Budget Update

Hi All,
We are trying to update the budget for the year 2008-09.
I am trying to give it through FR51 for Fund Center..Commitment Item...Amount.
But I am getting error "The annual values in commitment budget 2008 for one or more funds centers/commitment items 2008 are less than the annual release."
Message no. BQ125
"The annual values in commitment budget 0.00 INR for funds center/ commitment item 2020 /701400 are less than annual release 2000000.00 INR"
I dont have much Idea on the budget allocations. Can anyone explain me how to process this.
Thanks and Regards,
S Sq

Hi,
Here we enter budget in fr5o and then release the same either fully or partially. I will suggest you to check the combination of budget entered in fr50. From the error it sems that the combination of fund, fund center & commitment item does not have budget enterd in fr50.
Warm Regards

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Error While posting the Budget Update(BPUP)

We are getting an error message u201CError when saving the Budget Updateu201D while posting the Budget Update (BPUP). I have filed all mandatory requirements in the transaction.
I couldnu2019t able to find out reason for this error message. Please help me on this.

Hi,
Where you able to resolve your issue, I would appreciate if you can share the solution.
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Problem with FM KBPP_EXTERN_UPDATE_CO for budget Update in CJ30

Hi,
Iam using FM KBPP_EXTERN_UPDATE_CO for Budget Update in CJ30 but the Budget value for the WBS element is not getting updated. can u give me the values to be passed in the FM.
Regards,
Deepthi Dandibhotla.

****Updating the Budget update ( WRTTP = 41 and VORGA = KBUD)
    IF wa_final-budg_upd NE 0.
      wa_bpak-s_profil = v_bprof.
      wa_bpak-twaer = v_twaer.
      wa_bpak-e_objnr = wa_final-objnr.
      wa_bpak-s_wrttp = c_41.
      wa_bpak-s_vorga = c_kbud.
      wa_bpak-wert = wa_final-budg_upd.
      APPEND wa_bpak TO it_bpak.
      CALL FUNCTION 'KBPP_EXTERN_UPDATE_CO'
        EXPORTING
          i_budget_activity      = wa_bpak-s_vorga
          i_budget_activ_sup_ret = ' '
          i_commit_data          = c_x
          i_delta_amounts        = ' '
          i_rollup_data          = c_x
          i_check_plan_data      = c_x
        TABLES
          it_bpak                = it_bpak
          it_return              = it_return.
      IF NOT it_return IS INITIAL.
        LOOP AT it_return INTO wa_return WHERE type = c_e.
          wa_error-budg_upd = wa_return-message.
        ENDLOOP.
      ELSE.
        wa_error-budg_upd = text-003. "'Updated'.
        PERFORM transaction_commit.
      ENDIF.
    ELSE.
      wa_error-budg_upd = text-004.
    ENDIF.

Unable to enter posting amount in budget update creating from fund.

Hi All,
while creating Budget Update from Fund, not able to enter the posting amount in the space provided for this. I checked all my setting but looks fine. any particular setting i need to do for this purpose?
Rgds
Suryamani

Hi surya,
Check your pricing procedure determination.
Use pricing procedure 0CRMBP
Your problme will be solved
Regards
Itty

Exclude budget update in Funds Management for particular FI document type

HI FM gurus !!
We have an issue in FM .We do the service entry for Transporters for the whole years charges at one time . ( for some reason it cant be done for the month) So we have to pass the FI entry for the Prepaid Expenses. But when we do this entry in FI corresponding effect goes in FM and the Budget for this committment item gets INCREASED. THIS WE DONT WANT since this temperorily available budget may get used for other things. This is the background .
so All we would like to do is to prevent the budget update in FM for this Prepaid entry. How can we do this ? is there any config or BADI ?
PLEASE ADVICE

Its been resolved..
For budget not being available for consumption after being posted through FMBB th issue was in my AVC profile. and for the second part where budget was not consumed after invoice being posted through FB60 the issue was in my fiscal yeas variant year shift. the posting was taking plane in the wrong fiscal yeas hence consuming budget for that particular fiscal year and not of the year i intended to post to. Thank you so much fpr approving my query
Regards,

