Balance Amount in GR/IR clearing account in the partial GRed

Dear All,
I have 21 Ea in the PO and I set Delivery completed indicator after doing GR for 10 Quantity.
How do I remove the balance amount for balance 10 qty sitting in GR/IR Clearing account. Shall I do it from MM Side or need to be cleared from FI side.
Please suggest me a solution.
Thanks and Regards,
Muthuraman.K

HI,
Balance qty in GR/IR clering account sits after doing GR and the same will be nullified in Invoice verification.
do the MIRO for 10 recieved qty.
ticking for delvery completed iss onlyfor tatastical purpose.if u want to short close the PO then reduce the qty to recieved qty.
regards,
sujit

Similar Messages

Difference in Cumulative balance amount of ERP and BW query report

Hi all,
We have a report to display the Cumulative balance amount based on G/L account.
The issue we are facing here is, when we check a May month's cumulative balance in ERP side ( using Transaction code FAGLB03 by giving G/L account number, Company code and Year as 2010) we are getting 1000 EUR, and the May month's Balance is 300 EUR.
When we run our Qury report in BW side for the same conditions( same G/L account, Key due date as 31.05.2010 and same Company code) we are getting the Cumulative Balance as only 900 EUR. we are missing some 100 EUR in our report for our Cumulative balance. But,When I check the Cube on which our Query report runs, I could get the May month's balance as 300 EUR.
Kindly help me to rectify this issue.
Thanks.
Regards,
Jayaprakash J

Hi,
Check is there any restrictions are there . the data must be displayes if the data is there in infocube.
Regards
sivaraju

Unable to view entries in FAGLL03 for Zero Balance Clearing Account

Hi experts,
We are facing a unique problem. We are not able to view the line items of the Zero Balance clearing account. The master data of the G/L has been activated for line items but still the display of the items is not happening. I am getting the foll message:
Account 19900000, company code 1100 is clearing account
Message no. MSITEM111
Diagnosis
You have stored account 19900000 in company code 1100 as a clearing account. At the same time, you use line item management with this account.
System Response
Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected.
Procedure
Check the Customizing settings or account control. Change the settings so that only automatic postings without line items can be made to the account, or select a different account as the clearing account.
Regards,
Sateesh

Hi
In splitting case you need not the give the line item display tab for Zero Balance Clearing Account.
Just remove that line item display in FS00 for Zero Balance account. You could be able to see the entries in FAGLL03
Regards
Sandeep

Gr/ir clearing account difference

i what cases gr/ir clearing account from migo can be differ from gr/ir clearing account from miro.
suppose at the time of migo gr/ ir clearing account credited with 100 rs then at the time of miro can it be debited with 80 or 120? i
f it can then plz tell me the cases.

Hi
The system makes postings to GR/IR clearing accounts at the time of goods receipt. If, for example, the delivered quantity for a purchase order item is not equal to the invoiced quantity, there is a balance on the GR/IR clearing account.
The person responsible for account maintenance lists the purchase order history with the differences. In order to archive invoice documents, the difference must be cleared. If the balance is not cleared by more goods receipts, return deliveries, invoices, or credit memos, the person responsible for account maintenance has to clear the difference manually.
For GR/IR maintenance refer Tcode-MR11.
MR11 is designed to show the GRs that have not yet been fully invoiced and the invoices that have not yet been fully received.
In any normal business situation there will always be some invoices for items that have not yet been received and some receipts that have not yet been invoiced. But MR11 is designed to be used to clear the OLD ones that are probably NEVER going to be completed.
So you would run MR11 with a date in the past (a few months old normally) and anything that has still got a balance (either way) could indicate that you will never get these cleared no matter how long you wait.
So you can use this transaction to clear these documents.
The best way to use it is to run it firstly with very small tolerances (value and value percentage) and very old dates. For example any PO older than 6 months that has a balance of less than 10 USD. You would prepare the list intially (without update) and see the proposed effect. If you were happy with this you can then run it in update mode and clear those documents. This will post any outstanding values correctly and close down the PO.
For example if you had a PO where you had received 99 and the invoice was for 100, the system would increase the stock value of those 99 by 1 to reflect that we paid 100 for those 99 items (and close the PO)
Similarly if you received 100 and were invoiced for 99 the clearing would reduce the stock value by 1
Both examples are affected by the valuation type (Std price or MAP) but the end result is the same.
After running it like this with small differences, the only uncleared items left would be the recent ones, or the "old" ones that have a bigger difference. You can then run MR11 with larger tolerances, view what would happen and either re run the same selection with update instead of list and clear these.
You would eventually finish up with a manageable number of POs that don't balance and the value difference is quite large. You would then have to decide if you want to leave them as they are and wait for the open amount to be invoiced (or GRd), or you can manually clear them by selecting the individual line and then selecting the clear from the menu options.
At the end of this process you should only have POs that are awaiting further postings.
You would also have to financially clear the entries that have been cleared in MR11 but this would be via the normal financial clearing transactions.
reward if helps,
regards
rb

Unable to see line items in segment clearing account

Friends,
Why we are unable to see the line items in intersegment clearing account/zero balance clearing account, eventhough the master is maintained as open item and line item display.

