Billable -Non Billable Hours

Hi
We are on R12 . Here's a situation and would request project experts to help .
Created a billable project where customer iagreement is 125hrs@hourly rate.
As project progresses and actual hours entered,system should be able to treat any hour above 125 as non billable
so that those hours are not counted for billing.
Are there any alters which show that project has reached the targeted hours ?
All those additional hours above 125 have to marked as non billable which is a tedious job for project manager
In case If we use hard limits on agreement to achieve this its only stoping revenue and invoice generation
Thanks
PVTK
Edited by: PVTK on Aug 7, 2009 6:12 PM

Hi
There could be two alternative methods.
If you only need to prevent billing and generate revenue for the over charged hours you may use a pre-processing billing extension which should be linked to the GDR process. The billing extension will check the total amount of labor hours charged on the project, and put a bill hold on each of the exceptional expenditure. Please note those expenditure Items stay on bill hold and will not be included in future revenue generated.
However, this method is not making the expenditures as non billable. They stay billable, and on-bill hold. That means, in case your customer expand the agreement you might be able to release the bill hold and include them in the next bill cycle.
The other method is making the expenditure items as non-billable. You may use a transaction control extension to update the expenditure billability up front, when those are charged to the project. This method is useful if there is a requirement to account differently for billable vs. non-billable cost of the projects.
Dina

Similar Messages

Project Status Report using CATSPS. Billable/Non-billable Hours?

I am working on a Project Status Report and am using CATSPS table instead of CATSDB table since thatu2019s the cross-application table for PS module. But I am facing a small problem in using CATSPS table. There is no field in CATSPS table that tells me if the hours are billable or non-billable. Table CATSDB had a field u201CBill Typeu201D (Billable/Non-Billable) but I donu2019t see anything like that in CATSPS. If I use CATSDB table and filter out status "30" for only approved hours, I am getting duplicate entries for actual hours in Crystal Report 2008. What is the correct table to be used in this case and also what is the mapping field(s).
Also, looking to display the billing type for the document in VBRP table. I am able to display the document type code but not the description itself. Which table will have this mapping?
Also, in Crystal I have the total Purchased hours at the 3rd level WBS but the total actual hours are coming from the 4th level WBS (Activity level). Each 3rd level WBS can have multiple 4th level WBS (difference networks). How do I know (logic) which 4th level WBS total to pick up and add to which 3rd level WBS total? Also, how do I display the total actual work hours form the 4th level WBS to display at the 3rd level?
Here is an example:
WBS , Level , SKU# , Network# , Activity# ,   Purch. Hours , Act. Bill. Hours , Remaining Hours
EP-2927-AMB-0001 , 3 , 600-310-100000 , N/A , N/A , 100.00 , N/A , 55.00 (=100.00 - (30.00+15.00))
(Purchase Hours from this line) - Total Act. Bill. Hours from level(s) 4 below: A+B)
EP-2927-AMB-00011 , 4 , N/A , 000004008303 , 10 , N/A , 5.00 , N/A
EP-2927-AMB-00011 , 4 , N/A , 000004008303 , 20 , N/A , 6.00 , N/A
EP-2927-AMB-00011 , 4 , N/A , 000004008303 , 30 , N/A , 15.00 , N/A
EP-2927-AMB-00011 , 4 , N/A , 000004008303 , 40 , N/A , 4.00 , N/A
(A)    Total Billable Hours = 30.00 (5.006.0015.00+4.00)
EP-2927-AMB-00012 , 4 , N/A , 000004008304 , 10 , N/A , 6.00 , N/A
EP-2927-AMB-00012 , 4 , N/A , 000004008304 , 20 , N/A , 4.00 , N/A
EP-2927-AMB-00012 , 4 , N/A , 000004008304 , 30 , N/A , 5.00 , N/A
(B)    Total Billable Hours = 15.00 (6.004.005.00)
If you notice there are two level 4 WBS (EP-2927-AMB-00011 & EP-2927-AMB-00012) in this example that are under level 3 WBS (EP-2927-AMB-0001). The Purchased Hours are coming from level 3 which means the hours are assigned per project at the WBS 3 level. Within each project there are different activity levels where actual hours worked by each employee are coming from. I need to sum the actual hours from all the available level 4 WBS and bring them over to the corresponding level 3 WBS in order to calculate the remaining hours. My challenge is how do I know which level 4 WBS belong to which level 3 WBS since there are more than one level 3 WBS in a Project and each level 3 WBS can have multiple level 4 WBS?
Please advise.
Regards.
-Rohit
Edited by: RohitBora on Feb 27, 2012 8:40 AM
Edited by: RohitBora on Feb 27, 2012 7:27 PM

