Authorization restriction in Funds Management

Hi all,
We have a requirement from the client to restrict budget execution in Funds management.
Business case: A user from a particular organization/agency should be able to transfer funds within his organization and should be restricted from using other agency funds.
We are planning to use authorization groups while defining the FM master data (funds, fund centers, funded programs). Later, we use these authorization groups while creating derived roles (organization/agency specific). So when the user performs activity in FMBB, he will get an authorization error if he tries to use funds that he is not authorized for.
As there could be 1000s of fund centers, maintaining them using authorization groups could be cumbersome.
I would like to know if any of you have implemented security in FM using fund center groups/ hierachy structure instead of using authorization groups.
Appreciate your suggestions and inputs ..
Thanks
Kee

Hi Kee,
I can understand your concerning about the number of funds center but in the authorization roles you will use ONLY the authorization groups not each fund center, so the maintenance will be easier.
You will not maintain each fund center in the rule, but if necessary the creation of a new authorization group or deletion of one. Because the change of one authorization group (which means more or less fund centers) will be done in master data, in the authorization part will be ok already.
The principal object will be F_FICA_FSG which is the authorization group for the funds center, so I am not sure what do you mean about maintenance, because if defined as per the business process, it will not change so much because it will be in the group level not in fund center.
Thinking about your question:
"If we follow an intelligent naming standards for fund centers and determine the hierchacal structure, can we use the fund center/fund names directly in auth objects instead of using authorization groups?"
Create authorization objects with funds center directly not using authorization groups, I did this many times in previous releases (from 3.0F to 4.0B) when I implement PSM-FM and I think that authorization groups will reduce the maintenance in an important way. The most huge maintenance is doing in this way that you are thinking about use funds center directly.
For example, if you have ?.000 funds center grouped in ?00 authorization groups and of course some of the users will have more than one authorization group and one rule will have more than one authorization group right? This will be for sure a number lower than the quantity of funds center.
Be aware that I am focusing only in authorization regarding FMBB like you mentioned in the beginning. This means authorizations to manage budget in the company, nothing else.
Therefore, it will be not so much different roles with authorizations. I am quite sure that your customer will not allow a great number of users to increase/decrease budget. You should consider this too in your analysis.
You will need to create roles in PFCG for your authorizations and of course each role will have a combination of authorization objects (reports, master data, budgeting postings, actual and commitment postings). This is a matrix that needs to be detailed and clarified with the customer needs.
I am not sure if I could help more, kindly inform if I am going in the wrong direction
Best Regards,
Vanessa Barth.

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Funda Management

Hi friends,
Please find the below requirement.
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       is there any way to maitain Authorizations for fund centre, commitment items, period, and %on available amounts.
     Transfer beyond restrictions and thresholds should trigger approval workflow from Finance.
would appreciate your fatest reply
thanks in advance.
Ram.....

Hi Ramu ,
The following link may be useful to u to understand the concept of funds management.
Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility.
Funds management
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FIFM/FIFM.pdf
http://sapsuperusers.com/forums/local_links.php?catid=1&linkid=715
http://ot.bloomu.edu/Documents/SAP/Word%20Docs/New/SAPReportsJan2006.pdf
nagesh

Validation rule in Funds management.

Dear Friends,
We use commitment items to monitor the budgets with overall budget for budget type Payment budget
In some cases, users are posting some adjustment entries to transfer the consumed budget values from one commitment item to another.
Ex:
Original Entry: Expenses incurred 1000, So entry booked with PK40, 123456 (expense GL), amt 1000, and commitment item ABC.
So at a later stage they came to know that they have used a wrong commitment item for the above document.(Correct CI would have been DEF)
So they are posting an adjustment entry like
PK40 GL123456 amt 1000 CI DEF
PK50 GL123456 amt 1000 CI ABC
So when i check the funds management doc for the above doc, FM uses VALUE TYPE 66 to do the transfer postings to commitment items, since these documents are giving wrong impact on my CI overall balances report FMRP_RFFMTO31X - Overall Budget -> Totals Records .
For the debit commitment item, it is not adding that amount in invoice column of above report, but it is comsuming the budget. So there is a mismatch in my total record for the debited commitment item.
For the credti commitment item, it is not deducting that amount in invoice column of above report, but it is increasing the budget. So there is a mismatch in my total record for the credited commitment item.
(Ex: Total budget-invoices-open items = Available budget) This is not happening at all
So i tried to restrict these kind of postings with a validation in FM like
Prerequisite: BPJA_VALID-FIKRS = 'AE69' (AE69 is my FM area)
Check: BPJA_VALID-WRTTP < > '66'
Message: Error message.
And activated the same in SPRO->PSM->FMG->Budgeting and Avl Control (Former Budgeting)->Budgeting (Former Budgeting)->Validation rules->Activate Funds Management Validation----
But still i am able to post those kind of documents.
Is there any other workaround for this restriction or can only be restricted by a validation?
Please corret me if i am wrong in validation condition expressions.
Thanks,
Srinu

Hi,
Actually we are using a Z program, which is copied from standard program as said earlier.
In the z program, we made some conditions to treat value type 66 also as like 54.
Now we are getting our report as expected.
Thanks,
Srinu...