Budget update using Excel in public sector management

Hello,
I was wondering if anybody could tell me how you can use budget update (FMPLCPD) with Excel integration, and at the same time provide comments to the changes made in a text field in the spreadsheet.
It is vital to be able to make comments to the changes made in the excel spreadsheet generate from runing transaction FMPLCPD. We have registered that when we use FMBB or FMPLCPD (w/o excel intergration) it is possible to make comments on the change per line item. However, this functionality is missing when using excel integration. I cannot see that it is possible to add a text column in the budget layout in the IMG, so I was wondering if anyone has experienced the need for a similar functionality.
Thanx in advance,
Best regards,
J-E

Created an OSS note to SAP and was informed that this functionality was not available.

Budget Updation (commitment,actual) after cost transfer

Hi Gurus
we are going to start one project by next month.For that we are finalizing wbs element etc.this project will be in separate plant.
but initial expenses like land acquisition,statutory expenses are already booked against cost center.now we want to transfer the cost in cost center in to wbs elements.I know this can be done via KB11N. But the problem is when i am transferring cost budget details in CJ31 are not updating.means there is no effect in budget (commitment,actual,assigned)
My client wants to update commitment,actual in CJ30 after cost transfer from cost center to WBS
Can anyone help me on this?
Thanks in advance.
Regards
Haran.

Hi Hari,
The expenses transferred to WBSE will be in the form of actuals which can be seen in "Assigned" tab of txn. CJ30.
As per my understanding costing is already carried out in your project & you have used it for budget generation & these actuals were not a part of earlier costing then you can manually update the project cost & copy it again as budget in CJ30.
I hope it will help.

FM Budget Update when reducing Purchase Orders versus Release Strategy

Hi,
We noticed that whenever we reduce the amount of a Purchase Order, the budget is immediately returned to the budget independently of its release status. The budget should only be returned once the changes have been accepted (i.e. at the end of the release strategy).
How can this be achieved? Do I need to make changes to the customisation or are there Badi's and/or user-exits that can be used to change the behaviour?
Many thanks in advance.
Regards,
Guy

Hello Guy,
The budget keeps beeing consumed even though the purchase requisition has been rejected.
The commitment item will only be reduced if you set the deletion indicator.
This means that the budget is not returned just by rejecting the purchase requisition.
Regarding the point that the budget was consumed even if the po was not released, I kindly ask you to check the following information:
According to note 597854, the SAP internal BAdI 'ME_COMMTMNT_PO_RELEV' is defined in a manner allowing you to decide whether the order updates the commitments of the purchase order or not, corresponding to the header data of the purchase order.
The following exceptions are valid in this case:
o Purchase orders that already have a purchase order history or
o Purchase orders, that were actively saved (not held) and already
released, or are not subject to release,
I suggest you to check the BAdIs 'ME_COMMTMNT_PO_RELEV' and 'ME_COMMTMNT_PO_REL_C' and their documentation.
Also, please review attached note 942582 - BAdI ME_COMMTMNT_PO_REL_C
I hope this information will help you to solve this incidence.
Best Regards,
Vanessa Barth.

Budget Update In Funds Management

Hi,
I have configure FM and posted budget through FMBB. after releasing the budget i am still unable to see it as consumable budget in Budget consumption report it shows m all the budget amount in available budget column. further when i post an invoice in FI through FB60 fund management document alse get posted but again i am unable to see it in budget consumption report. please help me out here...
Regards,

Its been resolved..
For budget not being available for consumption after being posted through FMBB th issue was in my AVC profile. and for the second part where budget was not consumed after invoice being posted through FB60 the issue was in my fiscal yeas variant year shift. the posting was taking plane in the wrong fiscal yeas hence consuming budget for that particular fiscal year and not of the year i intended to post to. Thank you so much fpr approving my query
Regards,

