Can u xplain what to do agent assignment in my current situation

Hi...
There is a workflow where if an employee is recruited then a mail should be triggered to an unit where there will be certain positions. So, here when what is the agent i should assign for the task. The agent should be assigned through a rule where a condition should be cheked and the responsbility should be found.
And what is the recipient type i should assign while i am sending a mail.
Please help me out of this situation

Hi aditya,
           It is an HR process and the unit to whom mail will be triggered have SAP userids......
            The scenarion what i did is...created one rule with agent determination responsbilities and checked the condition there. After that when i am trying for agent assignmnet to that rule by organisation structure. Will the mail be triggered to all the persons who are in that Structure??........
                      I want a DB table which displays the ORG Strcutres
Plss help me out

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Hello,
It's for specifying an agent during the running of the workflow, because it's not known before the run who the agent should be.
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/5023ddbd-de8d-2a10-d7a2-c9910d1ed6ad
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Hi guys,
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Dear Experts,
I have never worked on a workflow project. I have been only practising workflow on a IDES system. I would like to know in a real live production system what settings do we use when we define the agent assignment at the task level? Do we set the attribute as GENERAL TASK always?
To be more specific as in the task attributes we have many options like
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GENERAL FORWARDING NOT ALLOWED AND
FORWARDING NOT ALLOWED.
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AND
is it necessary to always set the attribute as GENERAL TASK before transporting the workflow definition to other systems from the development system?
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Hello Learner,
It depends on the requirement, but in most of the cases we assign the task as general task.
To have some more information on the various attributes,
·        General task
If you define a task as a general task, all users can execute the task. This is useful if the task is used in a workflow and you only want to define the recipients in the step definition. A recipient can forward associated work items to all users.
Work items whose tasks are defined as general tasks and for which no responsible agents or default rules are defined are offered to all users of the SAP System for execution in their Business Workplaces.
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Hi all,
In OOCU_RESP there are four agents in a responsibility. But only one (say A) of the four gets tasks in Inbox. The other three (say B, C, D) get nothing.
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I feel like there is something wrong with B, C, D's SAP account settings. But I have no clue what it can be. Advise please!

Hi Dayong
Please check the Agent Assignment settings of the task used for sending the WI to the users. Is the task set to General task or specific agents are listed there?
PFTC->Supply the Task-> Additional Data -> Agent Assignment
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Hi,
I have created a dialog work item. i have done agent assignment with position id.
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Hi Sankar,
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Check your "Agent Assignment" on that dialog task...
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Alternatives:
You might want to reconsider applying a "position" directly to a task in the workflow. Instead, try using "Roles" - it gives you more flexibility in runtime.
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Dear Experts,
I have made agent assignment in my workflow. But when I transport the workflow from development to quality server I see that I have to manually enable agent assignment by making tasks as general. Is this the right way to make tasks or general in each server or can it be handled via any transport request. Please let me know the best procedure for making tasks as general.
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hi
you can achieve ur purpose by inserting Loop(until) into the workflow
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Dear All,
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Does it look if the RFQ is created w.r.t Purchase reqn?
As this is both MM/workflow related doubt, Iam posting it in both the forums
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Hi to all,
I am having two doubts.I am new to workflow.Thai is my first development.
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Urgent help me out .Give me some idea ,
give me some related document or line for agent assignment
Points i will put for use full document.
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Hi Raja Ram,
I have faced the same problem in my previous project. Let me explain how i did.
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Hello Sap Gurus,
Is there a way to maintain harcoded agents(not a general task..but putting in a user's name) on the tasks in the SAP production system without going to Change mode.
I know we can do it for the Workflow templates in Dispaly mode but for the tasks, it wouldn't let us do without being in Change mode.
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Hi Rachana,
The agent assignment of a task is a PD infotype and therefore the question is do you have the authorisation do maintain in production?
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What are adhoc agents

what are ad hoc agents

Hii Kittu,
You can define an ad hoc agent assignment for a workflow. This enables the user who starts the workflow to assign a recipient to all relevant steps at the start of execution. This user can also change the assignment of recipients for steps that have not yet been completed at any time during execution of the workflow.
For assigning ad-hoc agent,first of all delete the responsible agents(if any) in the respective step(to whom u r gonna assign ad-hoc agent) definition.
Path is Choose Extras --> Ad hoc functions ---> Enable ad hoc agent assignment
The system adds container elements required for the ad hoc agent assignment to the workflow container. An expression is assigned automatically to the input fields for the responsible agents of a step as well.
If you want to deactivate ad hoc agent assignment for particular steps, replace the expression for the responsible agents with an entry.
For more details, you can check sap.help.com and search for ad-hoc agents and get more documentation.
Also u can check these links....
http://help.sap.com/saphelp_erp2005/helpdata/en/13/57a038d14a2571e10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/f4/9f9138d380f50fe10000009b38f8cf/frameset.htm
Hope it helps you......
<b>"Dont forget to reward points if helpful"</b>
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Ashish
Message was edited by:
Ashish Ranjan

Urgent regarding agent assignment

hi guys...
while creating a task we find
1. Agents
2.Agent Assignment(Task properties)
what is the difference b/w these 2 things...
like what i know about agents or agent assignment is ,
that particular agent is responsible 2 do that task.
waititng for ur reply

hi arghadip...
thank u for ur valuable answer...
can u explain me with one simple scenario...
so that it will be much more helpful 2 me...
like i wont be confused any more.
waiting for ur reply..
thank u once again..
bye.

Incorrect agent assignment from webdynpro

Hi!
User2 approved an overtime claim in universal worklist. When i go to completed tasks of user2 to check the OT that was just approved, it doesnt show. I noticed that the actual agent assignment is different. The actual agent was user1 (requestor) where it should be user2 (approver). How is this possible?
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Steph

Hi
Are you using the standard workflow template WS18900023 to get approval for the claims. If this is the case and you want to determine or check why the agents are populating wrong then you need to check the function module HRXSS_IN_CL_APP_OVERVIEW try to insert a break point in this function module and check what are all the agents are getting populated.
If you want to debug at the employee end or initiator level then make use of the function module HRXSS_IN_CL_EMP_OVERVIEW
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Can you please let me know are you using or copied any standard workflow to meet the requirement.
Also check the functin modules HRXSS_IN_CL_EMP_ACTION and HRXSS_IN_CL_APP_ACTION
Regards
Pavan
Edited by: Pavan Bhamidipati on Sep 8, 2011 5:23 PM

Can u xplain what to do agent assignment in my current situation

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