Hi,
I have received the following error message.
Account 1999990, company code xxxx is clearing account
Message no. MSITEM111
Diagnosis
You have stored account 1999990 in company code xxxx as a clearing account. At the same time, you use line item management with this account.
System Response
Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected.
Procedure
Check the Customizing settings or account control. Change the settings so that only automatic postings without line items can be made to the account, or select a different account as the clearing account.

MR11 GR/IR Clearing Account Maintenance

Dear All,
Can anyone help me in understanding GR/IR clearing account maintanence,i do understand in case to nullify any negative balances we go for it, but want to know in details and when we do it for company code what is the impact it does have on accounts.
Thanks and Regards,
Sathya kumar.

Hi Satya,
Please go through the below paragraph , which is Self explanatory for accounting posting while maintaining ( clearing ) the GR /IR balances.
If there is a quantity variance between the goods receipt and the invoice for a purchase order, this results in a balance on the GR/IR clearing account. The system expects an additional goods receipt or an additional invoice to clear this balance. If this is not done, you must clear the GR/IR clearing account manually.
For a material subject to moving average price control, the offsetting entry for clearing the GR/IR clearing account is posted to the stock account (provided that there is sufficient stock coverage for the quantity difference):
If there is a delivery surplus on the GR/IR clearing account, the material was debited with too high a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is credited accordingly.
If there is an invoice surplus on the GR/IR clearing account, the material was debited with too low a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is debited accordingly
If there is insufficient stock coverage for this quantity, only the portion corresponding to the available stock is posted to the stock account. The rest is posted to a price difference account.
For a material subject to standard price control, the offsetting entry to clear the GR/IR clearing account is made to a price difference account. Thus, there are no value changes in the material master record.
Thanks & Regards
Sridhar

How 2 prevent/curb debit balances coming in GR/IR Clearing A/c for a PO?

Hi SAP Gurus,
My client in ECC 6.0 is having a specific requirement to curb the debit balances appearing in GR/IR Clearing Account with respect to a Purchase Order.
The scenario exists as follows:-
1.Goods receipt accounted against PO with movt type-101.
2.The bill passing in SAP will be done for the PO using MIRO.
3. Whenever the goods are to be send back to the vendor, the users are calling the material document posted for goods receipt in MIGO and then reversing the same.Suppose for goods rec'd with Movement Type-101 reversed with 102.The system will post a follow on FI document with reverse entry in finance.
4.This leaves a debit balance in GR/IR Clearing Account for the particular PO.
The users have to sit later to tie up the GR/IR Clearing account at a later point of time.
Is there any validation could be brought up to prevent the system from reversing the material document receipt if there is an invoice open item pending for the PO?
What is the best business practice that SAP suggests for this situation?
Regards
Deepak

Hi
Check the check box at TCode OMBZ for the movement type
Cheers
Srinivas

Consolidation Unit Clearing account for Income / Expenses elimination

Hi,
When companys are leaving the group, where the parent comapany has some income/expenses elimination transactions with the company leaving, there is still balance on the parent company on consolidation unit clearing account with the company leaving the group as partener company.
This shows incorrectely the retained earning for the parent company for posting leve20 when balances on consolidation unit clearing account is not included. Please advise.
We are not unsing COI but we are using Group change functionalities when company leaves the grop.
Furthere, in all auto elimination document type for Balance Sheet Elimination and Income statement elimination, we have assigned same consolidation unit clearing account. Please advise.
Best Regards,
UR

When viewing the results using the standard reporting mode I suspect the balances are okay. Please clarify in detail how the data is being analyzed so we may better assist.