HOW TO ROLLBACK BUDGET BALANCE

제품 : FIN_GL
작성날짜 : 2005-05-10
HOW TO ROLLBACK BUDGET BALANCE
==============================
PURPOSE
GL Budget Balance 의 Period 설정이 잘 못 되었거나 Budget Balance 가 잘 못 지정되었을 경우에 아래와 같은 step으로 Budget Balance 를 Roll back 한다.
Problem Description
고객이 Budget 화면에서 End Date 설정을 잘 못 하여 Period 가 잘못 지정되었는데 Budget Journal이 생성된 후에 End Date 설정을 강제로 변경 하고자 할 경우나 Budget Balance 자체에 문제가 있을 때 아래와 같은 Step 으로 Rollback 한다.
Solution Description
Step 1. 관련 데이타는 미리 Back up 받아 놓는다.
Step 2. Delete 할 Period를 결정한다.
Step 3. GL_BALANCES table에서 해당 period 의 budget balance 를 Delete 한다.
DELETE from GL_BALANCES
where set_of_books_id = <set of books id which has the corruption >
and actual_flag = 'B'
and budget_version_id = <Budget version id of the corrupt budget >
and period_year >= <Fiscal year which has the corruption >
Step 4. Journal Statuses 를 Update 한다.
UPDATE GL_JE_BATCHES set status = 'U', status_verified = 'N'
where default_period_name in <List of periods in the
corrupt fiscal year starting with the first period in that year
up to the latest open for that budget>
and actual_flag = 'B'
and set_of_books_id = <set of books id which has the corruption>
and je_batch_id in
(SELECT je_batch_id
from GL_JE_HEADERS
where budget_version_id = <Corrupt budget version id>
and actual_flag = 'B'
and set_of_books_id = <Corrupt Set of books Id>
and period_name in <List of corrupt periods starting
with the first period in the corrupt fiscal year
up to the latest open for that budget>
UPDATE GL_JE_HEADERS set status = 'U'
where period_name IN <List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version id>
and set_of_books_id = <Corrupt set of books id>;
update GL_JE_LINES set status = 'U'
where period_name IN <<List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and set_of_books_id = <Corrupt set of books id>
and je_header_id IN
(select je_header_id
from GL_JE_HEADERS
where period_name in <List of periods in the corrupt fiscal
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version Id>
and set_of_books_id = <Corrupt Set of Books Id>
Step 5. Latest Open Budget Period 를 update 한다.
UPDATE GL_BUDGETS
set latest_opened_year = <Year prior to the corrupt fiscal year>,
last_valid_period_name = <last period for the year prior to the
corrupt fiscal year>
where budget_name = <Budget name of the corrupt budget>
and budget_type = 'standard'
and set_of_books_id = <Corrupt set of books id>;
DELETE from GL_BUDGET_PERIOD_RANGES
where budget_version_id = <Corrupt budget version id>
and period_year = <Corrupt budget fiscal year >;
Step 6. Budget Year 를 Reopen한다.
GL Responsibility 로 Applications에 접속하여 Budget Year를 Open
Step 7. Budget Journals 을 Repost 한다.
해당 Budget Journals 를 Repost 처리 한다.

If you want to load balances at the time of go live.
Create a clearing account like data take over A/c
MM will upload material balances using tcode MB1C and movement type 561
it will generate the following accounting entry
Finished goods stock a/c          Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c             Debit
Packing Material stock a/c        Debit
Stores and spares a/c              Debit
Data take over                          Credit
Customer a/c (not recon G/l) Debit
Data takeover a/c                  Credit
Data takeover a/c                Debit
Vendor a/c (not recon GL) Credit
For Asset - tcode OASV
Plant and Machinery a/c          Dr
Accumulated depreciation a/c Credit
Data takeover a/c                    Credit
Cash balance through FBCJ
G/L Tcode F-02,
Data takeover a/c     Debit (Balancing figure)
Bank a/c                    Debit
Advances                 Debit
Share capital a/c       Credit
Short term Loan a/c   Credit
Long term loan a/c     Credit

