Capital Purchase Order

Hi,
Created the capital Purchase Order and want to know how to capture the Freight charges, Clearing and Forwarding charges and Customs Charges against this Purchase Order.
Regards,

All these charges should have been part of the PO Price you entered. This can be achieved provided your pricing procedure is enabled with the related condition types, if not then you have to create a PO for these and find a way link it with the original procurement.

Similar Messages

ASSET CODE FOR ACCOUNT ASSIGNMENT CATEGORY IN PURCHASE ORDER.

Sir,
greetings!!!
here is a procedure we follow...
We create asset code(AS01) for capital items. when createing Capital purchase order for the item, we give A as asset for assignment category which then asks for asset code in acc assignment cat tab. this is a general process.
Now problem is that I want the field of account assignment category in PO item tab to be automatically populated with the asset code at the time when I put the material and plant i.e capital item.
Is it possible.
What is happening is that the user while creating PO is not at all selecting correct asset code with reference to capital item, that has a huge effect on asset accounting..
please provide

Hello,
As such there is no standard thing available, but there is one thing that you can do, that is
Create a PO document type for Assets and for that document type allow only account assignment A and delete rest including standard account assignment that is blank.
This way, once a person choose the document type for Assets, he will have to give the account assignment A.
Regards
Prabhjot Singh

Capital Import Purchase Order for 1000000000.0000 Euro

Dear Sir
I am creating Capital Import Purchase Order for 1000000000.0000 Euro.We have already set price up to four decimals also in case of Imports. But Field is not allowing Purchase Order for that amount, its reducing the price. Maximum field length is 13 Charectar.
How its possible ?
Regards
Manoj

are you from Microsoft trying to buy Yahoo?
I dont think that 1 Billion Doller purchase order is standard business that really need to be created as a PO in SAP.
You just have a technical limitation of the field size.
You will not only have this issue for the PO. you will get it with the GR and IR and payment as well.

Purchase order for Capital Asset.

Hello,
How can I create the purchase orders for Capital Asstes?
Narendra.

Hi,
You first need to create Asset Number in transaction AS01. This is normally done by finance people. Once you get the asset number, create purchase order in transaction ME21N, by selection account assignment as A - Asset. Enter other data such as material number, quantity, requirement date, price, tax code. In the account assignment tab at item level, enter the asset number you got while creating the asser in transaction AS01. Save the purchase order.
Once you receive the material against this purchase order, the accounting entries will be done against the asset number.
Hope this fulfills your query.
Regards,
Prashant

Purchase Order cancel

Dear All Experts,
My problem is to cancel Purchase Order and Payment document. Details are as below.
Prepared Purchase Order using Capital Order ( i.e used Capital Budget in this PO)
Prepared Down Payemt Request and payment made to the vendor.
Bank Reconciliation has been done.
Now somehow , we want to cancell Purchase Order. So Vendor has given Payment back in next month which we have paid to him.
Payment received entry made.
Now i want to cancel Payemnt voucher and also cancel Purchase Order to make my capital budget free. i want to make budget amount free which is used in Purchase Order .
What is a way out for this problem. How to received budgeted amount back which i have used in Purchase Order.
Regards
Swati Shah

Dear,
If you go to the payment document and double click on the bank line item you can see the clearing document number, this document number is from BRS. So first, you have to delink this document number with the payment document number. Go to FBRA and put the payment document and choose reset option which will delink the clearing document number, if error pop up then give the clearing document number and try.
But try a work around for BRS, because as this entry will effect the statement in GL balances. If you want to do BRS again then you need to reverse all those documents so that this entry will not be recorded again for clearing.

Down payment (F-48)   for Asset Purchase Order

Dear Experts,
Please guide me,   i am getting one error while doing down payment to vendor through F-48 ,    I created one asset purchase order, against purchase order making down payment that time i am getting this error message
"You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class 401006 (chart of depreciation WCCD). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset. "
my asset is plant and machinery, any configuration is required.
as per my knowledge i checked in T.code : OAYB   transaction type groups   15 only assign AUC asset class and Capital Advance.    In account determination balance sheet accounts   there is Acquistion : Down payment   and Clearin G/lL for Down payment   g/l a/c not assign .
SAP F1 help in that field (above said) is saying that only for AUC.
Please guid me ,   What to do.
Thanks & Regards
Chandu

