Availability Control e-mail in Project Systems

Hi,
We have set up availability control and maintained all the necessary tables in order to activate this.
We are generating e-mails in Microsoft Outlook which is great, however I have been asked if we can change the content of the e-mail?
The current layout is as follows:-
Controlling posting 13224907
Budget was exceeded by 1,100.00 GBP in document item
001 WBS element B/000003-PREP-B .
I want to be able to change this and add additional text.

Hi
How you are sending message from SAP to outlook, using autoforward option?
If yes then remove the autoforward option from SBWP t.code. Once you receive the message from SAP system (Budget exceeded), copy the message and create the new message and send to the required user.
Thanks
S.murali

Similar Messages

  • Change mailform for Availability Control e-mail in Project Systems

    Hi Experts,
    We have set up availability control and maintained all the necessary tables in order to activate this.
    We are also auto forwarding this emails to outlook using SO36.
    Presently , mail content is as follows :
    Controlling posting 100007807
    The assigned funds are 807.22 INR less than budget in document item
    001 WBS element GSC-15-006-1-1-1-1 .
    I want to change content of this mail.
    how can i do this ?
    Thanks

    Hi
    How you are sending message from SAP to outlook, using autoforward option?
    If yes then remove the autoforward option from SBWP t.code. Once you receive the message from SAP system (Budget exceeded), copy the message and create the new message and send to the required user.
    Thanks
    S.murali

  • Availability control e-mail content

    Hi,
    Where can I change the content of the e-mail that gets sent when the Budget is exceeded on a WBS element?

    it will be a development - there is nothing standard
    check exits mentioned in OSS note 429793

  • Internal Order Budget - Availability Control

    I have done the budget profile, entered the budget figures, created internal order budget with the required profile.  However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions.  I tried to run the activate availability control again.  But the system gives a message that availability control is not activated.  Why this is happening ?  Where can I see the availability control is activated for this Internal order ?

    Hi
    1. Check if your order is released
    2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
    3. Hope you have defined tolerance limits against the combination of contr area and budget profile
    Regards
    Ajay M

  • Availability control with action 2 "Mail to project manager"

    Dear all,
    i was asked to implement the budget availabilty control with action 2 "mail to project manager".
    how can the managers receive the mails in the SAP when the budget is exceeded?
    can someone explain the config in detail?
    thank you very much.
    i have no idea how to achieve it ?
    thank you all.
    Judy
    09-06-01

    Hi
    This is possible with business work place ( SBWP)
    To achive this you need to do some settings
    1.OPS6 - Created Person responsible ( in that enter your SAP ID as office user)
    2.CJ20N - Maintained person responsible in Projects (WBS Elements)( the same you created in previous step)
    So whenever you are getting error message or warning message it will goto your business work place.
    3.Business Work Place - Maintained you manager email address for auto forward function
    In order to do that select the menu path settings -->office settings -->automatic forwarding
    Click create button
    Enter your manager mail address in forward to field and select U-->Inetrnet address and enter the time period.
    after this above settings ask your basis consultant to check the mail sending related settings in SCOT t code.
    If you carry out all the above steps the mail automatically reach your manager mail box.
    Please check and replay back
    Thanks
    S.Murali

  • Warning Messages related to Reconstruct Availability Control for Project

    Hi Gurus,
    In Transaction IM52 - Change Original Budget for Investment Management Program, after changing the Budget Values of Investment Management Position and when we check the transaction for error, we get Warning Messages, the warning message is as follows:
    You Must reconstruct the availability control for Project P.000XXX.
    We tried to reconstruct the Availability Control in Transaction CJBN and again checked for errors in IM52, then also we get Warning Messages.
    As these are only Warning Messages we can ignore and save the modified budget values for the Investment Management Program.  But we want to know whey these Warning Messages are keep on cropping up inspite of reconstructing the Availability Control for Project.
    You inputs on this will help us immensly.
    Thanks,
    KRN

    hi KRN!
    I am also facing the same issue.
    Even if i am having enough budget, while making a PO, the system says " Budget exceeded".
    i could processs the PO, after performing CJBW (deactivate), CJEN (refresh) and then performing CJBV ( activate availabilty control) for that project.
    This is repeating everytime i make a PO. is there any permanent solution?
    Even after performing all the above, if i check in IM52, and check for budgets (perform from menu), the error is " You Must reconstruct the availability control for Project P.000XXX"

  • Project System Budget Control against Material Reservation

    hi all
    I need to control project system budget to stop/control creation of material reservation if budget is exceeded. I know that standard SAP PS budget availability control configuration could not handle material reservation.
    Will SAP Funds Management do the trick? any insight is greatly appreciated.
    Thansk,
    Tony