Parallel Ledger APC Values Via A Clearing Account

Hi Folks,
Would appreciate any help you can with this.
Situation :
Fixed Assets is not integrated with Vendor Payables.
Fixed Assets is set up with Real and Delta Depreciation Areas.
When an Invoice is posted in Vendor Payables the offset is to a Fixed Assets Clearing Account - this Document updates the Leading Ledger and all Non Leading Parallel Ledgers with the same amount.
When the amount is posted against the Asset via ABSO the offset is the Fixed Assets Clearing Account.
The problem is :
If there are different APC values between IFRS and Local GAAP this leaves the amount equal to the Delta posting sitting in the clearing account for the Local GAAP Ledger.
Is there any way to change this behaviour or a different process to be followed ?. not sure what can be done with this delta amount left in the Ledger specifc clearing account.
Thanks,
Andrew

HI,
I am not sure if it is helpful but what you can do is to define an asset movement type limited to a valuation area, which allows you to post for example acquisitions only in on valuation area, but not in the other one.
Thus you can post ABSO with one asset movement type for one valuation area (APC-value X) for another valuation area use another movement type and post APC value Y.
Anyway the difference of the APC value (thats not ativated) needs to be posted to an P&L account.
Maybe there are other/better suggestions from other people.
Best regards, Christian

Bank Clearing Account - Open Item Clearing

Dear Friends,
We have maintained the configuration for importing the electronic bank statement and we have tested and found that the entries are getting posted in the Bank Clearing Account. However, we have encountered a major issue, when we perform the automatic payment run, the value date gets updated in the Assignment Feild, whereas the users want this to be updated with the combination of "Document No. + Value Date".
Secondly, when we import the bank statement, in the multicash format, the posted entries in the Bank Clearing Account have the "Document Header Text" field updated in the Assignment Field coloumn, thus making it difficult to do automatic clearing of open items. In these entries also it is desired that the combination of Document No. relating to the item paid thru payment run plus the Value Date should get update so that the open items in debit and credit can be matched and cleared off automatically.
Your help would be highly appreciated in achiveing these objectives.
Regards

Thanks Murali. Another help needed is how can we change the values in Assignment Feild, which is now getting picked up from the Document Header Text? We need the original Docuemnt No. + Value Date to get populated in the Assignemnt Field in the entries posted while importing the electronic bank statement.
Would appreciate your help.
Regards

Separate GR/IR clearing account for non material

HI,
In the business, already an account is being used as GR/IR clearing account (WRX) for non material receipts (Non material means there is no material code exists in the system but at the time of PO a description is updated manually).
There are in all two plants and at present all the non material values are getting posted to the same GI/IR clearing account. The requirement is to have a separate GR/IR clearing account for both the plants.
Please note that its related to non material only and there is no material code hence no valuation class can be defaulted. Also if valuation class is kept "blank", the system allows only one entry of account.
Please let me know if any exist is available on this.
Best Regards

Hi
It can be done by defining different valuation grouping code for both the plants in OMWD. Then for the respective valuation grouping codes you can maintain different GL accounts in OBYC
Thank You,

Excise duties from tax code need to captured GR/IR clearing account

Hi Team,
i have configured new tax code , tax code :- VZ = ED 12% +ECS 2 + 1% +VAT 12.5 ,
Clint want to reflect excise duties to GR/IR clearing account at the time of MIRO, already clint using tax code C4 - ED 10% +ECS 2 + 1% +VAT 12.5 , when i usage C4 tax code excise duties reflecting to GR/IR clearing account, when i usage VZ tax code excise duties reflecting to Material account,
i done same configuration for VZ with reference to C4 , but why excise duties reflecting to material account for new configured tax code
VZ = ED 12% +ECS 2 + 1% +VAT 12.5 , i configured tax code accounting entries
C4 = ED 10% +ECS 2 + 1% +VAT 12.5 already using tax code accounting entries , i want entries like below
please guide me where i need to make changes , thanks..

Hi,
Please check the Excise indicator of the material. I think you are creating the PO for the material which is not applicable for Excise credit.
Please test the 2 Tax Codes for same material and check.
Regards,
Vikram

How to clear cenvat clearing account automatically

Hi all
will any one help me in making me understand as to how the cenvat clearing account can be automatically cleared.
What exactly i mean is -
When we do MIGO, the cenat clearing account is automatcially credited and RG 23 A is debited.and
When we do MIRO, the cenvat clearing account is automatically debited and vendor is credited.
if this is the case, i find that the cenvat clearing account which is getting credited in MIGO and debited in MIRO is still showing as OPEN ITEMS when i view the cenvat clearing general ledger account in transaction code - FBL3N .
How should i make the Cenvat clearing account to automatically get cleared and should show the line items cleared automatically, with out going through the t code f.13 etc.
Thanks in advance
Regards
Rishikesh

