BP Opening Balance & It's Adjustment.

Hi Freinds,
I have a scenario where client had posted Business Partner - Customer opening balance from system initialization screen. Subsequent to that Customer had made partial payment against old oustanding AR invoices.
eg. Customer A's opening balance posted for Rs.80000/- 01.04.08
On 20.04.08 Customer A had made a payment to the tune of Rs. 50,000/-. After posting this particular incoming payment Customer A's outstanding/aging report should show the balance of Rs.30,000/-.
Where as at present I can see both Dr. 80,000/- as well Cr. 50,000/- as independent transactions and not able to knock off against opening balance.
Request your valuable inputs/suggestions/advises on this.
Regards
N.Narayana Swamy

This is better handled in 2007B but for your current scenario, if you really want to see only 30,000 on BP account and not the transactions, you will need to process an Internal Reconciliation, Select the Debit and Credit and click Reconcile and in the JE window for the Balancing entry, you will see
BP Cr 30,000
you will need to enter the BP Code again on the second row by pressing control tab on BP/Account column.
This way the JE would post a Credit and equivalent debit reconiciling the transaction at the same time retaining the 30,000 the customer owes
This is the best you can do
Suda

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Opening balance and closing balances for discounts?

Hi all,
I have a typical sceanario where in
opening balance for discounts 10,000 (balance of last month)
actual discounts from the sales order 5,000
manual upload is from flat file 2,000
closing balance is 7,000 (which is opening balance + manual upload - actual discounts)
opening and closing balance needs to be calculated, how to calculate nor handle this on every month?
level of granularity of the data is
sku, month, rebate category and rebate amount?
Thanks

Hi Pooja,
can you please let us know few things about your report requirements
What is the extractor you are using?
What are the KFs ?
what are the selection parameters that you want to enter at the reporting level?
is it the report related to FI AR. do you want to display the values based on the customer -->profitcenter?
Bcoz we had a same requirement where our requirement was global recievables aging report in which the report need to display opening bal, sales,adjustment,colelction and closing balance and the aging values.
here what we did is changed the modeling of the DSO and infocube.
we had used non-cumulative KF in order to calculate closing balance and from that derived opening balance and again create a new formula to get the closing balance.
if you can be specific with your requirement hope can help you with your report.

Fault found with opening balances output on Trial Balance report

When running the Trial Balance report and adding "Opening Balances" and taking the "OB from Start of Fiscal Year" option, the relevant opening balances are not shown from the closing balance of the prior period.
All balance sheet accounts should always show a "brought forward" balance if one exists, whereas P&L Accounts should only carry balances forward over monthend boundaries, resetting at the point of a yearend. This is not the output provided by the report.
This issue has been checked on numerous patch levels (including the beta release of 2007a SP01 by a support consultant) and returns the same problem.

Hi Julian,
I checked the functionality by myself and I have two findings:
1) that the Trial balance displays in the opening balance balances for the P&L accounts from previous period.
2) On the other side there is a functionality "Add closing balances" on the Trial balance selection criteria with option "Closing balances before Selected Period Only" which would adjust the presented opening balances for P&L accounts in point 1.
Based on your description I understand that Global Support Center knows about the issue, so I think the point 2 could be used as temporary workaround till the system is corrected.
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Opening balances for gl accounts

dear all,
how should we create gl opening balances
if year ending there is any differences in Balancesheet what would u do?
how should adjustment entries pass?
Thanks & regards,
pillaribabu.

Hi,
If u want to upload the initial balances in fi only then u can use tcode f-02 or fb50 etc. You have to select diffrent key on the basis of data u r uploading for eg. for customer debit bal 01 and cr balwith 11 or for vendor for debit 21 and credit 31 asset 70.
If you are using mm module then inventory balance will come from there. In this case the diffrence coming in ur accounting document due to inventory loading diffrently can be posted to a separate account u can define initial uploading account for this.
The diffrence you are talking about in balance sheet is not possible in sap as in each entry dr=cr for posting. If you are talking about current accounting of client ( legacy system) , then u can post that difrrence in sap by creating a separate account for thie diffrence. And when this diffrence is sorted out in legacy u can post the entry in sap using f-02 .Ur initial diffrence account must be nullified with this entry.
Award points if u found answer helpful.
Warm Regards

