Down Payments Query

Client has done a down payment
Issued a purchase Order to a supplier
supplier has invoiced in advanced in delivering the goods
Supplier has invoiced 2 invoices for one purchase order
Client has made 1st payment using AP down payment invoice.
They have taken part delivery of goods.
Client want to enter into stock.
Purchase Order is still open
Can client do goods receipt based on purchase order ?
How does the down payment fit into the accounting equation. ?
Edited by: Darpal Thiarha on Apr 18, 2008 12:09 PM

Hi Derpal,
Please mention, whether the down payment was based on the purchase order? If yes, then client must have processed the A/P down payment invoice. Or if the A/P downpayment invoice is not based on the PO then the amount is paid on account. Now first of all go to A/P Invoice and for the particular vendor copy the data from PO (for the first case when the downpayment is based on a PO) you would found the button Totalo down payment. Click this button and make adjustments from the downpayment. (for the second case when the downpayment is not based on a PO) you would found in the document footer of A/P invoice a field name "Paid/Credited", here would be that amount which is paid on account and document total will be after netting-off this creditted amount.
Regards,
/Siddiq

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Down payment query

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Hi Dave,
The thing I have 2 customers one is X and other Y. The initaial down payment was made by them. Now user has entered dp request for both customer and both appears as open in FBL5N.
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Requesting your please help and could you please tell me,
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Trying to create a query that shows Sales Order/Invoice Totals as well as Paid/Outstanding/Available Down Payments

Currently working on SAP B1 v8.82
I'm looking to generate a query that will give an overall report for a given customer that shows Sales Order No, Invoice No, Sales Order Total, Invoice Total, Amount Paid on Invoice, Amount Remaining on Invoice, Down Payments Available, Open on Sales Order.
I'm not sure what the best way to select the columns in bold above. Invoice Total should be self-explanatory. Amount Paid should be any down payments or applied payments on the invoice. The balance due on the invoice (which seems to be T0.DocTotal if I'm not mistaken) should = 'Invoice Total' - 'Amount Paid on Invoice'. In the Down Payments Available column I want the total amount of money on the account or on down payments that aren't tied to a Sales Order. If a client overpaid in the past for instance and there's a credit on their account, then it should contribute to this sum. Open on Sales Order should be pretty easy. I guess it's just the sum of everything that is still open on the Sales Order. I'm just not sure what the best way to sum all the un-delivered freight, tax, and line items is. Here's what my query looks like so far.
SELECT DISTINCT T4.[DocNum] [Sales Order No],
T0.DocNum [Invoice No],
T4.DocTotal [Sales Order Total]
T0.DocTotal [Amount Outstanding],
FROM OINV T0
INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN DLN1 T2 ON T1.BaseEntry = T2.DocEntry AND T1.BaseLine = T2.LineNum
INNER JOIN RDR1 T3 ON T2.BaseEntry = T3.DocEntry AND T2.BaseLine = T3.LineNum
INNER JOIN ORDR T4 ON T3.DocEntry = T4.DocEntry
INNER JOIN OSLP T5 ON T4.SlpCode = T5.SlpCode
WHERE T0.CardName Like '%%[%0]%%'
GROUP BY T4.DocNum, T0.DocNum, T0.DocTotal, T4.DocTotal
I tried doing a little searching around for queries similar to what I need, but I could find exactly what I was looking for and I'm very unfamiliar with OJDT, JDT1, and ITR1 tables which I think might be important to finding unapplied payments...

Thanks. There's a few problems though.
1) It seems that OINV DocTotal != Balance Due. I'm seeing a number of invoices where there was a balance due, but we applied additional money (either we took another incoming payment and applied it or applied money from the account balance, etc.) and yet it still shows a total.
2) It's pulling incoming payments from different customers. I think this is because the table was joined based on "RCT2 T4 on T4.[DocEntry] = T3.[DocNum] and T4.[InvoiceId] = T2.[LineNum]" In one example I have 2 incoming payments 446 and 614. Both have the DocEntry 542, but one relates to A/R Invoice 542 (for a different client) while the other relates to Down Payment Invoice 542. *I was able to fix this by adding WHERE T5.CardCode = [%0]*
3) I'm going to work with this a little bit and see if I can alter it to make it work for me. Basically this query falls a little short on the following:
- Doesn't include incoming payments that aren't linked to a down payment invoice.
- Does not give the Invoice Total (I'd like to know how much of the SO was invoiced. DocTotal seems to give me Amount Invoiced - Down Payments. I'm not sure the best way to get this number. Maybe I could do the sum of each line * tax + freight)
- Does not give the outstanding amount on an invoice. The ARtotal [DocTotal] column gives me how much was owed when the invoice was created, but it doesn't tell me what is currently owed.
- Lastly it may complicate the query too much and could be left off, but it would be nice to see if they have any money from credits or incoming payments that has not been applied. Perhaps this would be easily accomplished by simply pulling in their account balance.