Hi,
My personal suggestion to you is try to describe problem very crisp and easy to understand so that you will get quick responses. Its very difficult to read and pin point what you are aksing and finally you will miss readers attentions.
As standard practice, hours planned at indiviudal activity level and actual costs posted on each indiviudal activity will roll up and display the aggregate values at corresponding higher WBS element level. At the same time system will let you know reamining hours at indiviudal level and not higher level as rolled up.
Your WBS structuure is bit confusing me, in what way you are encoutring problem in identitying level 3 and level 4 WBS elements. Key will clearly denotes which is level 3 and level 4. As cited by you, EP-2927-AMB-0001 this should be level 3 and EP-2927-AMB-00011 is level 4. I am sorry to say that structure key was not maintained proper way and bit confusing.
Regards,
PSR
Edited by: PSR on Feb 27, 2012 11:05 PM

Ship to address required for non-billable items?

Hi
We are using order management but all our items are non-billable items. Orders are for Adverts in Magazines/Newspapers therefore not tangible items.
Is it mandatory to assign Ship-to address to all our customers? We are not doing any shipping. How is it possible to create customers only with Bill to Addresses?
Thanks

Hello,
I think it is no problem, just create customer like you want in test instance and test it or delete Ship-to address on sales order and book.
Remember that you have to add correct workflow to sales order type(without shipping)
Regards,
Luko

Associate Billable and Non-Billable charges to service order

Hi SAP Gurus,
Can any one help me regarding my problem. I would like to associate Billable and Non-Billable charges to service order. May I know how do I do that.
Thanks & regards
Ravi123

Hi Nikhilesh,
Thank you very much for your response
My actual Problem is to Associate both Billable and Non-Billable Items in Service Order. I would like to have Items which are billable and Items which are non-billable in Service Order.
May I know How do I do that
Thanks & regards
Ravi

Settlemnent rule for Non-Billable WBS at Level 2 .

Hi Folks,
We have the Finance related WBS at Level 2 one is billable & other is non billable WBS . As per the recommendation of SAP , we are generating the automatic settlement rule for Billable WBS at level 2 & all the below WBS ( which are non-billable ) & account assigned as Do not settle. ( settlemnet rule 90) .
This issue is creating a issue to the non billable WBS at level 2 created wherein we are not able to settlement due to the strategy followed as Do not settle ( Rule 90 ) for the Account assigned WBS element.
Is there any way we can settle the costs posted to the non-billable level 2 WBS to the reciever ?
Your advice to this issue will be helpful.
Thanks in advance.
Ramu

You can settle the cost of Non-billable WBSE to billable WBSE. and then from billable WBSE settle the cost to other reciever. for this to happen, you have to delete the settlement rule "do not settle" in non-billabe WBSE and write a settlement rule which settles to billable WBSE.

Building a report filter that excludes non-business hours and weekends

Hi All,
I need to know if this can be done in Answers:
I have built a system in CRM that captures timestamps when SRs are moved into and out of stages in the SR resolution lifecycle. Then I have a report that uses timestampdiff to calculate the time that a SR spends in each SLA metric window (Respond, Diagnose, Resolve). The report currently displays only the hard difference based on a 24 hour clock.
We need to be able to build a filter that will exclude any non-business hours (say outside of 9:00 to 5:00) and weekends, so that if my Respond window is 2 hours and an issue is recorded with a Response Start timestamp of 4:00pm, the report would show that if the Response Stop timestamp is at 9:30am the next business day, the SR met the required SLA.
Does anyone know if this can be done? If so, any insight on how to build it? I've seen a document that explains how to exclude weekends from workflow, but can the same thing be done in reporting?
This is a very urgent request and any help here is greatly appreciated.
Thanks!

Exclude weekends you can do but not business hours but perhaps you can create something....if timestampdiff(Days) greater than 1 then take off 16 hours....Mike Lairsons book has the formula for excluding weekends and I think someone may have posted it in this forum if you search for it.
cheers
alex

Resource availability during Non-Working Hours and Weekends

Hi Gurus,
Aim: Make the Resource available during Non-Working Hours and Weekends
Requirement: CRP functionality enabling
In CRC2 I have selected capacity tab and in capacity header under 'Change Interval and Shifts' button. I have Inserted a new Interval period and given the validity from/to dates(Non-Working day - Saturday) and Saved.
When i execute the Capacity Planning CM01, there is no change. The Resource availability still shows as "0"hrs for this particular date and for rest of the days it shows as 8hrs.
I have checked the same even after executing the MRP, No change in Capacity Planning Overview - Still the available Capacity Showas as 0
Please guide me, how can i use my resource during the holidays. Means make the system understand that the defined day is a working day though it is holiday as per factory calendar
Please correct me whether am i missing any settings or i should follow some other logic
Regards,
Tam

Hi Partha,
In workdays i dont have any such option "2"
As per standard list I could see only 3 entries in the possible values(F4) popup
"Blank" - Working days according to factory calendar
"0" - Non-Working days(Overrides factory Calendar)
"1" - orking days(Overrides factory Calendar)
I have even tried with option "0" and "1" its still the same, when i enter the period From and To date the fields for the entries Shift start and end date, workday, Shift Seq, Length of the shift, No.of shifts.........are jumping to the next line item.
Because of which i understand that the entered values is not corresponds to the newly defined period
Pls guide me to how to make the resource available during non working days
Regards,
TamNen

Non-valuated hours in CATS?

