AUC Down Payment issue

Dear Experts,
Recently we have activated the down payment process in our system for normal purchase orders without configuring for AUC. In the month end we settle the internal orders to AUC (KO88), while doing this process, I got the error You cannot use this transaction type to post to this asset Message no. AA834,
I fixed this error by doing the required configuration in OAYB. In the next error system was throwing the errors related to account determination which can be fixed by maintaining the acquisition down payments and down payment clearing account in AO90.
I don’t understand the strange behavior of the system. There is no down payment in any of the purchase orders related to the AUC even then system is insisting for the down payment configuration.
I have maintained account determination in our test system and processed KO88 I can able to settle the internal order but some additional transaction with odd value has got posted by debiting the down payment acquisition WIP and crediting the Down payment clearing account.
I did not understood from where this value is flowing.
Please throw some light on this issue. I want to settle the internal orders to AUC without any error related to down payment as we are not using down payment for AUC.
With Regards
Uday

Hi,
If you are using Internal Order in Purchase Order and while doing down payment against Purchase Order, system is also picking Internal Order while processing down payment which cause of errors and posting Down Payment amount on asset while settling Internal Order.
Please follow the steps for not posting down payment to Internal Order.
Check your GL account which is using for Posting Down Payment against Sp. GL Ind. (Alternate GL Account)
Check the field status of that account.
Maker CO/PP Order as suppress field in Additional Account assignments.
Now Internal Order field will be suppress at the time of down payment against Purchase Order and then no down payment will be settle to Asset while settling Internal Order.
Regards
AJ

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AUC Down payment : Open invoice at year end

Hi All
For LATAM countries I need to complete the Down payment to AUC
At present the configuration is working fine for the following
Create Order type Z60 (KO01).Create distribution rule for the order.
Create AUC (AS01) and assign order number (AS01) .Create receiving asset.
Create purchase order for the asset and assign asset number created above to the PO (ME21N)
Create Down payment request (F-47) with the PO assignment
Create Down payment F-48 with reference to the Down payment request sent earlier
Create Goods Receipt (MIGO)
Create Invoice Receipt (MIRO)
Clear down payment against invoice.(F-54)
ACC entry generated
1
Say 100 was paid as DP against the PO
50 Bank Cr 100
29M Vendor dpecial GL Dr 100
70 AUC DP A/C Asset Dr 100
50 AUC Clearing A/c Cr 100
2
Asset acquisiton invoice posting (ME21N)
70 AUC Asset Dr 2000
31 Vendor Cr 2000
3.
Clearing Vendor down payment (F-54) against invoice
39A Vendor Special GL Cr 100
26 Vendor Dr 100
75 AUC down payment Cr 100
40 AUC clearing GL Dr 100
Now I need to test the scenario wherein the invoice is not recd at period end SAP proposes the creation of a reserves for expected invoice and reversal when the invoice is recd .I have already enabled the transaction types necessary for dp at period end but require assistance on what should be the next steps to test this
Anyone having done a year end close with outstanding invoice....can you please send me the necessary steps for transfer ...is it manual..posting details would be great
Regards

Hi
has anyone encountered a similar situation ?

AUC Down payment (advance payment)

Hi all,
I'm analyzing my customer's process related to the AUC.They use to perform downpayment on AUC, using the investment order.
Could anyone show me the whole process to perform AUC down payment, with the indication of the transaction codes used?
I would need to know the process step by step...
Thank you very much

Hi,,
For asset down payment follow the steps given bellow.
1. create two gl accounts for down payment gl a/c & clearing gl a/c as balance sheet accounts.
2. U have assign this give down payment gl a/c & clearing a/c in AUC Asset class in T.Code AO90 in balance sheet accounts .
3.Allow asset classes for transcation group 15 in T.code OAYB for down payment .
4.make down payment request with asset number & purchase no from T.code F-47.
5. And make down payment with respect down payment request as normal in F-48
Regards,
R.N.Reddy