Closing Balance and Opening Balance is difference

Dear Expret,
we have post some new Opening entries in last year (In current year) FB01. Document showing post in last year. Problem mentioned belows:-
1. Without carry-forward the GL Balance in next year. How can it show the next year opening balance.
2. Only New entry show in next year (Rs. 50000/=). Both entries showing in retained earing accounts also.
S. No.   GL No.                     Amount
1.         1000001                  100000/= (Old Enrty)
2.         1000001                    50000/= (New Entry)
Please guide me for solve this problem
(CSB)

Hi,
Somes after year end for audit / management adjustment entries postings done with previous year.
Execute N no of times Balance carry forward T.Code: FAGLGVTR until you get your closing balances & opening balances are the same. it is not harm to execute again & again.
up to 4.7EE for balance transfer you can use T.Code:F.16 from ECC 5 / 6 use tcode for balance transfer FAGLGVTR
Regards,
Viswa
Edited by: viswanatha s on Nov 4, 2011 12:54 PM

G/L opening balance .

Dear all,
How to find opening balance for G/ L on a date?
Is FAGLFLEXT / FAGLFLEXA table helpful for this ? How to use that ?
Or I have to use some Z function module for this like
CALL FUNCTION 'ZGL_OPENING_CLOSING_BAL_KEYDAT'
   EXPORTING
     comp          = lv_bukrs1
     date          = lv_date1
     acct          = lv_acct1
IMPORTING
    BALANCE       = lv_bal1
This will works?
Or any other way for this?
Thanks
Gourav.

Hi Yakub,
Here logic is , opening balance will be less than selection screen's date balance.
suppose debit line amount: 4,5,6 .
credit : 2,3.
then opening will be 15-5 =10.
if credit also greater,then also same logic.
My code is for clear items,
"select.
if p_clear = 'X'.
      to_date = s_clear-high.
     SELECT hkont bukrs augdt GJAHR belnr budat bldat xblnr SHKZG
   dmbtr sgtxt bstat INTO TABLE it_bsas FROM bsas
       WHERE bukrs eq s_buk
       AND hkont in s_kun AND budat le s_clear-low and BSTAT = LV_ITEM.
*again
    SELECT hkont bukrs augdt GJAHR belnr budat bldat xblnr SHKZG
   dmbtr sgtxt bstat APPENDING TABLE it_bsas FROM bsas
       WHERE bukrs eq s_buk
       AND hkont in s_kun AND budat IN s_clear and BSTAT = LV_ITEM.
" end of select.
>>>>
SORT it_bsas by hkont.
LOOP AT it_bsas INTO wa_bsas.
"logic for opening balance.
           if wa_bsas-budat lt s_clear-low.
             if wa_bsas-shkzg = 'H'.
                WA_OUT-DMBTR2 = WA_BSaS-DMBTR.
                 WRITE : / wa_out-dmbtr2 UNDER g LEFT-JUSTIFIED.
                lv_open1 = lv_open1 + wa_out-dmbtr2.
                ELSEIF wa_bsas-shkzg = 'S'.
                    WA_OUT-DMBTR3 = WA_BSaS-DMBTR.
                     WRITE : / wa_out-dmbtr3 UNDER f LEFT-JUSTIFIED.
                lv_open2 = lv_open2 + wa_out-dmbtr3.
             endif.
             endif.
             "endlogic
             "display of opening balance
at new hkont.
    if lv_open1 ge lv_open2.
                lv_open3 = lv_open1 - lv_open2.
    lv_open4 = lv_open2 + lv_open3.
   WRITE : /93 'Opening balance' ,
              lv_open3 UNDER f LEFT-JUSTIFIED.
uline.
      WRITE :    /93 'Total',
                112 lv_open1 LEFT-JUSTIFIED,
                133 lv_open4 LEFT-JUSTIFIED.
uline.
ELSEIF lv_open2 ge lv_open1.
      lv_open3 = lv_open2 - lv_open1.
      lv_open4 = lv_open1 + lv_open3.
       WRITE : /93 'Opening balance' ,
       lv_open3 UNDER g LEFT-JUSTIFIED .
uline.
      WRITE :    /93 'Total',
                 112 lv_open2 LEFT-JUSTIFIED,
                133 lv_open4 LEFT-JUSTIFIED.
      ULINE .
          CLEAR lv_open1. " debit
          CLEAR lv_open2. " crdit
          CLEAR lv_open3. " opening balance
          CLEAR lv_open4. "adjustment
          ENDIF.
endat.
But is not working properly.
In debug,value coming properly, but not in output.
example : 200032 -GL.
see my screenshot.
Can you help?

