Budget Scenarios - Actual Value

Question

Good Morning,
When I setup values in the budget scenarios for expense or cost accounts I have incorrect values in the "Actual" column. The system doesn't update the real (actual) values correctly. I'm with SAP B1 2007 PL42.
The problem is that, when I choose "yes" when the system displays following message: "Account XXXXX has transactions in the systems. Do you want to restore the account's accumulators?", the system does not update correctly the current G/L accounts bookkeeping balance to the Actual column...
Do you know the reason or what can I do to solve this?
Thank you.
Susana Cunha

Answer 1

Hi,
To get the Actual Column corrected, the whole row has to be deleted of the G/L Account with the wrong Budget and then the Budget has to be determined again for this G/L Account. This way after pressing the yes or yes to all at pop-up window questions;
'Transactions found in the system for account XXX. Would you like to restore accumulators for this account?'
Also please check the following
Please check out the document on the Knowledge Base which covers your
question. Go to:
https://websmp204.sap-ag.de/smb/sbo/documentation ->
Select 2004 and -> How-To Guides 2004 A & 2004.2 B ->
Budget in Release 2004 A
The section titled 'Defining Budget after the Commencement of
Activity' (page 12 of 18) explains the message  "Restore Account
Accumulator". I have copied the section below:
Defining Budget after the Commencement of Activity:
You can define a budget for accounts against which operations have been
performed.
These operations are: bookkeeping operations, as well as open purchase
orders and open purchase delivery notes.
After entering an amount, and clicking Update, the following message is
displayed: "Transactions found in the system for account XXX. Would you
like to restore accumulators for this account?
-Selecting "Yes" or "Yes to All" restores the accumulator for the
afore-mentioned account on the basis of the transactions and open
documents found in the system. The result is inserted in the Actual and
Future columns.
-Selecting "No" or "No to All" leaves the Actual and Future columns
empty.
If you select "No" or "No to all", transactions created after the budget
was defined will also not appear in the columns representing the
balances. However, the budget reports will always show the cumulative
balance since the beginning of the year.
Regards
Vikas
SAP Business One Forums Team
Edited by: Vikas Rastogi on May 5, 2009 6:10 PM