionality where authorization can be restricted based on budget value. Can someone confirm this?
Thx very much in advance!
cheers,
-Ri-

The standard AR workflow sends a notification (document once approved) to the applicant and workflow to the approver (for approval). For details refer the link below:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f542493111d182b70000e829fbfe/content.htm
Standard reports under Investment Management>Appropriation Requests>Reports on Appropriation Requests>Master Data Lists ex.,T Code IMR5 - Appropriation Request Without Distribution Without Variants with changed layout to include system status would show you the required information.
Regards
Sreenivas

Appropriation request in Workflow

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