SQL-Query - AR Invoice and related AR Down Payment Invoices

Hello everybody,
I want to show all AR Down Payment Invoices related to a given AR Invoice, i.e. a query approximately in this form:
SELECT
T0.DocNum AS 'Invoice',
T0.DocDate AS 'Invoice Date',
T0.DocTotal AS 'Open Amount',
T1.<<DocNum>> AS 'Down Payment Invoice',
T1.<<DocDate>> AS 'Down Payment Invoice Date',
T1.<<Amount>> AS 'Down Payment Invoice Amount'
FROM
OINV T0 INNER JOIN <<Down Payment Invoices>> T1
ON T0.DocEntry = T1.<<DocEntry>>
WHERE
T0.DocNum = xxxxx
I want to know if such a table <<Down Payment Invoices>> exists and what its name is.
Thanks for your help!
Regards,
Frank Romeni

Thanks for the INV11 - but this table seems to be empty even for invoices we have related down payments, e.g.
SELECT
T0.DocNum, T0.DocTotal, T1.<<whatever you want>>
FROM
OINV T0 LEFT OUTER JOIN INV11 T1
ON T0.DocEntry = T1.DocEntry
WHERE
T0.DocNum = xxxxx
That INV11 is always empty I could see with SELECT * FROM INV11
Regards
Frank Romeni
P.S.: I only post questions to this forum when I analysed my problems and only if I couldn't find any further information in the helpfiles. With regard to your first hint to ODPI there is no reference to INV11 in the helpfiles.
With regard to your comments I feel impelled to to say that if my question is confusing you, then it seems that nobody has ever taught you that meaning can be taken from the context. Regarding the "street", you asked me to find something: Do not waste your time with talking precociously ...
If you should feel annoyed by my comments, we'd better stop this conversation. Otherwise let us fall back to a strictly factual exchange of information, OK? I am not willing to discuss this any further!
F.R.

Purchase register query based on down payment invoice

Hai All,
I am creating an invoice based on purchase order.The vat tax is being calculated in the downpayment. I want the vat to be displayed in the downpayment invoice as well as the a/p invoice but i m not getting it in the a/p invoice. Pls guide me with the linking of tables to get the query working. I have formatted the fields req but could not link the tables...Pls guide me with that...
Thanks & Regards,
Neela

Hi Neela,
Check the thread.
Re: Purchase register query based on down payment invoice
FROM PCH1 T0
INNER JOIN OPCH T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN OSLP T2 ON T0.SlpCode = T2.SlpCode
LEFT OUTER JOIN PCH12 T3 ON T1.DocEntry = T3.DocEntry
LEFT JOIN ODPI T4 ON T1.CardCode = T4.CardCode
INNER JOIN DPO1 T5 ON T0.ItemCode = T5.ItemCode
Close the thread, if issue solved.
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Madhan.

Query regarding Down payment request

Hi,
can down payment request processed with periodic billing plan? I checked the help.sap.com but there its mentioned with milestone billing plan.No where its mentioned whether its possible t process with periodic billing plan or not?
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This is a new question related to Down payment request
I have the following scenario.
Please advise on how to implement this process using contracts and sales orders.
Customer buys a warranty contract for a specific period of time say 1 year and pays 100% Down payment
This Down Payment must not be posted to revenue account. It should be posted to Down payment
During contract validity time, free of charge services and spare parts are delivered to customer when a customer has a problem.
When services or spare parts are delivered then post to revenue account. E.g 10% of down payment is posted to revenue. Amount on down payment account is reduced by 10%.
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Note at the time of closing the contract, the spare parts to be delivered are not known.
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Including down payment made to vendor in the internal order

Hi all
My requirement is like this.
We use IM and IO(Capex orders) for procuring and capitalising assets. We are able to assign all the costs of procuring assets (both APC and incidental expenses to the internal order). We use purchase orders and assign the internal order while raising purchase order.
Sometimes we do make Down payments(advances) without raising purchase orders. My question is how to include this down payment made in the internal order. We cannot assign any internal order while making the down payment. But, can we include this down payment made to vendor in the internal order(commitment) while making down payment or after that.
FYI:I came to know that there is some functionality in Controlling (Project systems) where we can assign the down payment made to the internal order after making payment.But, i do not know how to do that.
Pls somebody reply me.
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Regards,
Vishnu
VST-IT.
Pls somebody answer my query.