AUC down payment

Hi.
I am configuring the AUC with downpayment.
I want to know the configuration steps for AUC down payment.
Also request you to let me know the importance of GLs for AUC down paymnet in AO90 step.
Regards,
Padmavathi

Hi.
I have done the following configuration steps for AUC downpayment. Can anyone confirm whether anything more required to be done. Are these entries correct.
Configuration steps:
1. Minimum configuration required for AUC asset (AUC asset class, AUC asset master)
2. Assignment of GL accounts (AO90). Here i have assigned the AUC acquisition GL account, AUC down paymnet GL account and AUC clearing GL account.
3. OAYB - Transaction type group selection. Here i have given AUC asset class for transaction group 15.
End user Area:
1. Vendor Down payment request (F-47)
Entry : 39A Vendor with spl GL Cr (Noted item) Rs 7700
2. Vendor Down payment (F-48)
Entry: Journal entry entered
29A Vendor Special GL Dr 7700
50    Bank                       Cr 7700
Journal Posted:
50      Bank                                     Cr 7700
29A    Vendor dpecial GL               Dr 7700
70       AUC Down payment Asset Dr 7700
50       AUC Clearing A/c                   Cr 7700
3. Asset acquisiton invoice posting (F-90)
70    AUC Asset     Dr 18000
31    Vendor           Cr 18000
4. Clearing Vendor down payment (F-54)
39A Vendor Special GL Cr 7700
26    Vendor                    Dr 7700
75     AUC down payment Cr 7700
40     AUC clearing GL        Dr 7700
5. AUC settlement (AIAB) . Here i am selecting the down payment clearing line items along with AUC asset line item and giving the distribution rule to settle to main asset.
6. Final settlement (AIBU)
75 AUC asset Cr 18000
70 Main Asset Dr 18000
7. Clearing of AUC clearing GL account.(F-03)
8. Clearing of Vendor line items (F-44)
Regards,
Padmavathi

AuC Down Payment not clearing

Hi Gurus,
The scenario is that we are using WBS elements to collect costs for AuC. So project Consumption POs were raised and down payments were made against them. Now at the year end some of these need to be settled to AuC.
This we did and down payments appeared on AuC through a default cost element mentioned in PS IMG u2018Define default cost elements for down paymentsu2019. This vendor down payment element 7XXXXXX has no Company code segment.
We understand that these down payments are to be cleared but since the account assignment object in actual vendor down payment line item has WBS element and when we clear it through F-52, clearing doesnu2019t update (FI AA) asset data since no asset number is mentioned in actual vendor down payment line item. So it keeps throwing following error message.
Down payment to recipient 7011000002 0 area 01 amount 2,200.00 not cleared
Message no. AW605
Diagnosis
All downpayments were not cleared for the asset under construction for the receiver 7011000002 0 in area 01. An amount of 2,200.00 was not cleared, or too much was cleared.
You can only completely transfer an asset under construction if you reverse the down payments in the current fiscal year beforehand.
Procedure
Clear the downpayments that you want to settle to receiver 7011000002 0.
Please help how to settle this without reversing downpayments as checks were issued to vendors already.

Hi
Reverse the settlement of WBS to AUC, first of all....
Clear the downpayments, which would again post to WBS...
Now settle WBS to AUC and AUC to Final asset...
br, Ajay M

Down payment issue

one of Vendor has a down payment which is a debit balance on their account, however other invoices that are due came into payment proposal to issue a check. Customer had to manually block the invoice documents so payment would not generate. Does not appear that the down payment (SAP T-code F-47) is working as intended it to. It should hold invoices until the debit balance is consumed unless we are missing a step when posting the down payment.what can be possible reason?
Thanks
Deepak

Hi,
If invoice is created for the down payment made then you are supposed to clear the same using transaction F-54 then it comes into normal payment then APP will net the amount...
Clear all down payments against respective invoices and then run APP
Regards,
Chintan Joshi