Budget/Actual/Commt/Plan Costs

Hi Gurus,
i am running the below transactions,
S_ALR_87013558 - Budget/Actual/Commt
S_ALR_87013560 – Execute Budget Updates
S_ALR_87013533 – Plan/Actual/Commt
Now my Job is to extract the Data out of these reports,
now since there are so many Finance costs are there , and most of them are being calculated , it's though to get correct Table Logics.
Also debugging the whole standard transactions seems to be impossible,
I tired fetching the report Data using ALV Extraction , but due to fact that ALV is disabled in standard code, i can not, fetching from Spool is also not feasible due to Performance issue.
Also since PS Module interacts with every Other Modules so installing BI Content is also not feasible to me,
Now , can anyone please help to understand , how to fetch data from these reports.
i have already seen so many posts with same problems, but none were able to solve it.
i would love to go with the Table Logic Approach, can you please help me.
Thanks in advance
Aman

You could try to extract yourself the data
Use logical database PSJ or report RKPSEL00 + variant to generate list of objects in project hierarchy
Read CO Total table (e.g. COSS, COSP) or FM (e.g. K_COSSA_READ_MULTI, K_COSPA_READ_MULTI) to access cost for those objects, field WRTTP identify cost type. (actual, commited, budget, etc.)
Regards,
Raymond

Override update profile.Purch.requisition statiscal between fund reser&po

Dear all,
We are using update profile 101 and our current chain flow is:
funds reservation
purchase order
invoice
payment
we would like to include in our flow purchase requisition but as statistical budget update. As I understood, in help it is said that it is not possible in the middle of the chain make statistical updates. In fact although it is marked as statistical value type when at the account assignment of the purchase requisition I include the funds reservation if afterwards I display the consumption of the funds reservations it consumes. Any idea if there is a way for having in the chain the purchase requisition as statistical.
funds reservation
purchase requisition
purchase order
invoice
payment
Best regards and thanks for the help.

Dear Noemí,
Thanks for your help,
The purchase requisitions are done by users of the company that maybe are aware of the funds reservation, so the purchasers would like to receive the data of the purchase requisitions whenever is possible even with the real reservation account assignment but, it can happen that this purchase requisition will not be valid and consequently will not turn into a purchase order. The purchasing deparment doesn´t want that the funds reservation are consumed by purchase requisitions that at the end doesn´t turn in purchase oder and realise, at the moment that they want to create a purchase order there is no money at the funds reservation due to purchase requisitions that must be processed or that they are not valid. I don´t know if there is a way to do what they want, because they want to have the flow :
funds reservation
purchase requisition
purchase oder
gr/iv
payment
but the expect the purchase requisition be statistically.
From what i read at
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/f0/ca3eb4260211d28a430000e829fbbd/content.htm
"A document updated statistically cannot refer to a document that was 'really' updated. You must therefore note that each "Start" of the document chain is marked as statistical, for example, the purchase requisition or the funds reservation and the funds commitment."
So it seems there is no option because we want the funds reservation to consume budget, then if there is a purchase requisition (because not all po will have a purchase requisition) to consume statistically or not consume and then at the po consume again.
I don´t know if you have a possible idea for this .
Best regards and thanks again

Reconciliation of payments against budgets.

Hi ,
I am a newbee in GL.
I wanted to know when in payables, a payment is made against certain service which is budgeted in GL, how is the budget updated and how is the information updated in GL.
Thanks,
Dharmshila.

Run an actual/plan/variance report.
transaction S_ALR_87013611

Transaction code for IM Budget document

Hi
Can any one tell me what is the transaction code to see the budget updates on IM program (position). I tried using CJ3B and KO2A/2B but no output.
Thanks

As amul told will give you direct document no. which you have posted with respect to your Im Program/ Position you can also check in CJI8 with that document no.
With Regards
Nitin P.