Hi Chandu,
Can youplease confirm the the Asset Class (the one linked to the asset you are using for carrying out down payment with T.Code F-48) has been set-up in configuration as an AUC asset class. Check on T.Code OAOA for the radio button selected for Status of AUC.
In case your Asset Class - which is Plant & Machinery - has been set up as "No AuC or summary management of AuC" i.e. has been set-up as a final asset class then you will get the error.
Solution Options:
(1) Either change the Asset Class set-up (using T.Code OAOA).
Please note - you might not be permitted/able to do this if the system already has posted transactions for this asset class.
(2) Carry out the downpayment for an AUC Asset (create an AUC Asset using T.Code AS01). Carry out F-48 for this. Later settle this AUC asset to the required/relevant final asset (using T.Codes AIAB and AIBU).
(3) Specify your Asset Class as available for carrying out DownPayment transaction. Use T.Code OAYB and for Transaction Type Group 15, include/add a new entry for your asset class.
(4) Ensure that the Account Determination linked to you asset class (check this in T.Code OAOA) has been correctly and adequately set-up for GL account determination (use T.Code AO90).
Hope this helps.
Regards,
Ruchi

Block asset for purchase order (TS ME21N)

Hi,
The company where I work need that if an asset is capitalized it will not be able to receive new assigment from the purchase order (by TS ME21N); but this is only for some users, so some specifics users can post a purchase order with an asset which has already values and other users not.
Any idea if it is posible to make something?
thanks
cecilia

Hi,
For this you need to go for user exit in purchase order.
Condition will be like:
IF EKKO-ERNAM = A, THEN SYSTEM SHOULD PASS EKKN-BUKRS, EKKN-ANLN1, AND EKKN-ANLN2 TO TABLE ANLA TO CHECK ANLA-AKTIV = BLANK, IF IT IS NOT BLANK ASSIGN AN ERROR MEESSAGE THERE TO STOP THE USER
A = your preferred user, who is not supposed to create the PO for an asset, which is already capitalised.
Please co ordinate with your ABAP resource for this development.
Hope this might help you
Thanks,
Srinu

Project Purchase Order Integration

Hi Gurus,
I have prepared a purchase order for the destination type expense. At the same time i have created 2 different Capital Projects. The projects should be visible in the distribution tab of the Purchase Order without fail. But none of the 2 projects created are visible in the purchase orders. Can you put some light on where have i missed.
I would appreciate an early reply as i have a client presentation tomorrow.
Thanks
Tarun

Hi
Verify the projects and POs are on the same Operating Unit.
Do you see any other projects on the project LOV?
Dina

Quation rejected but i can issue purchase order for the rejected.

hi, i have several issues to be solved
i rejected a quotation but i can issue purchase order for the rejected quotation..
q1: why SAP had given that option?
q2:How do i restrict user to issue purchase order for rejected quotation?
q3: what i observed was , accepting the quotation entirely lies with user.so what is the criteria for accepting the quotation.. Is it just the price?? If it is the just price then How do i restrict the user to go always for low price quotation?
thanks in advance,
regards,
srini

In SAP R/3, RFQ comparision is done on the basis on price only.( including excluding discounts, delivery cost....).
In true business scenario, lowest cost is not the best solution. There are other qualitative parameters which needs to be considered for taking final decision. These factors can be different for different type of purchases. e.g. for capital goods what is the life of equipment. Total cost simulation is done outside system & PO is created with reference to best fit quote.
In SRM, we can define parameters against which we can evaluate the quote within the system.
Hope this is helpful.
Thanks
Ashutosh

Linking Purchase Orders to Consumption Orders

Hi MM Gurus,
I have the following requirement,
Currently the stock of item A is Zero. Now User 1 places a PM Order requesting 5 units of A. Later User 2 places a PM Order requesting 8 units of A. But the first order has a higher priority. A purchase order has already been placed for 5 units of A. Now I want to reserve the stock comming from the Purchase Order to the higher priority order. If the User 1 waits till the PO Receipt is done. User 2 might reserve the stock for him since he doesn't know the priority level of the two orders.
To prevent this, is there a method to link the Purchase Order to the PM Order so that when we do GR in SAP automatically the stock is reserved to the linked PM Order. If not suggest a method to solve the problem.
Cheers
Deepal

you can make capital investment orders in pm asking for wbs element.
then adopt the purchase request after adopting purch request.
so when grn will be made stock will get reserve against that wbs element.
pl try
regards
points if helpful/solved

MAKE BUSINESS AREA MANDATORY IN ACCOUNT ASSIGNMENT TAB IN PURCHASE ORDER.

