Automatic BP reconciliation 2005A PL42

When utilising the automatic or manual BP reconciliation function for a particular BP with approx 60 transactions, the reconciliation balances - BUT SAP will not reconcile the transactions in one go - with a warning that the reconciliation does not balance. If a hand full of transactions are selected at a time, each reconciliation will be successful.
The reconciliation includes AR invoices, AR credit notes and incoming payments.
Please assist.

HI Lisa,
There can be various reasons for this error, the way the customer has worked with decimal places in thepast might be one.
Either way I would recommend an upgrade to version 2007 where the reconciliation functionality is greatly enhanced and also simplified.
Please check the note 1051038.
Hope it helps,
Jesper

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Automatic bank reconciliation with Electronic bank statement

Deal All,
As mentioned in the subject of this mail, this is to request for your inputs to advice the configuration steps with process for Configuration of Electronic Bank Statment in R3 to eneble the user for automatic bank reconciliation with clearing customer/vendor open items.Please send confi doc.
Request you to provide documentation if possible along with your valuble advices.
cvs

Hi
I implemented the EBS in my company 4 month ago and here are some advises on the problems i experienced in the setup process. As for the setup process it is straightforward just read the manual at help.sap.com.
We used the MT940 format for importing bank statements from our bank.
The first thing i would advice you to do is make a list of all the possible transactions that are to be handled by the EBS application.
Then make estimation of how many payments that are recieved in constant structured way which the EBS can handle. (invoice number in the text)
The people in our accounting department complained alot about the output format in the EBS not being userfreindly compared to the advises they recieved in e-mail form from the bank so if not the bulk of your payments can be processed automatically it might not be worth the trouble to implement it. (i still think they uses the the email to postprocess the transactions that was not automatically cleraed)
Make sure you havent got any other applications handling some of the transactions that are contained in the bank statement because this wont work. eg. we had a program automatically placing fx trades on customer and bank account which meant that when we recieved the fx trade on the statement it was already placed and therefore had to be placed on a interims account for later reversal.
We get alot of bankcharges on our payments and we set up the EBS to place them automatically on a bankcharge account if the difference between the recieved amount on the invoice was less that 30 dollars.(we just assume that a difference is a bank charge) This means that a customer if he wants to always can pay x dollars under the invoice amount because it will be automatically processed and therefore go unnoticed.
Establish a contact in your bank who knows how their MT940 format has been structured.
Then contact your bank and get them to provide some test statements of old bank statements.
Make sure that you are not the first customer for using the MT940 format or else you will end up being ginny pig for the banks possible mistakes.
As i learned the way banks interpret the MT940 format guidelines can varry quite alot eg. the ocmt field our bank interpreted as the original payed amount in its original currency. SAP inprets this field as the recieved amount in its original currency and therefore it always try to clear the OCMT amount if availleble which meant it always tried to clear the original amount even though there had been taken som bankcharges underways.
I also found out that our bank didnt really bother to specify the type of transaction (interest, fx contract, bank charges, check and so on) which meant we only had two external transaction codes availleble s103 for incomming payments and ntrf for outgoing payments. This gave alot of trouble as i had to identify the type of transaction through seach algorithms.
Our bank also had trouble creating the MT940 file because it has a limited number of characters availleble which meant in the initial file that it only gave the first x characters of each line and then left out the rest. This meant that the text was broken into alot of pieces and you hardly ever had a complete invoice number to clear on. We had the bank altering their format so they now leave out text at the end of the transaction instead.
In the implementation process we experienced that the EBS application created a payment advice each time the amount of the payment didnt match the invoice in the system. We implemented a note from service.sap which disabled this and just assigned the difference to a bankcharge account.
I dont know if you can use these advices but just felt i would try to warn you about the potential problems that i experienced in the process. .
If you have concrete questions to the EBS setup feel free to contact me and i will see if i can help you.

Automate Account Reconciliations

Is Cash Management the module to use to automate account reconciliations?
Does the feature include reconciliation of accounts other than bank accounts, produce account logs, reference who is reconciling, handle 90+ day items etc?

Hi,
Thanks for the reply.
Currently we are doing Account assignment Manually in cProjects.
Our requirment is to make this process of Account assignment Automatic in cProjects.
(In cProjects, we are using Accounting Tab in cProjects to assign a WBS Element at the top level of the project.)
1 ) Is there a standard FM, method to add this assignment.
2) Can this be possible with the help of following Class :
cl_dpr_fin_gecco_iaom_services=>replicate2 ??
If yes- How can we use this Class and Method ( It would be great if you provide me a sample code).
Waiting for your reply.
Thanks

Semi Automatic GL Reconciliation has no recommendations.