JAEHYLEE (R11i GL) Budget Balance Rollback 방법

Purpose
Rolling back Budget Balances corruption시 하나의 예산명을 계속 사용하는 경우와
해다마 다른 예산 명을 사용할때의 처리 방법
Solution
Steps to Rollback Budget Account Balances
Step 1. Use a Test System to ensure accuracy.
-Do this on a test system first!
Step 2. Backup Your Database.
-Backup your existing data/system before proceeding
with any updates included in this bulletin.
Step 3. Ensure you are using Budget Journals ONLY.
-Make sure that the ONLY way you enter budget data is
through Budget Journals.
Step 4. Determine periods to delete.
-Determine the periods which have corrupt data and the
fiscal year which contains the earliest period would be
the year that you want to rollback to
Step 5. Purge Translated Budget Balances
-Proceed with this step ONLY if you translate budget
account balances.
-Purge the translated budget balances for the earliest
period in the corrupt fiscal year.
Step 6. Delete From GL Balances.
-To delete corrupt data from GL_BALANCES using the following SQL:
DELETE from GL_BALANCES
where set_of_books_id = <set of books id which has the corruption >
and actual_flag = 'B'
and budget_version_id = <Budget version id of the corrupt budget >
and period_year >= <Fiscal year which has the corruption >
Step 7. Reset Journal Statuses.
-Reset journal statuses so that the budget journals can
be reposted using the following SQL:
UPDATE GL_JE_BATCHES set status = 'U', status_verified = 'N'
where default_period_name in <List of periods in the
corrupt fiscal year starting with the first period in that year
up to the latest open for that budget>
and actual_flag = 'B'
and set_of_books_id = <set of books id which has the corruption>
and je_batch_id in
(SELECT je_batch_id
from GL_JE_HEADERS
where budget_version_id = <Corrupt budget version id>
and actual_flag = 'B'
and set_of_books_id = <Corrupt Set of books Id>
and period_name in <List of corrupt periods starting
with the first period in the corrupt fiscal year
up to the latest open for that budget>
UPDATE GL_JE_HEADERS set status = 'U'
where period_name IN <List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version id>
and set_of_books_id = <Corrupt set of books id>
update GL_JE_LINES set status = 'U'
where period_name IN <<List of periods in the corrupt fiscal year
starting with the first period in that year up to the latest
open for that budget>
and set_of_books_id = <Corrupt set of books id>
and je_header_id IN
(select je_header_id
from GL_JE_HEADERS
where period_name in <List of periods in the corrupt fiscal
starting with the first period in that year up to the latest
open for that budget>
and actual_flag = 'B'
and budget_version_id = <Corrupt budget version Id>
and set_of_books_id = <Corrupt Set of Books Id>
Step 8.
a. 하나의 예산 Period를 계속 사용할 경우 Reset Latest Open Budget Period
-Reset the latest open period for the budget:
UPDATE GL_BUDGETS
set latest_opened_year = <Year prior to the corrupt fiscal year>,
last_valid_period_name = <last period for the year prior to the
corrupt fiscal year>
where budget_name = <Budget name of the corrupt budget>
and budget_type = 'standard'
and set_of_books_id = <Corrupt set of books id>
DELETE from GL_BUDGET_PERIOD_RANGES
where budget_version_id = <Corrupt budget version id>
and period_year = <Corrupt budget fiscal year >
(기존 note에 step b추가)
b.해마다 새로운 예산 period를 만들어서 사용할 경우
아래 key column을 참고 하여 기존의 예산을 삭제하여야만 , 같은 이름으로
예산을 다시 등록 할수 있다
1. GL_BUDGETS -- budget_name
2. GL_BUDGET_ENTITIES -- BUDGET_VERSION_ID
3. GL_BUDGET_VERSIONS -- BUDGET_VERSION_ID
4. GL_BUDGET_PERIOD_RANGES -- BUDGET_VERSION_ID
5. GL_ENTITY_BUDGETS -- BUDGET_ENTITY_ID , BUDGET_VERSION_ID
Step 9. Reopen Budget Year
-Reopen the budget year for the fiscal year which was corrupted
Step 10. Repost Budget Journals
-Repost the budget journals for the year.
Reference
98637.1

Check this..
BI Apps load - DAC variables not substituted.....
Its very common error message.
Ensure that you restart the informatica services and DAC services once you follow above resolution.
please mark correct if it resolves your issue.
Regards,
Veeresh Rayan

Budget Update

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