Business Partner's Opening Balance Bill Wise

Hi Experts,
We are planning to migrate the Opening balances of Business Partners with Last Year's open transactions reference such that the clients could be able to adjust the payments bill wise .
Is there any way is B1 to transfer the Business Partner's opening balances Bill wise. We don't want to migrate the open transactions as many items codes at bill time are changed now. We are interested in just having the bill wise bifurcation opening balances .
Thanks and Regards,
Pooja Singh.

Hi Pooja,
Hope u r uploading the balances via Opening balance offset account.
Thru A/P service invoices instead of the relevant expenditure account please link the above opening balance offset account and post the billwise openings. asusual choose the relevant parties.
In the invoice ref field give the references of invoices also. that will helpful at the time of payment to that respective vendor.
But you should double ensure that you r having Sundry Creditors - Breakup as Party wise and again bill wise for the parties.
Please dont pass as a JV for bill wise opening balances since you cant make part payments at the time of payment.
So, use the A/P Invoices window for the same. Under that pick the service invoice option even for material invoices.
p.s. if opening balances are 2009-10 create a period as 2008-09.

Opening Balance of Investment/Equity.

As we are migrating to BCS system the investment by one entity is not match with equity in another intercompany.
I understand when we execute the COI function initially after loading the opening balance ,the balancing entry goes to Goodwill.
But can these entry be adjusted against the Retained earning due to business scenario since the aquisition is old one, except for BCS.
The question is:
1. it normal to post such entry to 'Retained earnings' using level 30 manual entry.
2.Can the COI function be configured in such a way for selected company codes that these differences go to 'Retained earnings' automatically than update the goodwill.
3.Can a reclassifcation function be used at level 30 to transfer such entry from Goodwill to retained earnings account.
Appreciate to share your experience..Points will be awarded will be helpful answers.

1. In many cases we use manual entry for posting level 30 adjustments. However I recommend you include the retained earnings at the time of go-live with the first consolidation AFD entries.
2. It may be possible (not sure) to use retained earnings as the goodwill account in the COI configuration and subsequently change it to the true good will account after the cut-over of first consolidation period. That is unless there is actually a situation where goodwill should be posted in the first period.
3. A reclassification could be used for this conversion. If so, I recommend the task be removed after the first period of using BCS, or the method be limited to the period and year of first consolidation with BCS. As with 2 above, this will not work if there is actually a situation where goodwill should be posted in the first period.

Opening balances update after go live

hi members,
is there a possibility to update the opening balances uploaded initially after we Go-live?
lets take an example, say, On the first day of the fiscal year i have uploaded vendors with an initial details consisting of 3 bills and later after going live i found that i need to upload another 2 bills.
I did my initial upload with the help of LSMW and will i be using the same transaction or anything other than this if i need to update the opening balances.
I think we will be using the Retained Earnings acct as the offsetting account in the LSMW template, if the bills are concerned with expenses and if not we will be using other balance sheet accounts. Correct me if i am wrong.
thanks in advance and its going to really help me
regards
suresh

Hi Suresh,
Yes you can upload the balances after Go live as long as you can justify it to your auditors and till you get a balanced Trial Balance (TB).
You dont have to offset your vendor line item with the retained earnings account. You should debit the expenses account and credit the vendor account. You retained earnings account gets adjusted accordingly and will take care of the difference in the Balance Sheet due to the vendor line item upload.
Hope you understand. Please revert if you have questions.
Regards,
Mike

Derived Opening Balances

Hi All,
Could anyone please advise if it is possible to get the opening balance from a derived value which is not a real data stored?
I have few accounts which have derived balances from prior periods in the last month (M12) of a year in the Entity Currency Adjustment member. We have a rule which copies the value from the last month (M12) of a year and puts it into the first month (M01) of the next year. The Entity Currency member does not have any value in M12 and it is empty. Similarly the ECA is also empty but has a derived value.
When we copy the data using HS.SetDataWithPOV function, nothing happens. No rules error. Rule runs but the derived value is not copied.
So is it possible to copy derived values using HS.SetDataWithPOV function? Or should we use HS.EXP?
The version is 11.1.2.1.
The doubt I have is, when I try to build a new function using function builder in HFM Rules Eidtor, I dont see the function HS.SetDataWithPOV. But the admin guide says the function is supported. However it des not work.
Please let me know if you need more details.
Thank you,
Siva Bhojan