The functionality is available in Controlling. I dont know about PS.
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Pls anybody suggest me on this issue.

A/R Down Payment Request and Cash Flow

Hi All,
is there a way to present down payment requests in standard cash flow reports?
Thanks in advance,
Vangelis Kanellopoulos

Hi Vangelis Kanellopoulos,
Down Payment Request is only a Request. Therefore, it is not linked to cash flow yet. If you want the figure to show in cash flow report, you have to make your own user query report.
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How to block a delivery when an A/R Down Payment Invoice is not paid?

1. Create and add a Sales Order
2. Create and add an A/R Down Payment Invoice based on the created Sales Order (set DPM % to 50)
3. Create and add a Delivery based on the created Sales Order
The delivery is not blocked.
Is there an easy workaround/alternative to ensure goods are stopped from being delivered when a customer hasn't paid a certain amount upfront?

Hi Suda,
Unfortunately my usage of the sql queries is a bit rusty and am not sure if I am doing this correctly.
Next to that I don't exactly see how it should work (hence my comment being rusty - haven't used this very often). I see that it checks the AR Down Payment Invoice document and lines, but how it checks to which sales order it is connected to stop the delivery.. Plus I always want it to stop any delivery when an AR Down Payment for any percentage hasn't paid in full untill it has been paid/approved by someone to be delivered. If no AR Down Payment has been done, there is no issue.
Anyway I have copied your query to the Query Generator and saved it.
I created an approval procedure based on delivery documents and based it on the saved query.
Added a sales order and created a Down Payment Invoice based on the sales order with 40% that has to be paid upfront. Created a delivery based on the sales order and added the document. I only gotten an internal error (it went so quickly I can't see the actual whole message because I get the created message straight after), but it created the delivery anyway.. (same as you described maybe?)
I'm missing something obviously, let me know what to do.
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Petronella

A/p Down Payment Request and A/p Down payment Invoice

hi All,
I am Using SAP B1 2005B
A/p Down Payment Request :-
1.Wnen i want to give a 50% Advance Based on Purchase Order What is the Procedure. whether i have to use A/p Down payemnt request or A/p down payemnt invoice.
2.whenever i am making down payment request there is no JE and There is No GL and BP affected.
2.a. While making payment against down payment request there are 3 accounts hitted
1.Bank Account.
2. Bp(As Advance-Debit balance)
3.GL linked with BP.(Acccounts payable).
Is Correct or Not?
3. While Making A/p Invoice can we pick this Advace in A/p invoice Entry and can we Adjust .
at this stage Whenever i want to Check the balance of the BP should be Debit Balance(as Advance).
A/p Down payment Invoice:-
What is the Procedure, When it will be Used and What are the GL affected.
Thanks & Regards,
yusuff

Hi,
We are using A/p Down Payment Invoice where the entry is
Party Credited
Advance for capital purhase ie. ofset account is debited
and making payment
Party Debited
Bank Credited
and when linking with Invoice
Advance for capital purhase ie. ofset account is credited
GRNI of Asset A/c is debited.
Here the main issue is in Party ledger its showing 1st credit and then debit and your requirement that Party should be shown debit balance it will be not there it will be in Offset account i.e "Advance for capital purhase ie. offset account"
Now you have to generate query base report if you want to show advances given to party.
This is what we are doing if there is any other possibility kindly revert back all experts.
Thanks
Kamlesh

How do you report Net Balance of A/R Down Payment Invoice?

We have recently installed SAP B1 Version 8.8 at a new client site. The client wants to accept A/R down payments from customers, issue invoices and draw the amount of the invoice from the down payment. I can see the net amount in an open items list report called A/R Down Payments - Not Yet Fully Applied. I need to report that net amount on each invoice that draws from the down payment. I would like to create a Crystal Report or update the existing PLD Invoice to show the amount. Do you know the link between an A/R invoice and the drawn A/R down payment invoice?