Hi
I am trying to reconcile a GL account. When I select the Semi Automatic method and double click and amount (that has a matching entry on the other side) there are no recommendations.
I have the settings
Amount> High
Posting Date> Medium
Ref 1 > Low
Thank you in advance for your help
Henry

Hi Henry,
Semi Automatic GL Reconciliation gives you half control. You need to play with criteria to find want recommendations could be realized based on you criteria selected. If you only need match Amount, select this setting only.
Thanks,
Gordon

Automatic Bank Reconciliation not Happening

As per the Cheque Collection Report from the bank, I am uploading the data onto SAP by using a BDC. This BDC is passing the entries in SAP as
Incoming Cheque Clearing A/C      Dr.
Customer A/C                              Cr.
Now for reconciliaition purpose, I am uploading the Multicash Statement by using transaction code FF_5. As per the configuration done, the entries posted in SAP are
Main Bank A/C                            Dr.
Incoming Cheque Clearing A/C      Cr.
I am capturing the Cheque no. in the Reference Field and Deposit Slip No. in the Document Header Text Field while running the BDC in Step 1. The Multicash file also has the right Cheque No. in the appropriate field which I am uploading in the Step 2. I have maintained the Interpretation Algorithm as Standard (001) in my configuration settings at the right place. Despite doing all the necessary configurations, the entries are not knocking off automatically after uploading the Multicash Statement.
What might be the reason for the entries not getting automatically cleared??
Regards
Diwaker Sharma

Adarsh,
Keep this SAP Notes handy always this solves all the backup related things.
1585981   SYB: Ensuring Recoverability for Sybase ASE
1588316   SYB: Configure automatic database and log backups
1611715   SYB: How to restore a Sybase ASE database server (Windows)
1618817   SYB: How to restore a Sybase ASE database server (UNIX)
Regards
Kiran K Adharapuram

MAnual bank reconciliation to Automatic bank reconciliation.

Hi Sapients,
we are doing BRS manually for all collections and disbursement accounts.
The details of the bank accounts are
1. HDFC - Collection Account
2. Deutsche Bank - Collection Account
3. Standard Chartered Bank - Disbursement Account
Currently it takes lot of time to reconcile manually and now its decided to move from manual to System BRS for better control and time saving.
Is it possible in sap. If So where we have to configure in sap?
Otherwise please provide me the alternatives to manual bank reconciliation.
Regards,
Prasad

Hi,
BRS can be automated in SAP system, you need to configure additionally 3 more steps in addition to the manual BRS configuration steps to avail this funcationality (Electronic Bank Statement)
Path:- Financial Accounting (New) -- Bank Accounting -- Business Transactions -- Payment Transactions -- Electronic Bank Statement -- Make Global Settings for Electronic Bank Statement
1) Create Transaction Type
2) Assign External transaction type to posting rules (Banks generally have there own codes for various transactions)
3) Assign Bank Accounts to transaction types
The Various formats that are available for Bank Statements can be found in T. Code FF_5, in Elect. bank statement format field.
Regards

Automatic or electronic reconciliation with customers

Hi,
Is there any program(or any way) that we can make automatic/electronic reconciliation with our customers who also use SAP ? (Our version is ECC6.0)
Best regards.
Ebru

Hi,
Sorry for the delayed reply.
Request you to send me the documentation to chgopigmail.com
Thank you
Gopi

Automatic GL Entry Reconciliation when there's no reference entered?

I am investigating Automatic Entry Reconciliation functionality, which is a part of Common Country Features.
In Oracle Financials Common Country Features User Guide, p.78. it says:
General Ledger Automatic Reconciliation Report
General Ledger can only perform automatic reconciliation for transactions that
have:
■ Matching balancing segments
■ Matching account segments
■ Matching reconciliation references if you enter No for the Null References
parameter, or blank reconciliation references if you enter Yes for the Null
References parameter
Does somebody know what is the logic when automatic reconciliation is run for journal entries without reference (reference is NULL).
I have tried to run Automatic Reconciliation on EMEA Sandbox 11.5.10.2 Vision Instance (http://i3dl143e.idc.oracle.com:8007/) with 'French GL Localizations' responsibility, but concurrent is not matching/reconciling anything, althoug unreconciled report is showing unreconciled lines which can be reconciled.
It is showing the same if I try to reconcile lines with reference entered.