FM IMPACT WITH DOWN PAYMENT ISSUE

Hi FM experts,
I'm facingthe following problem :
in 2007 we have creaed a PO of 5000 000 and in 2008 we made a down payment of 1 200 000. This operation is nul as for the commitment budge, but for 2008 the payment budget is 1 200 000.
Then the operation has been deleted throughout MR8M transaction.
The enduser create after that via FB01 a new document '' down payment'' without any link to the PO reference document.
The result of such operation is that we have either a payment budget of 1 200 000 and then a commitment budget of 1 200 000 which is not correct as the commited sum in 2007 is increased by 1 200 000 and therefore the 2008 report is wrong.
Can any one tell me how could we solve this issue and delete the impact on commitment budget for 2008.
Many Thanks in advance
Taha Zaki

Hello,
Are you facing a duplicate budget consumption due to the down payment ?
Note 37289 could be helpful.
"Down payment and invoice are separate documents which consume budget
separately. Duplicate budget consumption is only corrected after
down payment clearing. "
If the down payment is the first document in the chain, it can be set up as statistical.
I hope it helps.
Hélène

Clear AuC down payment in AIAB transaction

Hi
I try to clear down payments on AuC in transaction AIAB (AIBU) to G/L.
Settlement rules 100 % to G/L account.
Balance of this operation is zero.
Example Items:
- transaction type 180 100 EUR
- transaction type 181 -100 EUR.
When I try to clear down payments from 2005, 2006 it's OK system just clear items and not generate documents for settle.
TTy 180 50 EUR (2005)
TTy 181 -50 EUR (2006)
But when I try to clear items first from 2006, second from 2007 system generate document for settle.
TTy 180 30 EUR (2006)
TTy 181 -30 EUR (2007)
I try also to settle this zero balance to active asset but system still generate document.
Is there any settings which not allow for clear in current year ?
I check also values in all currency all are the same.
Thanks for any answear.
Z

Hi Babu,
Also I posted down payment entry with F-48.
System generated below entry.
Cash Cr Rs. 100000
Vendor Dr Rs. 100000
AUC Asst Dr. 100000
Down payment clrg Cr 100000
Can u tell me further step? I mean what is procedure for down payment clearing with auc assets.
I waiting ur reply.
Thanks & regards
Amar

AUC down payment hitting wrong GLS

Dear Experts,
We are using down payment for WIP, complete configuration in OBYR OAYB and assignment of down payment GL and down payment clearing GL are assigned in AO90.
We prepare internal orders book all the expenses and will be settled to AUC in the month end.
At the settlement entries posted will be
Down payment asset acquisition – Debit
Down payment asset clearing – Credit
I have run the complete cycle this down payment acquisition is not added to any acquisition account.
At the time of initial down payment also below entry getting posted without hitting any OBYR configured GLS.
Vendor Debit 29A
Bank Credit 50.
The GLs which are configured in OBYR are hitting nowhere.
The down payment transaction in asset explorer should be nullified when final payment is done even that is also not happening.
We are processing the down payment through ME2DP transaction
Please let me know where I have missed the configuration.
With Regards
Uday

Dear Experts,
I am waiting for the guidance how to knock of the values from asset down payment clearing account,
auc asset explorer is showing additional acquisition value which is equal to down payment value.
Total amount settled to the asset is 240000 through ko88.
acquisition value - 200000
down payment value - 40000
Settlement entry posted while settling from internal order to AUC.
Asset acquisition account - 200000 - Debit
Asset down payment acquisition account - 40000 -Debit
Consumption account - 200000 - credit
Asset Down payment clearing account - Credit - 40000
Asset value is showing 40000 extra as acquisition and I can able to settle this 200000 from auc to normal asset.
This 40000 is showing in down payment acquisition and down payment clearing account.
The asset books and gl are not matching because of this additional acquisition value in asset.
Let me know how to knock of this value in asset.
If required I can provide additional inputs.
With Regards
Uday

Vendor Down Payment issue

Dear Expert
While doing F-48 Vendor Down Payment am getting below Error
Customer 450822 is not defined in company code 1000
Message no. F5102
Diagnosis
No master record was created in company code "1000" for customer number "450822".
System Response
System error.
Procedure
Maintain the customer master record "450822" in company code "1000" or correct the account number.
Regards
Ajeesh.s