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • Question about project plan value and  availability control

    dear expert:
    I had built a project, and with CJ30, Allocated budget is 10000, in one of  WBS element.
    I created  a network and internal activities,
    when I  assiged a material component (Res + PR) and system can be saved even if the total plan cost value is crossing the budget value.(There is no PR created, now. )
    But, Budget checking is showing error message that budget is exceeded when I created any external service activity and crossing the budget value.(There is also no PR created, now. )
    My question is: what is the difference of the two plan value? Why one is relevant to the budget,and the other is not?
    Note:1) the tolerance limit with ++ (all activity groups), usage say 100% & action 3 (error) to the budget profile. The budget prifile is considered with only overall budget.
    2)In tables COSP, "value types" are all 01 (plan), but VRGNG field values ​​are different, components plan is: KPPE
    Service activities are: KPPP
    3)in CJ30 u2013 Extras>> Availability Control>> Analysis. I could see the following in red colour, these values system not considering into account.
    Entries in this color make no contribution to the assigned value!
    V: Value type not relevant ( Act./Plan/Stat.Act./Stat.Plan/Commt)
    D: Delivery
    S: Settlement to object with no budget control
    R: Revenue cost element
    C: Cost element is exempt cost element
    M: Minimum from actual + commitment and plan per order value update
    P: Plan value is not on apportioned order / network
    B: Plan Costing Single Position
    S: Funds Commitment in Balance
    Following is for material
    COSP 2011 01 8001110100     0000000200 KPPE D RMB             200,000.00  RMB   B
    Following is for service
    COSP 2011 01 8001110400  KPPP D RMB                                10.00  RMB
    regard
    mao jian

    Hi,
    Its not per item category. If  N or L sytem will check the budget if in your system if proper GL's are maintained in OBYC settings BSX and GBB > VBR nad cost elelemtns are created for them. for this you have to cosult with your MM / CO consultant.
    PS is highly inteergratd with CO and all values are updated per cost elements. If values are not updated in cost elements then budget chek wil not happen.
    In you case for material values may be updated in cost elements due to improper OBYC setting so budget check was not done.
    Chekc your OBYC setting and try to create material PR system will check for the budget.
    Check and confirm.
    regards,

  • Mozilla quits when I login to Yahoo Mail. I read on a forum that I need to delete npYstate.dll from Yahoo/Shared directory. This .dll is not available in that folder on my system. Strange???

    I read in one of the forums that I need to delete the npYstate.dll file from the Yahoo/Shared directory but this file is not available in this directory on my system. Mozilla still continues to quit when I log in to Yahoo mail.......
    == URL of affected sites ==
    http://www.mail.yahoo.com

    Yup, it just copies all the information on that page to your Windows clipboard, for you to paste anywhere (email, text file, etc.).
    http://en.wikipedia.org/wiki/Clipboard_%28software%29

  • Project System Controlling BW Report help

    hi experts,
    A Project System - Controlling. Analysis can be made on a vide range of Projects Attributes. The analysis can be done on Amount and Quantities.
    Can you please provide me the Standard Business content data sources and info providers for the above requirement.
    Any inputs plz.
    regards
    venuscm
    Edited by: venugopal vadlamudi on Oct 19, 2010 8:31 AM

    Hi Venu,
    The standard extractors for PS data are 0CO_OM_WBS_* and 0CO_OM_NWA_* series of datasources. You can look up these DSs on SAP Library and use whichever suit you. Be advised though that many of these DSs deliver overlapping data. You will have to set the filters in the InfoPackages very carefully to make sure that you only get one set of data from a single DataSource.
    For example there would be a DS that would bring in 'All Costs' and another that would bring in 'Planned costs and revenues'. If you use both of these datasources, there will be an overlap for 'Plan costs' since both would bring in this data. You will have to set the filter on 'Value Type' in either of the DS to restrict plan costs to only one of them

  • Project Availability Control

    Hi,
    I would like to confirm if availability control / check happens only at actual posting level or also during commitments and other trigger points?  Please also advise where to set the proj availability control for different trigger points.
    Vivian

    SAP as provided different business transaction groups to control budget at different levels (PR,PO, FI Postings etc).
    Please refer Note :628978
    Glimpse of the note:
    Business transactions are assigned to a business transaction group in the availability control. You can define tolerance limits for each budget profile for the availability control actions in the various business transaction groups. It is not clear which business transactions belong to the individual business transaction groups of the active availability control.
    Business transaction group 00 (Purchase requisition)
    Business transaction group 01 (Purchase order)
    Business transaction group 03 (Goods movement)
    Business transaction group 04 (Financial accounting document)
    etc.
    Venkat

  • Controlling Config for Project System

    Hai,
    I have Scenario where in project is triggered when sales order is created using a planning startagy 85(Assembly processing with network/project). for this scenario can anyone guide what are all configuration settings to be done in the controlling module for the project settlement.
    govind.

    hello,
    u r talking about MRP run ie make to order when sales order is created then process starts with production order which is to be converted to plan order by using t.code md02 and md04.
    At each stage u have to maintain actual data and plan data.
    u need to configure controlling related to production run process.
    hope this may helpful to u.