Hi JTF,
I started writing the WRITETOFILE function when I received your response. I will keep you posted on the results.
However, the reason why I suspect the function is because, normally when we open the rules file in rules editor, the HFM functions such as HS.OpendataUnit, HS.GetCellNodata, HS.EXP and etc., will be in a blue colour which says that it is an in-built function.
But HS.SetDataWithPOV does not look like that. It is in black colour instead. I know this might be silly. But I am just curious to know why there is a difference when other functions look normal.
I could not upload a screenshot here. I can email if you wanna have a look.
I will come back with the test result on my WRITETOFILE function. Thank you so much for your help.
Thanks to Jeofpick49.
Actually we use this fucntion only for certain accounts and our other normal accounts are written with HS.EXP function and they work just perfectly. The application has been live for a while and only now, we are enabling this rule for those specific accounts with HS.SetDataWithPOV function. So basically we are ok with the rules that is written for the normal accounts to copy the Openning Balance but not for the ones that I mentioned above.

Actual Cost Opening Balance Variation

During deployment time rough opening balance amount given(Actual Cost)...now need to add the variation..if it is addition, v can use pre-approved expenditure(PAE) batches and pass the respective task value....but in case of negative values...how to go about it...
Is it possible to pass negative amount via PAE batches??(violation occurred)
i can find 1 reverse button on the main page of PAE..how can i utilize it?????...could any 1 help me with 1 e.g Plzzzzzzzzzzzzzzzzzz..
Thanks a lot in advance...

Hi
Reviewing the Project Costing User Guide you can find the following:
Reversing an Expenditure Batch_
The Reverse button is enabled only if the current batch is released. In addition, an
expenditure batch can be reversed only if the transaction source of the batch allows
adjustments.
When you reverse an expenditure batch, all the expenditure items are reversed except
the following:
• Related items
• Expenditure items that have already been reversed
• Reversing items (net zero adjusted items)
• Expenditure items that were created as a result of a transfer adjustment
To reverse an expenditure batch:
1. Navigate to the Find Expenditure Batches window.
2. Find the batch that you want to reverse.
3. In the Expenditure Batches window, choose Reverse.
4. In the Reverse an Expenditure Batch window, enter the name of the new reversing
batch and choose OK .
When the reversal is complete, Oracle Projects displays the number of items that
were adjusted and the number of items that were rejected.
end of text.
Dina

FBCJ - change the opening balance value

Hi Guys,
How can I change the opening balance value in FBCJ transaction?!
Thanks
Daniel Dorta

Hi !!
You have to options to do here
1. Reveres the receipt entry which was passed wrongly by some other Tcode
2. The difference amount found in FBCJ & FBL3N, post in Receipt side of FBCJ & Post the same amount as an expenses from FB01
This adjustment entry will work as a reversal for the previous entry which was made by mistake
You problem will be solved
Regards
Shamulheq

Opening Balances and Closing Balance of customer

Hi,
Does SAP provide any standard customer account statement for Opening Balances and Closing Balance for specific date range have given in selection screen?
The statement also contains reference number, order, and Delivery number.
Note: FBL5N Transaction code will not sufficient for the requirement, so looking for any other transaction code / report provided by SAP already for it.
Thanks in advance,
Shwetha

Hi,
There are several standard reports which could be easily accessed through the menu (Accounts Receivable - Information systems). If none of these reports does not suit your requirement, you have to develop your own.
Regards,
Eli

Table for Customer and vendor open balance on a key date

Dear All,
Can anyone please let me know Table for Customer and vendor open balance on a key date. We are developing one customized report.
I have checked with the below table :
Customer-KNC1, KNC3,BSID, BSAD
Vendor-LFC1, LFC3, BSIK, BSAK.
But these are not working properly for all customers and vedors. Also, in open items, there are items with clearing documents.
Plesae let me know, how to go for it.
Please suggest.

Hi
Use BSID and BSIK for open items
And pass company code, year and from date and to date range in Posting date selection option
Reg
Vishnu

Fixed Asset Opening Balance

Hi,
Any idea to do (by import and manual create) the opening balance for fixed asset Mmaster data? Tried to search SAP notes or guide, only can find related topic on Import FA Master Data and not manual create of FA Master Data, and how to import the FA Master Data with belong to same Asset Type (same life-span) but due to purchase at different timing, now having different remaining life span).
Thank you.

Hello,
I am sorry for unclear answer. I did not mean that you have to develop addon.
after checking our client database, I see that one asset class will have same useful life and depreciation type which it means that different asset class can only the way to have different useful life (UL), and of course it will be different in depreciation type (DT).
For example : machine A : UL : 96, DT : SL12.5
land B ; UL 250 DT : SL25.
Hope you also could discuss with SAP support about this.
Rgds,

BP Opening Balance & It's Adjustment.

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