Hi Henry,
Semi Automatic GL Reconciliation gives you half control. You need to play with criteria to find want recommendations could be realized based on you criteria selected. If you only need match Amount, select this setting only.
Thanks,
Gordon

Data reconciliation

BI Experts - I am using BI as my data repository to move data from R/3 to BPC. Any suggestions on what I need to look out for? Thanks.

Purpose
An important aspect in ensuring the quality of data in BI is the consistency of the data. As a data warehouse, BI integrates and transforms data and stores it so that it is made available for analysis and interpretation. The consistency of the data between the various process steps has to be ensured. Data reconciliation for DataSources allows you to ensure the consistency of data that has been loaded into BI and is available and used productively there. You use the scenarios that are described below to validate the loaded data. Data reconciliation is based on a comparison of the data loaded into BI and the application data in the source system. You can access the data in the source system directly to perform this comparison.
The term productive DataSource is used for DataSources that are used for data transfer in the productive operation of BI. The term data reconciliation DataSource is used for DataSources that are used as a reference for accessing the application data in the source directly and therefore allow you to draw comparisons to the source data.
You can use the process for transaction data. Limitations apply when you use the process for master data because, in this case, you cannot total key figures, for example.
Model
The following graphic shows the data model for reconciling application data and loaded data:
The productive DataSource uses data transfer to deliver the data that is to be validated to BI. The transformation connects the DataSource fields with the InfoObject of a DataStore object that has been created for data reconciliation, by means of a direct assignment. The data reconciliation DataSource allows a VirtualProvider direct access to the application data. In a MultiProvider, the data from the DataStore object is combined with the data that has been read directly. In a query that is defined on the basis of a MultiProvider, the loaded data can be compared with the application data in the source system.
In order to automate data reconciliation, we recommend that you define exceptions in the query that proactively signal that differences exist between the productive data in BI and the reconciliation data in the source. You can use information broadcasting to distribute the results of data reconciliation by email, for example.
Edited by: prem casanova on Oct 21, 2008 11:15 AM

Manual Bank reconciliation Statement

hi experts,
In my client site I am configuring Manual bank reconciliation statement where I found the bank main account was cofigured as a clearing account(open item management activated) and manually data are posted .
My question If I upload a bank statement in transaction code FF67 and post it, will the system throw an error because the main bank account was configured as a clearing account?
plz help me out.
With regards,
Sudipto

Hi!
Configuration Document in Development 200 for Automatic Bank Reconciliation Process.
1. Define Posting Rules :
Path : SPRO u2013 Financial Accounting (New) u2013 Bank Accounting u2013 Business Transactions u2013 Payment Transactions u2013 Manual Bank Statement u2013 Define Posting Keys and Posting Rules for Manual Bank Statement u2013 Define Posting Rules.
In this Posting Rules need to be changed to 1-Post to G/L account from u20185-Clear credit G/L actu2019 and u20184-Clear debit G/L acctu2019.
2. Maintain Variants for Bank Statements :
In this we define variants for Manual Bank Statements as required and then this variant is attached in FF67.
Path : SPRO u2013 Financial Accounting (New) u2013 Bank Accounting u2013 Business Transactions u2013 Payment Transactions u2013 Manual Bank Statement u2013 Define Variants for Manual Bank Statements.
3. Additional Rules for Automatic Clearing :
For clearing bank accounts we need to maintain clearing rules.
Path: SPRO u2013 Financial Accounting (New) u2013 General Ledger Accounting (New) u2013 Business Transactions u2013 Open Item Clearing u2013 Prepare Automatic clearing.
regards,
Rup

What is the criteria for Auto reconciliation

Hi,
My system version is 2007A pl46.
I wonder if anyone please tell me how the system does automatic internal reconciliation.
I know there are a few matching rules that I can choose to use, such as ref, dates.
I want to skip all these, as they are not quite relevant, then I suppose "the amount" would be the only one for matching.
Because we have a few transactions with the same amount (with different date/time, doc number), how would the system do it?
Say,
There are GRNs coming in and AP invoices raised againt them.
The majority of documents have been linked properly as base/target document, but there might be some without linkage.
When doing reconciliation for the GRN clearing account, would the system possibly mix up the documents?
Thank you
Edited by: Y on May 12, 2009 6:12 PM

hi,
When u book AP invoice for 1000$,do payment for 1000$,selecting particular ap invoice,
then system automatically reconcilles with ap invoice,balance due will be updated.
If u make advance payment without invoice then it should be manually reconcilled with
any of ap invoices.
For more detailed information,Check this link for reconcillation process
Re: New Reconscilliation Process
There is no reoncilation for GRNI because when u do good receipt po GRNI clearing a/c gets
credited & material a/c debited,when u create ap invoice based on grpo,vendor a/c credited,
grni clearing a/c get debited,passing balance to vendor.
Open Good receipt PO's will show credit balance.
Jeyakanthan