  • Exempted cost element not working for budget availability control

    Hi,
    I have configure the exempted cost element in our sandbox client. In the SAP IMG menu Project System -> Costs ->Budget-> Specify exempted cost element I maintain the following entry.
    COAr      cost element        Origin Group
    0200         433010                     *
    Then in the material master of a material I maintain the origin group in costing 1 view as 001. Then I do a material issue against the network of a WBS in MB1A tr code mvt type 281 and post the cost to the cost element 433010. As per the exempted cost element logic this should not affect the budget availability since the cost element 433010 is define as an exempted cost element. But the system shows actual incurrence for this transaction and reduce that must amount from the budget. I check this is the S_ALR_87013558 report. To re-ensure I do the Project Info database rebuilt in CJEN tr code then activate the availability control in CJBN but this is of no use. The S_ALR_87013558 still shows the budget available as total budget minus the cost incurred in the cost element 433010 in the above transaction.
    Please let me know if anybody has configured the exempted cost element in their client and have resolve this issue.
    Thanks and regards'
    Preetam

    Hi,
    This is a std SAP Functionality and system should exempt the costs for the cost element maintained in the Configuration for that Controlling Area.
    Muzamil

  • Purchase Requisition Committment and Availability Control

    Hi,
    We are using availability control based on usage 1 i.e. during the budget allocation/release, the availability control gets activated.
    Now i have poject structure where a user have already created PR i.e. committment of 10000 USD and whereas i got an budget of 5000 USD. So when i go in CJ30 and CJ32, then system is not allowing me to release the budget as the existing committment is greater than the budget.
    My question is that do this PR committment is to be considered as Real comittment. My understading is that if there is no budget then the committment of any type should not be allowed at first instance. How generally it works?
    Thanks in advance

    My understading is that if there is no budget then the committment of any type should not be allowed at first instance.
    Rajesh, Not everybody will use the budgeting functionality for Project, So it is not forbidden in Std. SAP design. But, if you want to forbid posting of committment cost or actual cost before budgeting, then read these notes
    Note 599813 - Availability control before budgeting
    Note 602588 - Availability control before budgeting
    Follow the suggestions mentioned in the note.
    Is there anything by which we can avoid the committment creation by using the user status on WBS element (even though the commitment is created at activity, it gets rolled up to the parent WBS)?
    As Gokul mentioned, you can restrict creation of PR on WBSE by User Status, but you cannot restrict rolling up of Commitment cost from activity to WBSE by any user status.
    Edited by: Ahmed Rifaee on Aug 13, 2010 3:22 PM

  • Budget error in Project system

    Hi All,
    My overall budget is 100000 the project is been planned on the overall basis and not on annual basis
    my assigned value in tcode Cj30 is 98000 so i have only 2000 remaining But in information system tcode s_alr_87013558 it is showing me that mine assigned value is only 70000 and remaining is 30000 but however i could not make any purchase req or any services activity even though i have 30000.
    What is this Assigned Values is there any report for me to see this assigned values.
    The solution which i did is in tcode cjbw i have deactivated the availability control for the project. Now the 30000 which was available it is absorbing and my problem is now solved but now this available budget is also going in minus values how can i stop this.
    How Again can i Reactivate the availability control. In my budget profile (OPS9) i have put availability control status as 1 (activate at the time of budget allocation)
    ASSURED OF REWARD POINTS IF FIND USEFUL.
    Regards,
    Abraham

    Hi Vasudevan,
    I had checked the report cje3 ie as same as s_alr_87013558 so already i had menrtionred tht the assigned value fig in this reopport is totally differnt from that of cj30
    Even how can you create an purchase order on wbs element without entering the specification in project builder ie from where we can get the requistion and if requistion is not needed how can we directly create an purchase order without an requistion can u explain in details
    Second thing for this problem i had deactivated the availability Control by code cjbw now i am facing problem for again to activate it i had tried T code CJBN and CJBV
    Regards,
    Abraham.S

Maybe you are looking for