Downpayment Request for asset

Question

Hi
I am new to Asset accounting.  I have a problem which says likes this at the time of a Down payment request creation:
Message no. F5378
The asset number assigned in the purchase document
is different from the asset number entered manually
cannot be transferred, because the 'Asset number' field was hidden for the account in question
System Response
In the first instance a warning appears, drawing your attention to the different account assignments. In the second instance an error message appears, because the asset number must be transferred from the purchase order but the necessary field is hidden.
Procedure
If you receive the warning, check which asset number is the correct number for this down payment.
If you receive an error message, you must either choose another special G/L indicator for down payments so that it is possible to assign an asset number to the relevant general ledger account, or you must change or delete the the specified purchase document number. Only those purchase documents are allowed which are not assigned to assets
How can I solve this issue ?
Regards,

Answer 1

hi,
Pls follow some point:
Complete the Fixed Asset acquisition process from a Payment.
Define the process from Payment to Fixed Asset Acquisition document to Fixed Asset Registry.
Manage and process the Fixed Asset Shell.
Summary of Steps:
Payment Processed via PRC
Payment Disbursed in nightly batch
Fixed Asset Shell Created in a weekly Bach (currently after AD/EFT date reached)
Department Monitors Fixed Asset Shells from Fixed Asset Payment Request (FAPR) Table. 
Departments update FA Shell with appropriate information to Fixed Asset Document
Fixed Asset Shell Defined:
The Fixed Asset Shell is a Fixed Asset Acquisition document that has been automatically generated by MMARS after an eligible payment and disbursement have been completed.  It is used to record, better or increase the value of a Fixed Asset.  Departments will manage the Fixed Asset Shells via the FAPR table.  After processing the Fixed Asset Acquisition document information is updated in the Fixed Asset Registry.
To create a Fixed Asset Shell the Commodity and Unit Price must match or exceed the Fixed Asset Shell threshold settings defined for each fixed asset eligible Commodity Code.  These threshold settings are stored in the Commodity FA Threshold (COMMFA) table in MMARS and sorted by Commodity Code.
Fixed Asset Document Structure:
Notes:
Step 1 - From the Home Page   
u Click Search
v Click Page Search
v
u
Step 2 - From the Page Search   
Open the Fixed Asset Payment Request Table (FAPR)
uType [FAPR] in the Page Code field.
vClick Browse Link
v
u
Step 3 - From the Page Search   
uClick Fixed Asset Payment Request Link 
u
Step 4 - From the FAPR Table   
uClick Search Link 
u 
Step 5 - From the FAPR Search Box   
Filter the contents of the FAPR table to view just your Departmentu2019s Payment Request (PRC) documents.
uType [3 Letter Department Code] in Doc Dept Field
Add any other known search criteria to filter the search
vClick OK Link
v
u
Step 6 - From the FAPR u2013 PRC Grid   
u Select the PRC Document ID from the grid
Checkmark on the row notes this is the active row, this data is shown on the scalar.
vClick Generated Shell Details Link
u
v
Step 7 - From the PRC Generated Shell Details   
To access the Fixed Asset document associated with this PRC.
uClick the FA Document Number Link
u 
Step 8 - From the FA document   
uClick the Edit button at the bottom of the page. 
u
Step 9 - From the FA Header   
Update the FA document.
uCheck the Auto Generate FA Number field
Define the Prefix of the Fixed Asset Number.  This will be the Prefix added to the Fixed Asset Number.  The prefix is the Fixed Asset Type of the base component.  
The choices are:
B - Building
C - Construction in Progress
E - Equipment Other than H, K or V
H - Landmarks/Monuments/Artwork
I - Infrastructure
K - Computers/Software/Cabling
L - Land
V - Vehicles u2013 Air/Land/Water
S u2013 Computer Software over $1million
vType [Prefix] in the Prefix field
wType [Fixed Asset Description]-Departments should be as descriptive as possible to distinguish the asset in the Fixed Asset Description field
x Keep Event Type FA01 (Acquire a FA) if Applicable, otherwise update
yClick Responsibility Center Link
y
x
w
v
u
Step 10 - From the Header Section u2013 Responsibility Center Sub Section   
uType [3 Letter Department Code] in Department Field (or click pick list to select)
vType [4 Digit Unit Code] in Unit Field (or click pick list to select)
wClick Component Link
w
v
u
The FA document has the following structure:
This is the component line of the FA document.  Accounting lines are associated with the component and there could be multiple accounting lines associated with this component. 
Step 11 - From the Component Section   
uClick Component General Information
u
Step 12 - From the Component Section   
From the Component General Information sub-section
uType [component number] in the component number field. For original acquisitions the suggestion would be u201C0001u201D
Note: The Comm Code and units is inferred from the PRC
Step 13 - From the Component Section u2013 Acquisition Details Sub Section   
uType [Acquisition Method Code] in the Acquisition Method field (or click the Pick List Arrow to select)
the acquisition detail
vClick Component Location Details Link
v
u
Step 14 - From the Component Section u2013 Component Location Details Sub Section   
uType [Location Code] in the Location field (or click the Pick List Arrow to select)
vClick Component Classification Link
v
u
Step 15 - From the Component Section u2013 Component Classification Sub Section   
Step 15 - From the Component Section u2013 Component Location Details Sub Section
uKeep the default [Normal] value in the Fixed Asset Classification field. This notes a Shell generated fixed asset documents.
vType [Fixed Asset Catalog Code] in the Fixed Asset Catalog field (or click the Pick List Arrow to select)
Note: the Fixed Asset catalog is sorted by Fixed Asset type.  Departments should filter their search by asset type criteria
wClick in Depreciation Structure field and choose from the drop down arrow u201CResponsibility center exception Land/CIP Asset Type N/Au201D
xClick Accounting Link
Note: The following are inferred from the F/A catalog: type, group and useful life; depreciation method
w
x
v
u
Step 15 - From the Accounting Section   
uClick Expand All Arrow
Note that all of the Accounting information has been populated based on the FAPR table.  No additional information needs to be entered here.
vClick Validate Action Button at the bottom of the Page u2013 check for errors
wClick Submit Action Button at the bottom of the Page
xClick Close Action Button at the bottom of the Page
After Validate and Submit the information is updated in the Fixed Asset Registry Tables, where the current fixed asset information is stored.
x
w
v
u
Rohit Agrawal