AR clearing across customer accounts

Hi All,
My company, Spire healthcare, has a situation where a patient is treated, invoices are raised against an Insurance company, and part of the payment comes from the insurance company but part of the payment comes from the patient.
We have a large volume of these and our AR team is currently spending a lot of time manually clearing between the customer and insurer accounts.
The assignment field (ZUONR) is identical on all of the line items, but F.13 does not work to clear the open items as they are on different accounts.
Does anyone have experience with automating this process in a similar way to F.13?
Many thanks
Phil

Hi Preeti,
the system will not clear these open items because they are on different customer accounts.
the SAP help text in F.13 says the following:
The remaining open items are grouped according to fixed system criteria:
Company code
Account type
Account number
Reconciliation account number
Currency key.
BSID-WAERS for customers
BSIK-WAERS for vendors
BSIS-PSWSL for G/L accounts
Special G/L indicator
Meaning that line items on different accounts will not be cleared automatically by this program.

Similar Messages

Auto Clearing of Customer Account with Special G/L W

Dear Experts,
Currently auto clearing of customer account with norm items is running smoothly.
When we tried to run the same for Special G/L Indicator "W' in F.13 tcode , it is not happening (Category 'W' special G/L transaction were
not selected).
Even we tried to change the rules in Ob74 but no luck.
We can do manual clearing through F-32 but the volume is very high on every day.
Since we considered Open PDC's is one of the criteria for credit control customer in our business and hence system is blocking
all customers where documents having special g/l w even though net amount is zero in fbl5n.
Could you please suggest me how to do auto clearing.
Regards
Shaik

Hello,
Are you trying to clear Bill Of Exchange (SGL Code W) with F.13 ?
You have to use the remittance process (FBWE and report S_ALR_87012211).
Regards

F-32 to clear the Customer Account Balances through BDC

Dear Experts,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32.
But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
We have created BDC it is not giving any error but effect is not going to original documents.
It is preparing posting documents (FB03) but items are still open in open list(FBL5N).
My email: [email protected]
OR [email protected]
Can someone guide us.
Thanks in advance.
Mahendra Darwatkar

I've done something like this. The first thing you need to do is to get your functional analyst to walk you through the process he wants you to use and then do a recording (SHDB).
Rob

Reg F-32 to clear the Customer Account Balances

Dear experts,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32. But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
tks in advance,
ram

i am also having same requirement.but the logic is becoming too complex because single document number for clearing the open items.for a customer we can have n number of invoices and n number of payments.based on the base line date,assignment and xref3.
18.05.2010   DZ 2000
18.05.2010   DR 1000
18.05.2010   DR   200
20.05.2010   DZ 2000
20.05.2010   DR 1000
20.05.2010 DR      200
now we are creating 2 documents for 18.05.2010 and 20.05.2010 .but customer expects to create single document or both.
then we have to handle table control.page down and page up.
is the process folowing is correct or we have to create individual documents or single document

F-32 to clear the Customer Account Balances

Hi,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32.
But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
tks in advance,
Rajani

I've done something like this. The first thing you need to do is to get your functional analyst to walk you through the process he wants you to use and then do a recording (SHDB).
Rob

Clearing Customer Accounts with a credit balance

Hello Gurus,
We have a requirement to use automatic clearing to clear down customer accounts where the credits exceed the debits and leave an AB document on the customers account for the remaining credit balance.
I think I should be able to acheive this using OBA3, but I can't work out what I should be populating
Any help would be appreciated

In the customer master assign a different credit memo term than the payment term.
Try changing the credit memo term for 3rd Invoice as such it do not fall in your selection criteria.