Hi ,
Instead of typed Vendor number can you please do F4 and then look for vendor in Comapny code 1000 . I know its sound bit strange but I would like to check this .
Can you Please check in OBYR for Special GL indictor A and check the reconciliation account for your Chart of account . It may be posible that you have assigned customer reconciliation instead of vendor

Down payment issue against sales order

Hi
I have some down payment of 100000 and it is to be executed in 20 parts against a sales order. there was some error in the payment processing and while debugging we have posted some five of above payments as cleared although there was no clearing documents aginst these five. Now my balance due is giving incorrect amount. I want to move these wrongly cleared item in uncleared list, reversal can't be done as this is having other 15 parts.Any best way to reinstate mentioned 05 parts as uncleared.
Thanks

But my document is not having any clearing documents and it can't be reset by FBRA, these documents get posted by mistake , while debugging from SD side , so any idea on it ?
Thanks
Deepak

Billing & Down Payment Issue

Hello All,
My client is facing the following problem can any one give me a clear idea about reason for this
When an invoice is created from a billing plan, the amount displayed as the amount available from the downpayment is different from the amount that is showing up in the G/L for downpayments.
For example the downpayment amount available while posting an invoice to a customer be 1000, if you go and check the spl GL for the down payment made by the same customer it is showing 9000 ie, a difference of 8000.
What may be the reason for this difference any idea??
Thanks in advance
Arun R

Hi,
Customer Down Payment Request Payement receipt should be done from F-29,
After your Primary Detail with Value date Click on Request & give refernce of Down payment Request,
& Just Excute it will come automatically,
Use billing doc type as FAZ as a Standard,
Regards,
Sai

Invoicing Plan - Down payment issue

Hi
I urgently require help on Invoicing plan,
I have created an partial invoicing plan with downpayment (Billing Rule 4 ) I want system to consider this downpayment date and release the payment automatically on the due date.
As of now I am unable to get this downpayment request ,when I am running the Invoicing plan settlement , is there any setting in FI or in any other place so that system considers downpayment during payment runs?
Thanks in advance for the help
GKK

Dear Ganesh,
Plz Post as well as in SD Forum
You will get Quick response
Regards
kumar
Edited by: kumar kumar on Oct 24, 2009 10:18 AM

A/P down Payment Issue

Hi All,
My customer is wondering that if they raise downpayment invoice and doing out going payment based on Downpayment Invoice. the party ledger is showing zero balance. where they want party ledger to show the downpayment made. So they are opting for Payment on Account.
As I know that doing payment on account is not a good practice What would be the solution?
Regards
Shashi

Hi Shashi,
You can try using the Downpayment Request instead. The payment against the Downpayment request is recognised as receivables.
Regards,
Hamsa

Down Payments Query

Client has done a down payment
Issued a purchase Order to a supplier
supplier has invoiced in advanced in delivering the goods
Supplier has invoiced 2 invoices for one purchase order
Client has made 1st payment using AP down payment invoice.
They have taken part delivery of goods.
Client want to enter into stock.
Purchase Order is still open
Can client do goods receipt based on purchase order ?
How does the down payment fit into the accounting equation. ?
Edited by: Darpal Thiarha on Apr 18, 2008 12:09 PM

Hi Derpal,
Please mention, whether the down payment was based on the purchase order? If yes, then client must have processed the A/P down payment invoice. Or if the A/P downpayment invoice is not based on the PO then the amount is paid on account. Now first of all go to A/P Invoice and for the particular vendor copy the data from PO (for the first case when the downpayment is based on a PO) you would found the button Totalo down payment. Click this button and make adjustments from the downpayment. (for the second case when the downpayment is not based on a PO) you would found in the document footer of A/P invoice a field name "Paid/Credited", here would be that amount which is paid on account and document total will be after netting-off this creditted amount.
Regards,
/Siddiq

AUC Down Payment issue

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