We want to capture hours of external consultants to projects, same time these should be non-valuated hours,
because the same cost with a certain time gap comes with an invoice.
How can we capture via CATS non-valuated hours of employees from consulting companies?
Would this hours information be any helpful to allocate invoice cost to project activities?
Thank you.

Not clear what you are looking for ? But, if you wanted to post time for person with valuated and not valuated hours than the same is possible via activity type. Say for the same person you maintain two activity type one is for the valuated and other is for the posting non-valuated time booking. ( for non-valuated activity type you have to give cost planning in KP26 as zero and for valuated acidity type you have to give your regular actual )
while entering in CAT2 for novaluated time booking you have to manually give the non-valuated activity type.
With Regards
Nitin P.

Cisco WLC with ISE - need to restrict access during non-business hours

Hello,
We have a requirement to turn off our wireless during non-business hours. We have a 5508 WLC with ISE. What is the best way to accomplish this task?
Thank you in advance.
Beth

Aside from Steve's respond, there are several methods of doing this and this will all depend on how complex your network is and how technical you want to do this.
1. As what Steve said, use PI and you can define several schedules when to turn off/on the SSID;
2. If you have corporate access, you can use AD to schedule non-business hours;
3. If you have Cisco PoE switches, you can enable EnergyWise to power off the APs;
4. If you manage your core network, you can enable time-based ACL to disable the default gateway of the dynamic interface which is attached to your SSID.
The most "destructive" method is option #3, because there are chances that your AP won't power up properly, if not power up at all.

Calculate Date/Time Difference in a Calculated Column Omitting Weekends, Holidays and Non-Working Hours

I am looking for a formula to use in a calculated column that calculates the difference between two date/time fields while excluding weekends, holidays and non-working hours
6/1/2010 9:43 AM - 6/7/2010 1:45 PM
Here is the closest that I have gotten; however, this formula gives me a result of 96:
=IF(AND((WEEKDAY([Resolved Date],2))<(WEEKDAY(Created,2)),((WEEKDAY(Created,2))-(WEEKDAY([Resolved Date],2)))>1),(((DATEDIF(Created,[Resolved Date],"D")))-(FLOOR((DATEDIF(Created,[Resolved Date],"D")+1)/7,1))-3),(((DATEDIF(Created,[Resolved Date],"D")))-(FLOOR((DATEDIF(Created,[Resolved
Date],"D")+1)/7,1)*2))*24)
Any and all assistance is greatly appreciated!

I don't know how to exclude holidays but i exclude weekends(Sat&Sun)-
IF(ISERROR(DATEDIF([Start Date],[End Date],”d”)),””,(DATEDIF([Start Date],[End Date],”d”))+1-INT(DATEDIF([Start Date],[End Date],”d”)/7)*2-IF((WEEKDAY([End Date])-WEEKDAY([Start
Date]))<0,2,0)-IF(OR(AND(WEEKDAY([End Date])=7,WEEKDAY([Start Date])=7),AND(WEEKDAY([End Date])=1,WEEKDAY([Start Date])=1)),1,0)-IF(AND(WEEKDAY([Start Date])=1,(WEEKDAY([End Date])-WEEKDAY([Start Date]))>0),1,0)-IF(AND(NOT(WEEKDAY([Start Date])=7),WEEKDAY([End
Date])=7),1,0))
-Thanks
Swapnil

Time Passage Calculation excluding Weekends and Non-work hours

Good Afternoon Everyone!
I am currently using the expression below to determine the amount of time that has passed since a Task has been created.
TIMESTAMPDIFF(SQL_TSI_MINUTE, Activity."Created Date", NOW())
We have a completion goal for a specific task type of 2 hours (120 minutes), but it should only be calculated minutes between 7 AM and 4 PM and only on week days.
So, a task created at 3:50 PM on a Friday that is completed at 7:30 AM on the following Monday should only calculate to 40 minutes of time.
I am at a loss for where to start tackling this problem. If any of you can help I would be very appreciative!