On Account Clearing Vendor/Customer

Dear fellows
We are to be implementing SAP ERP ECC 6 by u201CABACUS Consulting (Implementer)u201D here we enable the new GL functionality for segment reporting. We have a hot issue with on account clearing in both customer and vendor.
The scenario is that
When we clear on account customer through f-32 and vendor through f-44 the system generates extra line items those increase the debit and credit amount with their respective ledgers.
*Example*
Create customer invoice e.g 50,000 Rs. with profit center 10, segment 1000
Receipt on account payment from customer 50,000 Rs. with profit center 10, segment 1000
Clear the account with f.32 at that time clearing line items are generating.
Note:
According to our implementers u201CAbacusu201D this is the standard functionality of SAP and referred the SAP standard Note 69767 to prove their justifications.
The transaction is not relevant with given below difference clearing:
1.     Account Type
2.     open Item Account Number
3.     General Ledger Account
4.     GL Account Number
5.     Main Asset Number
6.     Company Code
7.     business Area
8.     business place
9.     Profit Center
10.     Partner Profit Center
11.     Credit Control Area
12.     Company ID
13.     Update Currency for General Ledger Transaction Figure
14.     Withholding Tax Code
15.     Certificate Number of the Withholding Tax Exemption
16.     Payee code
17.     Document Number for Earmarked Fund
18.     Earmarked Funds: Document Item
Regards,
Farhan FICO

hello srikanth
thanks for showing ur intrepid.
invoice entries (fb60)
Vendor(10013)               10,000
Exp(41709006)          10,000
payment entries (fbcj)
vendor(10013)          10,000
Cash (16620006)               10,000
clearing entries
Vendor(10013)          10,000
vendor(10013)               10,000
the clearing document increase the DR and Cr amounts.
here, i want to clear one thing, this is not the SAP standard functionality because i have test this scenario on my IDES system and it is not generating any extra line items.
SAP released the notes 69767 to justify the clearing line items and the system exactly work according to the notes, but in our case any of the given options (mentioned in Notes and my above post) be not matched causes to generate any extra line items.
Regards,
Farhan

F110 - Clearing of Credit Memo and Invoice Document in Customer account

Hi,
The scenario is, the customer is posted with invoice amount of 3000 and a credit memo of 500. Instead of clearing this manually using f-32 can we use F110 to clear the debit and credit with in a customer account which must create a residual document for the differential (2500)
please advice, and the steps to be performed to achieve the scenario.
Best regards
Abishay

Hi All,
we have activated Business Function " LOG_MMFI_P2P " and Switch "MM_SFWS_CI_01 - Enhanced Functions in EhP4 for Applications in Materials Management" using Tcode SFW1. And followed all instructions documented when activated Business Function " LOG_MMFI_P2P ". The Busines function is activated to order to clear downpayments at the time of invoice posting in MIRO or MIR7. When I post the invoice in MIRO system is posting 2 indepedent document as below.
1. Invoice posting,
Dr GR/IR
Cr Vendor
2. Downpayment Recovery
Dr Vendor
Cr Vendor with SP GL Indicator "C"
My point is, as per the link http://help.sap.com/erp2005_ehp_04/helpdata/EN/48/b42c22e8603095e10000000a421937/frameset.htm, it says "You can use the Down Payment Clearing function to clear down payments that you have posted with reference to a purchase order without going to the relevant financial accounting transactions, directly in logistics invoice verification."
But, in my case, the system is not clearing the downpayment but instead is just posting a Credit memo account entry with SP GL indicator (refer to th Downpayment Entry).
Please advice if SAP is designed to clear the downpayment in LIV or just to post the downpayment recovery entry.
If advice on any corrections to be applied.
Best regards
Abishay Solomon

Payment Run - Clearing between Customer and Vendor and Partner Bank Account

Is there a way to have the bank details for the payment to be pulled from the vendor master if an outgoing payment is created or from the customer master if an incoming payment is created? Our requirement is to consider both vendor and customer items during payment processing. In doing so, if the net of the clearing between the customer and vendor account results in an incoming payment, we want to use the bank details specified from the customer and if the net results in an outgoing payment, we want the bank details on the vendor master to be used.
As such we tick the box on Vendor master to clear with customer and tick the box on Customer master to clear with Vendor. We have defined 2 payment methods and entered both payment methods on both the customer and Vendor. We have also entered the different bank accounts on the payment transactions tab of the vendor and customer masters.
It seems regardless of resulting payment method chosen, the bank details are getting pulled from the vendor master.