Hello
Check if this is of help.
Also check MM/FI integration for 23 transactions. Check if a/c assignment is set.
CENVAT Document
Definition
An accounting document that the system automatically creates when it generates a Part II entry.
Use
Customizing
Specify which document type you want the CENVAT documents to use, in Customizing for Logistics General, by choosing Taxes on Goods Movements ® India ® Basic Settings ® Maintain Company Code Settings.
Day-to-Day Activities
When the system generates a Part II entry for an incoming excise invoice, it creates a CENVAT document to debit the excise duty to the excise duty account, and credit it to the CENVAT clearing account:
The excise duty is cleared from the clearing account when the accounting clerk enters the vendor invoice.
When the system generates a Part II entry for an outgoing excise invoice, it creates a CENVAT document to debit the excise duty to the excise duty account, and credit it to the CENVAT suspense account:
Reg
assign points if useul

Use of Maintain GRIR Clearing Account

One of the user told me that we have to use MR11 (Maintain GRIE Clearing Account) at the period end. Let me know the use of the same and what results it will give

MR11 is used to clear GR/IR clearing account for quantity and price differences between goods receipts and invoice receipts. Refer the link below for details. If you select delivery surplus then MR11 and check Prepare list in MR11 then it shows the documents related to Purchase orders where goods receipt has surplus in price or quantity compared to invoice receipt. If you click automatic clearance then system posts the document in system.
Refer the link below for details
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/83/dc5965f7bac64d9b3578ad3909c305/frameset.htm
Thanks and regards
Kedar

Total balance amount not displayed correctly

i have shown my table below my problem is that the balance amount being displayed on form displays the total balance amount and total balance amount being displayed is the sum of all balance amount,hence the final total which iget at the end is incorrect and a huge amount,, while balance amount should be equal to expected amount and total balance amount should be total of all balance amount..less any payments made by the client..
i have displayed below only the part of script...
htp.listHeadOpen;
     htp.listHeader('Date',null);
     htp.listHeader('Min',null);
    htp.listHeader('Units',null);
     htp.listHeader('Tx Prof',null);
     htp.listHeader('Prog',null);
     htp.listHeader('Activity Code <img src="/images/cl2_help.gif" ALT="Activity Code Display" height="16" width="16" border="0">',null);
     htp.listHeader('Location',null);
     htp.listHeader('Payor',null);
     htp.listHeader('Auth#',null);
     htp.listHeader('Status',null);
     htp.listHeader('Billed',null);
     htp.listHeader('Billed Amount',null);
     htp.listHeader('Expected Amount',null);
     htp.listHeader('Balance',null);
     htp.listHeadClose;
--billed
           begin
              select decode(ci.approved, 'Y', 'Yes', 'No') into h_billed
                 from claim_item ci
                 where claim_item_id in (select claim_item_id
                                                         from claim_item_line cil
                                                         where ci.claim_Item_id = cil.claim_item_id
                                                         and cil.claim_item_line_id = c_claim_item_line_id);
              exception when no_data_found then
                 h_billed := null;
              when too_many_rows then
                 h_billed := 'Yes';
           end;
if c_type in ('C') then
              begin
                 select decode(ci.approved, 'Y', 'Yes', 'No') into h_billed
                    from claim_item ci
                    where claim_item_id in (select claim_item_id
                                                            from claim_item_activity cia
                                                            where ci.claim_Item_id = cia.claim_item_id
                                                            and cia.claim_item_activity_id = c_claim_item_line_id);
                 exception when no_data_found then
                    h_billed := null;
                 when too_many_rows then
                    h_billed := 'Yes';
              end;
           end if;
--balance amount
           if h_claim_Item_id is not null then
              begin
                 select balance_amount into h_bal_amt
                    from claim_item
                    where claim_item_id = h_claim_item_id;
                 exception when no_data_found then
                    h_bal_amt := 0;
              end;
           else
              h_bal_amt := 0;
           end if;
           if temp_claim_item_id is null or temp_claim_item_id != h_claim_item_id then
        h_total_bal_amt := h_total_bal_amt + nvl(h_bal_amt,0);
       end if;
htp.listData('<B>Total reflects the client balance for the services listed. To view the total client balance you must view the Complete Transaction History. The calculation use for the TOTAL amount is, the total amount of the services on THIS screen minus any payments which have been received and have not been applied to services.</B>',11);
     htp.listData(nvl(to_char((nvl(h_total_bal_amt,0) - nvl(h_cl_bal,0)),'$999,999.90'),0));

This question probably belongs in the Application server forum under the mod_PLSQL heading.

Balance Amount in GR/IR clearing account in the partial GRed

Similar Messages

Maybe you are looking for