FI- Reconciliation ledger

Hi,
I would like to know what is meant by Reconciliation Ledger and How we can create Reconciliation Ledger in the SAP - Retail

Hi Ravi,
You can use reconciliation postings to transfer cross-company code; cross-business area or cross-functional area postings made in CO that are relevant to FI, and to automatically create reconciliation postings there. You can make these reconciliation ledger postings at any time
In the information system, you can compare the account balances between CO and FI for a particular period using reconciliation reports. In these reports, the system displays a difference for a reconciliation posting made outside of the period. The cost flow overview report is more suitable for checking reconciliation between CO and FI. To ensure that all reconciliation postings are transferred, you should only execute reconciliation at period-end, after closing all CO postings. If you execute reconciliation more than once, the SAP R/3 System only updates difference values since the last reconciliation run.
You can give me your personal Id, I can send you the documentation on step by step to be done in Reconciliation ledger.
Regards
Sridhar

FI Reconciliation SAPF180A

dear friends ,
My requirement was to work with Reconciliation with balance sheet adjustment in FI . if i run this program SAPF180A it will full fill .
Can any one help me how to work with thais program .
Regards
Reddy

Hi Ravi,
You can use reconciliation postings to transfer cross-company code; cross-business area or cross-functional area postings made in CO that are relevant to FI, and to automatically create reconciliation postings there. You can make these reconciliation ledger postings at any time
In the information system, you can compare the account balances between CO and FI for a particular period using reconciliation reports. In these reports, the system displays a difference for a reconciliation posting made outside of the period. The cost flow overview report is more suitable for checking reconciliation between CO and FI. To ensure that all reconciliation postings are transferred, you should only execute reconciliation at period-end, after closing all CO postings. If you execute reconciliation more than once, the SAP R/3 System only updates difference values since the last reconciliation run.
You can give me your personal Id, I can send you the documentation on step by step to be done in Reconciliation ledger.
Regards
Sridhar

Difference between Posting Type 4 and 7 in EBS

Hi,
A basic question in EBS. While configuring EBS Posting Rule I find the Posting Type 4 and 7. I want to know what is the difference between them.
My Senerio is that I want to upload the EBS for Outgoing Payment and also want to Clear the GL account. The Process is first the Invoice is raised to the Vendor and then F110 is used to pay the vendor and then EBS is run to clear the Bank Clearing Account and update the Main Bank Balance.
Regards,
Nikhil

Hi,
Thanks for your reply. I need one clarification on your point "the system determined the posting key for clearing from the clearing configuration."
Our initial entry in the current situation is as follows:
Expenses A/c .... Dr.
   Vendor A/c .....Cr.
Through F110 we make the payment to vendor and vendor open line item gets cleared.
Vendor A/c ...... Dr
   Bank Outgoing Clearing A/c..... Cr
When uploading Bank Statement the following entry is passed:
Bank Outgoing Clearing A/c ... Dr
   Main an A/c ...... Cr
Since the bank clearing account remains open and does not get cleared in the above entries, can it be cleared through automatic Bank reconciliation?
If yes then what will be the EBS configuration for the same. Or we need to clear the Bank Clearing open items by F.13 T_Code.
Thanks and regards

Payment on Account in Incoming/Outgoing Payments

Please tell me what is the purpose of Payment on Account in Incoming/Outgoing Payments forms and also in what all combinations I can use this feature.

Hello,
Basically it is used to accept the payment not based on certain invoice (open invoices) if you tick the field (tick box field). You must manually reconcile the payment to the invoices using automatic internal reconciliation or link invoice to payment feature that is available in banking module --> bank statements and reconciliations --> link invoices to payment. If you use the reconciliation option, you will also must create balancing journal before reconcile the transaction (i.e. open transaction in debit and credit side reconciliation balancing journal).
let me know if you need further explanation.
Rgds,

Automatic BP reconciliation 2005A PL42

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