Hi,
It is possible without any doing any kind of config or master data changes
While doing F-53, after entering all the required data in open item selection screen, after getting vendor open line items, go to menu item edit->select more.
There enter account type as D and company code (customer account no's comp code) and click on process open items
So you can choose the line items from the other company code's customer also.
Thanks,
Srinu

Customer Account Clearing for Trading Partner

Hii,
While clearing customer account system shows following error messege of Consolidation
Consolidated companies 1300 and 001100 are different
The number of the affiliated company must be clear for the selected document type for all line items. In this case at least two different companies or a company in connection with a business partner who does not belong to a company are stated.
If you selected the correct accounts, you must enter the document with a document type that allows cross-company posting. Otherwise, please correct the entered account.
I have also check documents types is maintained or not for clearing bt still system given an error
Reg
Umesh

Hi Umesh,
In two of the documents you are clearing one document must have the trading partner assigned to it and the other one will not have the trading partner. To clear the document either both the documents should have the trading partners or both should not have trading partners.
Regards
Neeraj

Clear Vendor and Customer Accounts

Hi,
I want clear vendor and customer accounts those are in foreign currency or INR both. Please let me know which transaction code I use.
Thanks & Regards,
Hemant Maurya

Hi
there are two wyas for clear customer & vendor data
1 Automatic clearing
2.Mannual Clearing
Vendor Mannual Clearing F-44
Vendor Automatci clearing F.13
Customer Manual Clearing F-32
Customer Automatic Clearing F.13
If any query, revert back
Regards
Roobal

Automatic Clearing - Customer Account

Hi All,
is there a way in SAP to clear the customer open items automatically for the below scenario
Invoice : 3750
Credit Meo - 500
I want the system to clear the above mentioned line items based on certain pre-defined parameter and for the difference i.e., 3250 create a residual item.
Please suggest if you have solution other than manual clearing F-32
Best regards
Abishay

Hi,
For automatic clearing the basic condition in SAP is that the total of the items to be cleared should be zero, which is not in your case. So the automatic clearing can not be done.
However you can create your custom program to clear of the credit items againest debit items by calling F-32 in batch mode. This program can then be run in periodic batch job mode.
Regards,
SDNer

Clearing of customer recon account

Gurus please help
We are having debtors recon account (GL) that is having a balance. All the debtors that were linked to this control account had been cleared, but somehow a balance remain on this account.
To change this account its balance should be zero. Now I can not post directly to this account, If I link a debtor to it than the problem pops up again when clearing the debtor account.
How should I go about clearing a control (Recon) account, without posting to a debtor?
Thanks

1. To: Paul Annotee
I want to change the message control (OAB5), but message I now getting is that the message is not allowed to be changed (message: F5354)
2. To: Morgan
If I create a credit memo, this will automatic post to the Debtors book and I don't want to post to the debtor, but only clearing the GL (control/recon account)
3. To: Siva
I only want to clear this account, not creating a new one. This account will not be used any longer. Debtors linked to this control account are all in zero.

Automatic clearing (SAPF124) - Clearing across multiple customers

Is it possible to use F.13 to clear open items across two different customers if the matching criteria is fulfilled? Eg: Receivable is created in Customer A. We do not have any visibility to who the payment will come from. Payment comes through an interface and posted to Customer B. If the invoice number is referenced in both the receivable and the payment, can F.13 be used to clear them?

Automatic clearing happens only within the account and not across the accounts
You can use F-04 with "transfer posting with clearing". If you want to automize this transcation you can advise your development to team to write a BDC to this activity.
All you need to make sure is that the referencing point in Cutomer A and Customer B should be the same. This can be assignment filed or Ref1, 2, 3 fileds.

Please tell me a BAPI to get Closing balance of customer account based on Sales Organization?

Hi Experts,
A requirement has come up where I want to get Customer closing balance based on its sales organization as this particular customer is extented to 2 different sales organizations. I want to get the closing balance of individual sales organization vise.
Please tell me a BAPI to get Closing balance of customer account based on Sales Organization?

AFAIK there is no such BAPI, cause there is no database table with balance for customer per sales organisation. (No KNCx table for VKORG)
First ask functionals (*) how to recover sales organisation from a FI document (I suppose for SD invoice it is easy if no merging between organisation) will be a little tricker for pure FI document like payment transactions (hope thet are quickly cleared...) Then start from non cleared records of BSID (also BSAD if you use a past date of reference, in case you have to add the records of BSAD with clearing date greater than reference date) and cross it with SD information to break FI into sales organisation.
Regards,
Raymond
(*) Ask for where do they store VKORG in FI documents

AR clearing across customer accounts

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