Hey Paul, thanks for the prompt. I see now that the formula is incomplete.
As I have just taken the difference in days between the Activity Start Time and End Time, it will consider any weekend. But its incomplete as it considers only 15 hours of a day and not the remaining 9 hours for weekends. For holidays - we do need a field or something to identify it like Activity Type = 'holiday'.
So the ELSE* part of revised formula would be something like this:
... ELSE TIMESTAMPDIFF(SQL_TSI_MIN,activity start time,activity end time) - (60*15*(DAY(Activity End Time) - DAY(Activity Start Time))) - (60*9*(COUNT(DISTINCT CASE WHEN DAYOFWEEEK(Date.Date) IN (6,7) OR ~some field to identify holiday~ = 'something' THEN 1 END)) END
now imagine there's one activity that started on Friday 7:00 AM and ends on coming Monday at 4:00 PM.
Actual duration is 18 hours.
Now,the first term after ELSE will give 81*60 minutes. next term should give 45*60 minutes. third term would be 18*60 min.
so the entire expression would return 18 hours.
Even if there's a holiday, then i guess the 'OR' part should capture it.
I hope this makes sense. Please let me know if it should need any further corrections.

USER PEAK HOURS & NON PEAK HOURS

Is there any way to analyze user peak hours using SAP? Are there any standard reports or T-Code for conducting such an analysis..
Regards,
Mohammed Ali Khan.

Hi.
Well i never said the answer didn't please me. I think we all are professionals over here and since it is a professional website we should treat it that way.
I know both questions are similar in nature, but what can i say i have to listen my boss. He asked me to post this question so i did even though i informed him about the similarity of both questions, secondly i also provided him your suggestion that not to use this for calculating user productivity.
I appreciate your effort for responding to my queries but what can i say "Have to listen to my Boss!!".
I apologize if you feel offended or insulted by my posts or my queries.
Take care and Regards,
Mohammed Ali Khan.

Quarter End date duplicate value issue in pivot

Hi gurus,
I have a requirement to show the working hours and utilization of an employee. I have these three fields
Employee Name
Week Start Date
Year (Based on Week Start Date)
Quarter (Based on Week Start Date)
Effort Logged Date(Date in which the employee has logged the effort for)
Hours Logged Type(Different Types like Billable , Non Billable, etc )
Hours Logged(Effort logged per day)- Summed up and taken as Hours Worked
Normal Working Hours Per Week (Week aggregated value Eg. This value will be 40hrs for a particular employee per week)- Taken as Hours Available
For every single Effort Logged Type , there will be a row in my final table.
ROW_WID
EMP_NAME
WEEK_START_DT
EFF_LOG_DT
HRS_TYPE
EFF_LOGGED
NORMAL_HRS
1
Niranjan
29/09/2013 -DD/MM/YYY
30/09/2013
Billable
7
40
2
Niranjan
29/09/2013
30/09/2013
Non Billable
8
40
3
Niranjan
29/09/2013
1/10/2013
Travel
8
40
My job is to show the data like this(I am using a pivot)
Year
Quarter
Hours Available
Hours Worked
2013
3
640
635
4
680
679
When I do this, since the week start date falls under Quarter 3 and the effort logged date is spread across Quarter 4, the Hours available is getting duplicated, 40 is added to both quarter 3 and quarter 4. How to avoid this?
Ideally the hours logged for 29/9/2013 should be divided by normal hrs/5 (ie. 40/5) to get the utilzation correct. How to find the quarter endings and solve this issue?

Hi Can you please share the query that you used to show the above output.

Project Server Assignment Query

Hi,
I am currently "migrating" a query that retrieves timesheet data from dbo.MSP_TimesheetLine_UserView and I am trying to migrate it to Assignments, I see that I do not have the "Billable" fields on any assignment view, is there a way I
can get the billable information ? has anyone done this before?
Thanks

The Actual Work Billable/Non-Billable etc., are only available in the "Timesheet" views. As far as I can tell, the Actual Work in Assignment views is the equal of the Billable work.
So you might have to modify your query to join with Timesheet views with Assignment Views.
Prasanna Adavi,PMP,MCTS,MCITP,MCT http://thinkepm.blogspot.com

Time Buckets with multiple Key Figures in Each

Hello Experts,
I have seen documents creation of ageing buckets and calculations but not seen any document with ageing bucket having multiple Key Figures part of it.
User's have used Excel to create Bucket header and using V and H lookups they are populating data in to those columns. Is there a way we can achieve this in Bex Designer? Below is what needed on report which would give user's overview of Current Week, Previous Week, Last 4 weeks and Last 13 weeks. I have attached Snapshot for better Understanding
From Excel--->
Target
Current Week
Last 4 Weeks
Utilization
Billable
Non-billable
Non Work
Utilization
Billable
Non-billable
Non Work
Utilization
Billable
Non-billable
Non Work
Thanks
Sam

Hi Sam
If week is your time period analysis then create a structure in columns, above your key figures, based on week selections variable.
pic example
I don't think that you will find such a document.
Thank you
Yiannis

Billable -Non Billable Hours

Similar Messages

Maybe you are looking for