Hi,
Try this query it also show the corresponding outgoing payment information.
SELECT
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum + T3.DiscSum AS DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum as DocCheck,
T5.DocDueDate as DateCheck,
T6.CheckNum
FROM
dbo.ODPI T0
INNER JOIN dbo.DPI1 T1 ON (T0.DocEntry = T1.DocEntry)
LEFT OUTER JOIN dbo.INV9 T2 ON (T1.DocEntry = T2.BaseAbs)
LEFT OUTER JOIN dbo.OINV T3 ON (T2.DocEntry = T3.DocEntry)
LEFT OUTER JOIN dbo.INV1 T4 ON (T3.DocEntry = T4.DocEntry)
LEFT OUTER JOIN dbo.OVPM T5 ON (T3.ReceiptNum = T5.DocNum)
LEFT OUTER JOIN dbo.VPM1 T6 ON (T5.DocNum = T6.DocNum)
WHERE
T0.CardName = [%0] AND
T0.DocDueDate BETWEEN [%1] AND [%2] AND
(T4.TargetType = -1 OR T4.TargetType IS NULL) AND T1.TargetType <> 19
GROUP BY
T0.DocNum,
T0.DocDueDate,
T0.CardName,
T1.Dscription,
T0.DocTotal,
T2.BaseAbs,
T2.DrawnSum,
T3.DocDate,
T3.DocEntry,
T6.DocNum,
T5.DocDueDate,
T6.CheckNum,
T3.DiscSum
ORDER BY
T0.DocNum,
T3.DocEntry
This for A/R Downpayment Monitoring.
regards,
Clint

Bank Partner Type for Down Payment Request

Dear Expert,
Need help here.
For example, we have 2 banks in a vendor master and each banks assigned with Bank partner type.
When we post MIRO or FB60, system will pop out a screen for Bank Partner Type selection.
But the bank partner type selection screen is not showing when I perform F-47 Down Payment Request.
How can we have the Bank Partner Type screen pop up for selection during F-47?
Any idea on this.
Please help.
Thank you.

Hi,
In T.code OBC4 take your filesd status varinet go to filed status group in that you find the 'payment reanscation' in that you will find the 'Bank Business Partners' keep this files as required filed.to enter bank business partner.
your query can be solved by this settings.
cheers,
Ravindranathareddy
Edited by: Ravindranathareddy on Dec 21, 2011 8:33 AM

Regarding Down Payment against Asset purchase

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
Now the problem is , asset capitalised date is automaticaly come same as down payment date and it is reflecting in asset explorer , T code - AW01N.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
Is there any config setting i am missing.
Please help me out , issue is very critical.
Thanks in advance.
Regards
Anjan

Hi Anjan,
From your below query, I infer that you have created asset PO and made down payment against PO without goods and invoice receipt. Am I right?
Are you following Valuated goods receipt or non valuated goods receipt concept?
Valuated goods receipt: Asset will be debited at the time of goods receipt
Non valuated good receipt: Asset will be debited at the time of invoice receipt
If you follow valuated goods receipt concept, then at the time of making down payment, asset should not be debited (whatever the value date/ capitalization date be). Please refer SAP note number 310368 (valuated goods receipt paragraph) for reference. In that they have clearly mentioned the steps to make down payment against asset PO without debiting to asset and without any error message. You have to make F5 378 message number from error message to warning message and in posting key 29 and 39, you have to supress the asset related fields. If you have done the above settings, then system will not show any error message to update G/L account in AO90 transaction code for the Acquisition: down payments and Down payment clearing - 2nd and 4th field.
Here we are following the valudated goods receipt and initially I faced the same issue and we sorted out after following the steps mentioned in the above sap note number.
Hope this helps. Assign points if useful.
Regards
Dwarak.

Relation between Ap down payment invoice and Ap invoice

Hi sap members
pls help in this scenario what is the query relation for ap down payment invoice and ap invoice solution given vilbe appreciated
regards
Jenny
Edited by: Jennifer Anderson on May 3, 2010 11:02 AM

hi Gordon
can u write a query and send regarding this relation i need fields like
SELECT Distinct T0.[DocNum][Invoice No ], T0.[CardName], T0.[DocTotal], T1.[DocNum][Ap Down Payment No],T1.[CardName], T1.[DocTotal]
FROM OPCH T0 , ODPO T1
WHERE T0.[CardName] = T1.[CardName]
and T0.[DpmAmnt] = T1.[DocTotal]
GROUP BY T0.[DocNum], T0.[CardName], T0.[DocTotal], T1.[DocNum],
T1.[CardName], T1.[DocTotal]
in Ap invoice Query i need Ap down payment Docnum
Regards
Jenny

Down Payments Query

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