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Hi Peers,
I tried to active Global Funds Management Function(PSM-FM) in IMG. A message "Aktivierung des Haushaltsmanagements ist nicht erlaubt" poped up. And I also only have read access to Active/Deactive Funds Management but SU53 shows authorization check is ok.
What should I do for next? Thanks
Regards,
Eunice

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I am facing the same issue regarding "Read Access Only" to the activation of Funds Management under Actual and Commitment Update/Integration.
I've checked the component activation and found that
1) ES-PS is activated under SPRO
2) IS-PS is checked under BF11, but the checkbox status is greyed, so that it's impossible to change it.
I've tried to delete the IS-PS entry and re-insert it...the action was successful but the issue remained...
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Funds Management Report

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This Standard Report in the Funds Management FMRP_3FMB4004 does not show the Assigned Values & Balance amounts. I have already carried out the reconstruction of budget values. In spite of this, I'm not able to get the values in the column "Assigned Values" & Balance budget Value" in the above report.
Can somebody guide me?
Thanks & regards,
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hi Chandrankant,
You can find it via: SPRO-IMG- Public Sector Management
If you can't see it, you need to ensure that you activated it. The first step is the activation of the SAP R/3 Extension Set in the Implementation Guide. You must have the proper authorization to maintain this table (cross-client maintenance).
SPRO-IMG- Activate SAP ECC Extensions
In this table, make sure the flag IS-PS is active. Without this setting, you will not see the PSM menus or Customizing trees.
In case you do not see the menu or IMG path for Public Sector Management after the activation, please check in transaction SCPR20,
in SCPR20 you have to choose EA-PS-IMG and then to activate it (button 'Activate BC set' on the panel or F7). Then check IMG and if no impact, then check for the error messages in SCPR20:
select Goto - BC-Set - Activation logs
Customizing
In FM Customizng under
In the relevant step in the Funds Management IMG.
Define Account Assignment Derivation
Master Data ® Allocations to Account Assignments from other Components ® Define Account Assignment Derivation
Define Account Assignment Derivation
Assign Update Profile to FM Area
Actual and Commitment Update/Integration ® General Settings ® Assign Update Profile to FM Area
Assign Update Profile to FM Area
Define number ranges for actual transactions
Actual and Commitment Update/Integration ® Basic Settings ® FM Line Items ® Define Number Ranges for Actual Transactions
Define Number Ranges for Actual Transactions
Assign FM Area Number Range
Actual and Commitment Update/Integration ® Basic Settings ® FM Line item ® Assign Number Range to FM Area
Assign FM Area Number Range
Activate Funds Management
Actual and Commitment Update/Integration ® Activate/Deactivate Funds Management
Activate/Deactivate Funds Management
Application
In the Funds Management documentation, under:
Specify a complete FM account assignment when posting
● by deriving from allocations of account assignment elements
● or by manual entry
Account Assignment Derivation
Pls see the belwo link
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FIFM/FIFM.pdf
Regards
Assign the pioints....
Ranjit

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We are not able to find the correct datasource for Budget (Vs) Actual in Funds Management in R/3. We have activated most of the existing datasources and checked but could not find any data for the Value Type 'Actual'. Where can we find this?
Thanks

Hi,
Look at this datasource
0PU_IS_PS_44 Fund Assigned and Fund Consumed - R/3 Table FMAVCT
Did you check
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This note you gave did not ring a bell for me
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Message was edited by: Raj M

Hi Raj,
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|Funds Management - relating to PR/PO

I am getting another error in Funds Management:
Posting date must be used for update of value type 000100 update profile 50
Message no. FI_E008
Diagnosis
FM areas with assignment to the update profile must have all their value types defined as 'posting date' on the ledger level when activating to period-based encumbrance tracking (PBET) on the ledger level.
Procedure
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Hi,
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In case of cutover, we are using following link to update FM account assignment in open PR/PO.
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and
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Hi,
Firstly, after you convert the open commitments, you'll need to run FMAVCREINIT to reconstruct AVC. FMRP_RW_BUDCON will then reflect the converted commitments.
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Regards,
Ming

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alex ice wrote:
Hi, 1 change FC in AS02 to dummy if it applicable.
> 2 Check note 618269 it applicable.
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Hi Alex, how are u!?
I've got the same issue than Harsh Vaidya in my system ...
Ive already read this notes: [618269|https://service.sap.com/sap/support/notes/618269] (no apply to me, because Joint Venture Accounting isn't active), [844262|https://service.sap.com/sap/support/notes/844262], [1473357|https://service.sap.com/sap/support/notes/1473357], [446029|https://service.sap.com/sap/support/notes/446029] and [440396|https://service.sap.com/sap/support/notes/440396]
All very interesting notes :P
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I try to TRACE from FMDERIVE too, but when I go to KO88, FMDERIVE's trace doesn't track anything.
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PSM-FM-Reversal of funds management document after change in acc.assignment

Good day we recently went live with a component of Funds Management i.e. Availability Control on Cost centers and cost elements. We update BCS with the plan values and actual/commitment items in Finance/CO. We do our planning in CO.
The solution is working reasonably well but we have encountered a problem for which we are unable to find a solution. The problem is best illustrated with an example;
1. Create purchase requisition with Account Assignment Category "K" = Cost Center with transaction ME51N
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3. Purchase Req. is released with a release strategy (transaction ME54N)
4. After purchase requisition release the account assignment for the cost element is changed by the user. This occurs sometimes during the execution of the business process.
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Best Regards
Mike Olwagen
Manager SAP Solution Support
City Power (JHB) (Pty) Ltd

Hi Mike, nice to meet you.
I think u should do an entire test with TRACE on, and u will find the problem, and how to fix it (at FMDERIVE of course).
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Regards,
Osvaldo.

Authorization restriction in Funds Management

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