What I've done is in dev server is made BUSINESS AREA mandatoy for"A" asset acc assign category, so that while creating a capital purchse order, one should mandatory give input at BUSINESS AREA field in purchase order.
This all setting i've done in OME9.
Till now everything is OK in PO creation except the fact that system is not asking for Business area, infact it is picking the same business area which is present in asset code.
i.e. when i give asset code, it is automatically proposing the business area from asset code and instead i want the system to compulsory ask for business area.
By this I can be sure that the asset code authenticity...
Thanks and Regards...
rahul

go to SPRO > MM > Purchasing > Purchase order > defiene screen layout at document level
and check for the field "Business Area". to do the field as mandatory, the field should be available here.

Account assignment - purchase orders

Hi,
What could be the circumstances under which purchase orders are assigned to internal orders and profit centers? could anyone give example scenarios for these.
Thanks and regards
Aparna

Hi
Take a example of the project, the various operational structures -- WBS element, network header and network -- are assigned separately to profit centers.The assignment is not therefore performed in the project definition, but in the various assignable structures: work breakdown structure element (WBS element), network header and network activity.
By assigning project structures to a profit center, you can observe all costs and revenues posted to the structures in the corresponding profit centers.
Assignment also serves to transfer the work in progress found for the projects to Profit Center Accounting.
Internal orders can be used
.Monitoring the costs of short-term jobs
.Monitoring the costs and revenues of a specific service
.Ongoing cost control
Orders used only for monitoring objects in Cost Accounting (such as, advertising or trade fair orders\
Productive orders that are value-added, that is, orders that can be capitalized (such as in-house construction of an assembly line).
regards

Pending purchase orders

Hai gurus,
i would like to know the pending purchase orders for capital goods.
please guide me with any t.code or table entries.
I need to find the pending purchase orders for which GR ( goods receipt hasn't done)
With Regards

Hi,
Use T-code ME2L .
Hope this will serve ur purpose.
reward Point if helpful
Thanks,
Raja

Account assignment in Purchase Order

Hi,
In my project Purchase orders are having account assignment N network. This is going to be implemented. Previously my client used budgeting scenario with Internal Order but now Investment Program will be used with WBS budgeting.
The problem is for a particular PO document type "Capital PO" when I am assigning N as Ac *** Type then it is automatically changed to F by default and asking for Internal order which is a mandatory field.
To remove this problem in SPRO I changed the mandatory field CO/PP order to OPTIONAL for Acc *** Category F and then the problem got partially resolved. I can now assign a Network activity to the PO. But before saving the N which was entered as the acc *** type in the line items are automatically changing to F.
I have tried out several ways but not found a problem. Somebody may have an idea of why its happening?
Is there some user exit for this particular document type is this issue to be solved with the help of an ABAP er. Please guide me.
Suman

Hi Suman,
Please maintain the standard settings :
1.Account Assgmt Gen N
2.AcctAsstCat Projects Q.
a)So while assigning the material component to Network Activity for stock Item (L) System will create a PR on the basis of following :
Acctasstcat Q
Special stock Q
Valuation M
Consumption P
Movement type 281.
b)While assiging Nonstock item to activity the following will be the case:
Acctasstcat N
Consumtion V
Movement type 281
So system will create PR in both cases but while receiving goods in MIGO ,for nonstock the activity will be debited and in case of stock inventory will be debited and stock will be received as project stock Q.
Regards,
Muzamil

Payment by letter of Credit against Purchase order

When we are purchasing from Foreign Vendors , we need to open a Letter
of credit (LC) .
Depending on the terms of Purchase order , Vendor will discount it /get
payment from Bank on submitting LC and other necessary documents.
Vendor's Bank, at appropriate Time will send the same to Customer's Bank
How to mapped this scenario in SAP-MM and FI .
Activities required to be updated against Purchase order :
(1) Payment Terms : 100 % against LC on delivery
(2) History should reflect LC opened - Date and Bank Name which
Vendor has suggested, our company's Bank Name
(3) LC discounted details
(4) LC payment due date to our company Bank - as Procurement needs
to inform to Finance for this.
Any help will be highly appreciated.
Thanks and Best Regards,

When we are purchasing from Foreign Vendors , we need to open a Letter
of credit (LC) .
Depending on the terms of Purchase order , Vendor will discount it /get
payment from Bank on submitting LC and other necessary documents.
Vendor's Bank, at appropriate Time will send the same to Customer's Bank
How to mapped this scenario in SAP-MM and FI .
Activities required to be updated against Purchase order :
(1) Payment Terms : 100 % against LC on delivery
(2) History should reflect LC opened - Date and Bank Name which
Vendor has suggested, our company's Bank Name
(3) LC discounted details
(4) LC payment due date to our company Bank - as Procurement needs
to inform to Finance for this.
Any help will be highly appreciated.
Thanks and Best Regards,

Capital Purchase Order

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