Archiving Vendor master

Question

Hi,
I try to archive vendor master with the object FI_ACCPAYB   Vendor master data
I am able to archive the company code and the purchasing data by the series of steps I execute. As a result the entries are deleted from the database tables, LFB1 and LFM1.
However, the data from the table LFA1 is never deleted. Does archiving not delete the general data for the vendor master?
With Kind Regards
Faisal

Answer 1

Hello Faisal,
I believe you are missing archiving the "general data" step for vendor masters.  Depending on the release you are at, you either need to make sure the "General master records" check box is selected in the prepare job (release 4.6C), or the "Data to be Archived" selection is set to "General Data" (release ECC 6.0).
Here is some additional information:
Definition
Vendor master data is archived and deleted using the archiving object FI_ACCPAYB.
Use
Vendor master data is stored in three different areas, and therefore also archived in three different areas:
●     General data
●     FI data (company code-specific)
●     MM data (purchasing organization-specific)
To be able to archive, you must set the deletion flag in the master record. You can set this flag for a complete vendor or for individual company codes or purchasing organizations.
Use
In order for the system to only archive data that is no longer needed in current business processes, this data must meet certain conditions. To make sure the data to be archived meets these conditions, the write program performs several checks.
Master data is only eligible for archiving if you have set the deletion flag in the master record in each area.
When you archive general data for vendor master records, the system automatically checks whether the following conditions have been met:
·        The deletion flag is set.
·        The vendor is not locked for deletion.
·        Dependent data of the following types no longer exists in the system:
¡        Business partner of the vendor
¡        Vendor plants
¡        Customer/Vendor links
¡        Company code-specific data (FI data)
¡        Purchasing data (MM data)
¡        Vendor partner roles
Additional checks may be implemented in your system via the BAdI FI_ACCPAYB_CHECK.
When you archive FI data for vendor master records, the system automatically checks whether the following conditions have been met:
·        The deletion flag is set.
·        The vendor is not locked for deletion.
·        Dependent data of the following types no longer exists in the system:
¡        Transaction figures
¡        Special general ledger transaction figures
¡        Open items
¡        Cleared items
¡        Store items
¡        Customer/Vendor links
¡        Parked documents
Additional checks may be implemented in your system via the BAdI FI_ACCPAYB_CHECK_FI.
When you archive MM data for vendor master records, the system automatically checks whether the following conditions have been met:
·        The deletion flag is set.
·        Dependent data of the following types no longer exists in the system:
¡        Purchasing documents
¡        Purchasing info records
¡        Vendor partner roles
Additional checks may be implemented in your system via the BAdI FI_ACCPAYB_CHECK_MM.
Hope this helps.
Regards,
Karin Tillotson